TITLE 40.SOCIAL SERVICES AND ASSISTANCE

Part 19. DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES

Chapter 700. CHILD PROTECTIVE SERVICES

The Health and Human Services Commission proposes, on behalf of the Department of Family and Protective Services (DFPS), an amendment to §700.409, concerning conducting interviews or examinations, and the repeal of §700.522, concerning audiotaping or videotaping interviews with alleged victims, in its Child Protective Services chapter. Senate Bill 6, 79th Legislature, Regular Session, 2005, revised the Texas Family Code §261.302 to require DFPS to tape all interviews with children that DFPS conducts during an investigation. As a result, DFPS is repealing §700.522, which lists the good cause exceptions to audiotaping or videotaping interviews with children. Also, DFPS is revising §700.409 to delete the cross reference to §700.522.

Cindy Brown, Chief Financial Officer of DFPS, has determined that for the first five-year period the proposal will be in effect there will be no fiscal implications for state or local government as a result of enforcing or administering the amended section or the repeal.

Ms. Brown also has determined that for each year of the first five years the proposal is in effect the public benefit anticipated as a result of the rule changes and repeal will be that department interviews of children during investigations will be audiotaped or videotaped, thereby preserving evidence to support actions needed to keep children safe. There will be no effect on large, small, or micro-businesses because the proposed change does not impose new requirements on any business and does not require the purchase of any new equipment or any increased staff time in order to comply. There is no anticipated economic cost to persons who are required to comply with the proposal.

Questions about the content of the proposal may be directed to Kay Love at (512) 438-3305 in DFPS's Child Protective Services Division. Electronic comments may be submitted to Marianne.Mcdonald@dfps.state.tx.us. Written comments on the proposal may be submitted to Texas Register Liaison, Legal Services-351, Department of Family and Protective Services E-611, P.O. Box 149030, Austin, Texas 78714-9030, within 30 days of publication in the Texas Register .

HHSC has determined that the proposal does not restrict or limit an owner's right to his or her property that would otherwise exist in the absence of government action and, therefore, do not constitute a taking under §2007.043, Government Code.

Subchapter D. SCHOOL INVESTIGATIONS

40 TAC §700.409

The amendment is proposed under Human Resources Code (HRC) §40.0505 and Government Code §531.0055, which provide that the Health and Human Services Executive Commissioner shall adopt rules for the operation and provision of services by the health and human services agencies, including the Department of Family and Protective Services; and HRC §40.021, which provides that the Family and Protective Services Council shall study and make recommendations to the Executive Commissioner and the Commissioner regarding rules governing the delivery of services to persons who are served or regulated by the department.

The amendment implements Texas Family Code §261.302, as amended by §1.21 of Senate Bill 6, 79th Legislature, Regular Session.

§700.409.Conducting Interviews or Examinations.

(a) (No change.)

[(b) The initial investigation interview of a child alleged to have been physically or sexually abused must be videotaped or audiotaped by CPS unless good cause exists not to do so, as specified in §700.522 of this title (relating to Audiotaping or Videotaping Interviews with Alleged Victims).]

(b) [ (c) ] The CPS investigator must comply with the requirements in §700.508(b) of this title (relating to Interviews with Parents or Other Alleged Perpetrators).

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 21, 2006.

TRD-200603841

Gerry Williams

General Counsel

Department of Family and Protective Services

Earliest possible date of adoption: September 3, 2006

For further information, please call: (512) 438-3437


Subchapter E. INTAKE, INVESTIGATION, AND ASSESSMENT

40 TAC §700.522

(Editor's note: The text of the following section proposed for repeal will not be published. The section may be examined in the offices of the Department of Family and Protective Services or in the Texas Register office, Room 245, James Earl Rudder Building, 1019 Brazos Street, Austin.)

The repeal is proposed under Human Resources Code (HRC) §40.0505 and Government Code §531.0055, which provide that the Health and Human Services Executive Commissioner shall adopt rules for the operation and provision of services by the health and human services agencies, including the Department of Family and Protective Services; and HRC §40.021, which provides that the Family and Protective Services Council shall study and make recommendations to the Executive Commissioner and the Commissioner regarding rules governing the delivery of services to persons who are served or regulated by the department.

The repeal implements Texas Family Code §261.302, as amended by §1.21 of Senate Bill 6, 79th Legislature, Regular Session.

§700.522.Audiotaping or Videotaping Interviews with Alleged Victims.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 21, 2006.

TRD-200603842

Gerry Williams

General Counsel

Department of Family and Protective Services

Earliest possible date of adoption: September 3, 2006

For further information, please call: (512) 438-3437


Subchapter E. INTAKE, INVESTIGATION, AND ASSESSMENT

40 TAC §700.519

The Health and Human Services Commission proposes, on behalf of the Department of Family and Protective Services (DFPS), an amendment to §700.519, concerning standards for investigators of child abuse, in its Child Protective Services chapter. Prior to the 79th Legislature, Texas Family Code §261.310 required DFPS to enact rules and adopt voluntary standards for investigators to encourage professionalism and consistency in the investigation of suspected child abuse and neglect. Senate Bill 6, 79th Legislature, Regular Session, 2005, revised this statute so the standards are no longer voluntary, require additional types of training, and require DFPS to preserve certain types of evidence (original recordings of intake telephone calls, original worker case notes, videotapes, and audiotapes). As a result, DFPS is proposing to delete references to the standards being voluntary, to require the additional training in specific subjects, and to require the preservation of specific types of evidence for a year. In addition, the distinction between investigations performed by Child Protective Services and those performed pursuant to Texas Family Code §261.401 is clarified. Also, paragraph (4) is amended to reflect the current best practices to minimize the number of interviews with a child abuse victim, while ensuring interviews are thorough and professional. The cumulative effect of these changes will be to improve standards, training and protocols for child abuse investigations.

Cindy Brown, Chief Financial Officer of DFPS, has determined that for the first five-year period the proposed amendment will be in effect there will be no fiscal implications for state or local government as a result of enforcing or administering the amended section.

Ms. Brown also has determined that for each year of the first five years the amended section is in effect the public benefit anticipated as a result of enforcing the section will be that the protection of children and the integrity of the investigation will be enhanced by setting standards for training child abuse investigators, taping of interviews with children, and preserving the evidence. There will be no effect on large, small, or micro-businesses because the proposed change does not impose new requirements on any business and does not require the purchase of any new equipment or any increased staff time in order to comply. There is no anticipated economic cost to persons who are required to comply with the proposed amendment.

Questions about the content of the proposal may be directed to Kay Love at (512) 438-3305 in DFPS's Child Protective Services Division. Electronic comments may be submitted to Marianne.Mcdonald@dfps.state.tx.us. Written comments on the proposal may be submitted to Texas Register Liaison, Legal Services-352, Department of Family and Protective Services E-611, P.O. Box 149030, Austin, Texas 78714-9030, within 30 days of publication in the Texas Register .

HHSC has determined that the proposed amendment does not restrict or limit an owner's right to his or her property that would otherwise exist in the absence of government action and, therefore, does not constitute a taking under §2007.043, Government Code.

The amendment is proposed under Human Resources Code (HRC) §40.0505 and Government Code §531.0055, which provide that the Health and Human Services Executive Commissioner shall adopt rules for the operation and provision of services by the health and human services agencies, including the Department of Family and Protective Services; and HRC §40.021, which provides that the Family and Protective Services Council shall study and make recommendations to the Executive Commissioner and the Commissioner regarding rules governing the delivery of services to persons who are served or regulated by the department.

The amendment implements Texas Family Code §261.310, as amended by §1.21 of Senate Bill 6, 79th Legislature, Regular Session.

§700.519.[ Voluntary ] Standards for Investigators of Child Abuse.

To encourage professionalism and consistency in the investigation of reports of child abuse as specified in the Texas Family Code (TFC), §261.310 and §261.401 , the [ Texas ] Department of Family and Protective [ and Regulatory ] Services (DFPS) adopts the following standards for [ recommends the voluntary standards set forth in this section to ] individuals who investigate reports of child abuse.

(1) (No change.)

(2) The professional training curriculum for individuals who conduct investigations or investigation interviews must include information about:

(A) [ physical ] abuse and neglect as defined in TFC, §261.001 (for CPS investigators) and abuse, exploitation, and neglect as defined in TFC, §261.401 (for facility investigators) , including the distinction between:

(i) - (ii) (No change.)

(B) [ psychological ] abuse involving mental or emotional injury as defined in TFC, §261.001 (for CPS investigators) and TFC, §261.401 (for facility investigators) ;

(C) available treatment resources; [ and ]

(D) the types of abuse and neglect reported to the investigating agency for whom the investigator works, including information about:

(i) the incidence of each type of abuse and neglect reported; and

(ii) the receipt of false reports ; [ . ]

(E) law-enforcement style-training, including information related to:

(i) forensic interviewing and investigatory techniques; and

(ii) the collection of physical evidence; and

(F) federal child welfare laws.

(3) All investigatory interviews should be taped without interruption. Individuals who conduct videotaped [ or audiotaped ] interviews with suspected victims of child abuse must ensure that the interviews meet the requirements [ for recorded interviews ] specified in TFC, §104.002 (Prerecorded Statement of Child) [ and §104.003, including the requirement in §104.002 and §104.003 that the recording be accurate and unaltered ].

(4) Individuals [ Children often disclose information about the occurrence of abuse progressively over the course of several interviews. Accordingly, individuals ] who investigate reports of child abuse should utilize specialized sexual assault victim facilities whenever possible and otherwise follow protocols to minimize the number of interviews with a child, and must [ : ]

[ (A) ] be thorough and exercise professional judgment and expertise in determining the nature, extent, and number of [ conduct enough ] interviews and examinations of suspected child abuse victims . [ of child abuse to give them sufficient opportunity to disclose what they know; but ]

[(B) refrain from conducting additional interviews or examinations after a child has disclosed enough information to confirm or rule out the occurrence or risk of abuse, unless there is a good reason for conducting additional interviews or examinations. When there is a good reason for conducting additional interviews or examinations, the individual responsible for conducting the interviews or examinations may consult with a supervisor or another individual with appropriate expertise to confirm the need for additional interviews or examinations. All decisions about conducting additional interviews or examinations as specified in this subparagraph must be based on the best interest of the child.]

(5) All [ Investigating agencies must keep all ] documents generated during investigations must be kept [ in the child's case record ] for at least one year, including: [ the life of the record. ]

(A) original tape recordings of telephone intakes;

(B) videotapes and audiotapes; and

(C) worker case notes regarding the investigation.

(6) Investigators must make a reasonable effort [ efforts ] to locate and notify each parent of a suspected victim of child abuse of the report of abuse or neglect relating to the child victim [ regarding the disposition of the investigation, except for absent parents who are abusive, dangerous, or otherwise unlikely to protect the child, as specified in §700.513 of this title (relating to Notification about Results) ].

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 21, 2006.

TRD-200603843

Gerry Williams

General Counsel

Department of Family and Protective Services

Earliest possible date of adoption: September 3, 2006

For further information, please call: (512) 438-3437


Chapter 702. GENERAL ADMINISTRATION

Subchapter G. TRAINING AND EDUCATION

40 TAC §§702.601, 702.605, 702.617, 702.618, 702.621

The Health and Human Services Commission proposes, on behalf of the Department of Family and Protective Services (DFPS), amendments to §§702.601, 702.605, 702.617, and 702.621; and new §702.618, in its General Administration chapter. Senate Bill 6, 79th Legislature, Regular Session, 2005, added §40.0322, Qualifications for Adult Protective Services Personnel; Recruitment, to the Human Resources Code (HRC). The section requires DFPS to develop and implement an incentive program to encourage DFPS employees who provide adult protective services to obtain professional credentials if they do not already possess such. Section 702.605 adds the phrase "subject to the availability of funds." New §702.618 provides for an incentive program for employees who provide adult protective services to obtain professional credentials related to adult protective services. In §702.621, DFPS is deleting subsection (c), which references the PRS Board. Also, subsection (d) is revised to delete the reference to subsection (c). In the other sections, the agency's name is updated to DFPS.

Cindy Brown, Chief Financial Officer of DFPS, has determined that for the first five-year period the proposed amendments and new section will be in effect there will be no fiscal implications for state or local government as a result of enforcing or administering the amended and new sections.

Ms. Brown also has determined that for each year of the first five years the amendments and new section are in effect the public benefit anticipated as a result of enforcing the amended and new sections will be that adult protective services staff will be better trained as a result of obtaining professional credentials, increasing the quality of services provided to vulnerable adults. There will be no effect on large, small, or micro-businesses because the proposed changes and new section do not impose new requirements on any business and does not require the purchase of any new equipment or any increased staff time in order to comply. There is no anticipated economic cost to persons who are required to comply with the proposed amendments and new section.

Questions about the content of the proposal may be directed to James Yocum at (512) 834-3770 in DFPS's Center for Policy and Innovation Division. Electronic comments may be submitted to Marianne.Mcdonald@dfps.state.tx.us. Written comments on the proposal may be submitted to Texas Register Liaison, Legal Services-355, Department of Family and Protective Services E-611, P.O. Box 149030, Austin, Texas 78714-9030, within 30 days of publication in the Texas Register .

HHSC has determined that the proposed amendments do not restrict or limit an owner's right to his or her property that would otherwise exist in the absence of government action and, therefore, do not constitute a taking under §2007.043, Government Code.

The amendments and new section are proposed under Human Resources Code (HRC) §40.0505 and Government Code §531.0055, which provide that the Health and Human Services Executive Commissioner shall adopt rules for the operation and provision of services by the health and human services agencies, including the Department of Family and Protective Services; and HRC §40.021, which provides that the Family and Protective Services Council shall study and make recommendations to the Executive Commissioner and the Commissioner regarding rules governing the delivery of services to persons who are served or regulated by the department.

The amendments and new section implement §40.0322 of the Human Resources Code (HRC), as added by §2.02 of Senate Bill 6, 79th Legislature, Regular Session, 2005.

§702.601.What is the purpose of this subchapter?

This subchapter contains DFPS [ PRS ] policies on employee eligibility to participate in training and education programs, and on employee obligations upon receipt of training and education.

§702.605.What is DFPS's [ PRS's ] policy on training?

DFPS [ PRS ] encourages the professional development of all staff through training and education programs. Subject to the availability of funds, DFPS is authorized to fund costs [ PRS makes funds available ] for training and education in accordance with the State Employees Training Act, Texas Government Code, §§656.041-656.049.

§702.617.When does DFPS [ PRS ] provide educational or technical training?

(a) DFPS [ PRS ] may provide training for an employee if the executive director or his designee determines that the training will:

(1) (No change.)

(2) benefit both DFPS [ PRS ] and the employee by:

(A) - (B) (No change.)

(C) introducing new, more efficient technologies to DFPS [ PRS ].

(b) DFPS [ PRS ] may pay for the salary, tuition and other fees, travel and living expenses, training stipend, expense of training materials, and other expenses of an instructor, student, or other participant in a training or education program.

(c) Approval to participate in a training or education program is subject to the availability of funds within the DFPS [ PRS ] budget, and supervisory approval.

§702.618.Does DFPS provide an incentive program for employees who provide adult protective services to obtain professional credentials related to adult protective services?

Yes. Subject to the availability of funds, DFPS provides incentives in the form of training time and reimbursement for some educational expenses for employees who are enrolled in undergraduate or graduate programs leading to a professional credential related to adult protective services.

§702.621.What is the employee's obligation to DFPS [ PRS ] after completing education or training?

(a) An employee who completes education or training for which DFPS [ PRS ] provided all or part of the required fees may be required to:

(1) remain employed with DFPS [ PRS ] for a specified period; and

(2) (No change.)

(b) If an employee receives training or education paid for by DFPS [ PRS ] that is covered by the Texas Government Code, Chapter 656, Subchapter D, and the employee does not perform his regular duties for three or more months in order to obtain the training, the employee must:

(1) work for DFPS [ PRS ] following the training for at least one month for each month of the training period; or

(2) pay DFPS [ PRS ] for all the costs associated with the training that were paid by DFPS [ PRS ] during the training period, including any of the employee's salary that was paid and not accounted for as paid vacation or compensatory leave; and

(3) (No change.)

[(c) By an order adopted in a public meeting, the PRS board may waive the requirements in subsection (b) of this section and release an employee from the obligation to meet those requirements if the board finds it in the best interest of PRS or it is warranted because of an extreme personal hardship suffered by the employee.]

(c) [ (d) ] If an employee does not provide the services required in subsection (b)(1) of this section, provides those services for less than the required time, or fails to make payments required in subsection (b)(2) of this section, [ and the employee is not released from the obligation under subsection (c) of this section, ] the employee is liable for the costs described in subsection (b)(2) of this section, and for expenses incurred by DFPS [ PRS ] in obtaining payment, including reasonable attorney fees.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 24, 2006.

TRD-200603888

Gerry Williams

General Counsel

Department of Family and Protective Services

Earliest possible date of adoption: September 3, 2006

For further information, please call: (512) 438-3437


Chapter 704. PREVENTION AND EARLY INTERVENTION SERVICES

The Health and Human Services Commission proposes, on behalf of the Department of Family and Protective Services (DFPS), amendments to §§704.1, 704.3, 704.205, and 704.207; and new §§704.209, 704.701, and 704.703, concerning the Community-Based Family Services Grant Program, in its Prevention and Early Intervention (PEI) chapter. Senate Bill 6, 79th Legislature, Regular Session, 2005, requires DFPS to administer a grant program to provide funding to community organizations, including faith-based or county organizations, to respond to (1) low-priority, less serious cases of abuse and neglect; and (2) cases in which an allegation of abuse or neglect of a child was unsubstantiated, but involved a family that has been previously investigated for abuse or neglect of a child. These rules implement the Community-Based Family Services Grant Program. DFPS is also making the following clarifications. Section 704.205 is revised to delete the reference to the Communities In Schools Program because DFPS no longer administers the program. Section 704.207 is revised to reference the Electronic State Business Daily, where PEI currently posts procurements. New §704.209 explains how PEI administers grants, which is according to the rules specified in Chapter 732, Contracted Services. Chapter 732 also explains the submission and approval of grant requests as well as cancellation of grants. And in several rules, references to Department of Protective and Regulatory Services are changed to Department of Family and Protective Services.

Cindy Brown, Chief Financial Officer of DFPS, has determined that for the first five-year period the proposed amendments and new sections will be in effect there will be no fiscal implications for state or local government as a result of enforcing or administering the amended and new sections.

Ms. Brown also has determined that for each year of the first five years the proposed amendments and new sections are in effect the public benefit anticipated as a result of enforcing the amended and new sections will be that contractors and potential contractors will have a clearer understanding of DFPS's contracting procedures for procurement, awarding, and cancellation of grants. Also, the rules will further explain the implementation parameters of the Community-Based Family Services Grant Program. There will be no adverse effect on large, small, or micro-businesses because the proposed changes and new sections do not impose new requirements on any business and do not require the purchase of any new equipment or any increased staff time in order to comply. There is no anticipated economic cost to persons who are required to comply with the proposed amendments and new sections.

Questions about the content of the proposal may be directed to Rachel Porter-Daniel at (512) 821-4745 in DFPS's Purchased Client Services Division. Electronic comments may be submitted to Marianne.Mcdonald@dfps.state.tx.us. Written comments on the proposal may be submitted to Texas Register Liaison, Legal Services-354, Department of Family and Protective Services E-611, P.O. Box 149030, Austin, Texas 78714-9030, within 30 days of publication in the Texas Register .

HHSC has determined that the proposed amendments and new sections do not restrict or limit an owner's right to his or her property that would otherwise exist in the absence of government action and, therefore, do not constitute a taking under §2007.043, Government Code.

Subchapter A. PURPOSE AND DEFINITIONS

40 TAC §704.1, §704.3

The amendments are proposed under Human Resources Code (HRC) §40.0505 and Government Code §531.0055, which provide that the Health and Human Services Executive Commissioner shall adopt rules for the operation and provision of services by the health and human services agencies, including the Department of Family and Protective Services; and HRC §40.021, which provides that the Family and Protective Services Council shall study and make recommendations to the Executive Commissioner and the Commissioner regarding rules governing the delivery of services to persons who are served or regulated by the department.

The amendments implement Texas Family Code §264.204, as amended by §1.53 of Senate Bill 6, 79th Legislature, Regular Session.

§704.1.What is the purpose of this chapter?

The purpose of this chapter is to provide information regarding the Prevention and Early Intervention Services Division of the [ Texas ] Department of Family and Protective [ and Regulatory ] Services (DFPS) [ (PRS) ].

§704.3.How are the key terms in this chapter defined?

The following words and terms, when used in this chapter, have the following meanings, unless the context clearly indicates otherwise:

(1) (No change.)

(2) DFPS--Department of Family and Protective Services.

(3) [ (2) ] Indicated prevention--Targets individual children, youth, or families who manifest a specific risk factor or behavior, and are thereby judged likely candidates for the condition that is to be prevented. Methods may be group-oriented, family-oriented, or individual-oriented, with a focus on assessing and amplifying strengths and supports at the family and individual level primarily.

(4) [ (3) ] Prevention and early intervention services--Programs intended to proactively create conditions and/or personal attributes that promote the well-being of people, in order to prevent child abuse and neglect, juvenile delinquency, academic failure, and youth homelessness.

(5) [ (4) ] PEI--The Prevention and Early Intervention Services Division within the [ Texas ] Department of Family and Protective [ and Regulatory ] Services (DFPS) [ (PRS) ].

[(5) PRS--The Texas Department of Protective and Regulatory Services.]

(6) - (8) (No change.)

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 24, 2006.

TRD-200603889

Gerry Williams

General Counsel

Department of Family and Protective Services

Earliest possible date of adoption: September 3, 2006

For further information, please call: (512) 438-3437


Subchapter C. PREVENTION AND INTERVENTION PRIMARY RESPONSIBILITIES

40 TAC §§704.205, 704.207, 704.209

The amendments and new section are proposed under Human Resources Code (HRC) §40.0505 and Government Code §531.0055, which provide that the Health and Human Services Executive Commissioner shall adopt rules for the operation and provision of services by the health and human services agencies, including the Department of Family and Protective Services; and HRC §40.021, which provides that the Family and Protective Services Council shall study and make recommendations to the Executive Commissioner and the Commissioner regarding rules governing the delivery of services to persons who are served or regulated by the department.

The amendments and new section implement Texas Family Code §264.204, as amended by §1.53 of Senate Bill 6, 79th Legislature, Regular Session.

§704.205.How does PEI select entities to receive funds for prevention and early intervention programs?

[(a) The Communities In Schools Program is funded according to the methodology set forth in Subchapter E of this chapter (relating to Communities In Schools).]

[ (b) ] Funds [ For all other programs administered by PEI, funds ] are appropriated to DFPS [ PRS ] by the legislature and subsequently allocated to PEI per the Legislative Appropriation Request (LAR) strategies. The plan for distribution of funds is outlined in the LAR strategies. A procurement process is used to select providers and allocate funds through contracts. Outcomes are reported to the Legislative Budget Board [ Bureau ] (LBB) for specific programs as indicated in legislation.

§704.207.How can a member of the public obtain more information on specific PEI initiatives or funding opportunities?

PEI procurements are posted on the Electronic State Business Daily (http://esbd.tbpc.state.tx.us/1380/sagency.cfm) [ Texas Marketplace (www.marketplace.com) ], where the entire procurement package may be downloaded, including the Request for Proposals (RFP), budget pages, certification forms, and any clarifications. Hard copies of RFPs may also be requested from DFPS [ PRS ] after they are released. Information on PEI programs and initiatives may be accessed on the agency's website at: http://www.dfps.state.tx.us/Prevention_and_Early_Intervention [ http://www.tdprs.state.tx.us/Prevention_and_Early_Intervention/About_Prevention_and _Early_Intervention/default.asp ].

§704.209.How does PEI generally administer grants?

Grants awarded by PEI are generally administered as contracts subject to Chapter 732 of this title (relating to Contracted Services).

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 24, 2006.

TRD-200603890

Gerry Williams

General Counsel

Department of Family and Protective Services

Earliest possible date of adoption: September 3, 2006

For further information, please call: (512) 438-3437


Subchapter H. COMMUNITY-BASED FAMILY SERVICES GRANT PROGRAM

40 TAC §704.701, §704.703

The new sections are proposed under Human Resources Code (HRC) §40.0505 and Government Code §531.0055, which provide that the Health and Human Services Executive Commissioner shall adopt rules for the operation and provision of services by the health and human services agencies, including the Department of Family and Protective Services; and HRC §40.021, which provides that the Family and Protective Services Council shall study and make recommendations to the Executive Commissioner and the Commissioner regarding rules governing the delivery of services to persons who are served or regulated by the department.

The new sections implement Texas Family Code §264.204, as amended by §1.53 of Senate Bill 6, 79th Legislature, Regular Session.

§704.701.What is the Community-Based Family Services Grant Program?

The Community-Based Family Services Grant Program is a prevention and early intervention program administered by PEI to provide funding to community organizations, including faith-based or county organizations, to respond to:

(1) low-priority, less serious cases of abuse and neglect; and

(2) cases in which an allegation of abuse or neglect of a child was unsubstantiated, but involved a family that has been previously investigated for abuse or neglect of a child.

§704.703.What is PEI's role in the implementation and administration of the Community-Based Family Services Grant Program?

PEI is authorized to enter into a contract or interagency agreement with one or more qualified community organizations to deliver services in accordance with the requirements of the Texas Family Code, §264.204.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 24, 2006.

TRD-200603891

Gerry Williams

General Counsel

Department of Family and Protective Services

Earliest possible date of adoption: September 3, 2006

For further information, please call: (512) 438-3437


Chapter 705. ADULT PROTECTIVE SERVICES

Subchapter M. CONFIDENTIALITY AND RELEASE OF RECORDS

40 TAC §§705.7101, 705.7103, 705.7105, 705.7107, 705.7109, 705.7111, 705.7113, 705.7115, 705.7117, 705.7119, 705.7121, 705.7123

The Health and Human Services Commission proposes, on behalf of the Department of Family and Protective Services (DFPS), new §§705.7101, 705.7103, 705.7105, 705.7107, 705.7109, 705.7111, 705.7113, 705.7115, 705.7117, 705.7119, 705.7121, and 705.7123, concerning confidentiality and release of records, in its Adult Protective Services (APS) chapter. The new sections are proposed in new Subchapter M, Confidentiality and Release of Records. The purpose of the new sections is to outline to whom and under what circumstances DFPS may disclose APS case records made confidential under Chapter 48 of the Human Resources Code.

Cindy Brown, Chief Financial Officer of DFPS, has determined that for the first five-year period the proposed sections will be in effect there will be no fiscal implications for state or local government as a result of enforcing or administering the sections.

Ms. Brown also has determined that for each year of the first five years the sections are in effect the public benefit anticipated as a result of enforcing the sections will be the protection of the individual rights to confidentiality during an APS case. In order to avoid the misuse of confidential information, the rules outline the circumstances where persons have a right to APS case records. There will be no effect on large, small, or micro-businesses because the proposed new sections do not impose new requirements on any business and does not require the purchase of any new equipment or any increased staff time in order to comply. There is no anticipated economic cost to persons who are required to comply with the proposed sections.

Questions about the content of the proposal may be directed to Dana Williamson at (512) 438-3182 in DFPS's Adult Protective Services Division. Electronic comments may be submitted to Marianne.Mcdonald@dfps.state.tx.us. Written comments on the proposal may be submitted to Texas Register Liaison, Legal Services-348, Department of Family and Protective Services E-611, P.O. Box 149030, Austin, Texas 78714-9030, within 30 days of publication in the Texas Register .

HHSC has determined that the proposed new sections do not restrict or limit an owner's right to his or her property that would otherwise exist in the absence of government action and, therefore, do not constitute a taking under §2007.043, Government Code.

The new sections are proposed under Human Resources Code (HRC) §40.0505 and Government Code §531.0055, which provide that the Health and Human Services Executive Commissioner shall adopt rules for the operation and provision of services by the health and human services agencies, including the Department of Family and Protective Services; and HRC §40.021, which provides that the Family and Protective Services Council shall study and make recommendations to the Executive Commissioner and the Commissioner regarding rules governing the delivery of services to persons who are served or regulated by the department.

The new sections implement §209 of Senate Bill 6, 79th Legislature, Regular Session, 2005, and HRC, §48.101 and §48.102.

§705.7101.What is the purpose of this subchapter?

The purpose of this subchapter is to explain to whom and under what circumstances the Texas Department of Family and Protective Services may disclose Adult Protective Services case records made confidential under §48.101 and §48.102 of the Human Resources Code and §261.201 of the Texas Family Code.

§705.7103.Which investigations do this subchapter apply to?

These rules apply to investigations conducted by the Department of Family and Protective Services Adult Protective Services staff under Chapter 48 of the Human Resources Code and §261.404 of the Texas Family Code (investigations of abuse, neglect, or exploitation of persons under age 18 years receiving services for mental health or mental retardation).

§705.7105.What definitions apply to this subchapter?

The following words and terms have the following meanings unless the context clearly indicates otherwise:

(1) Adult Protective Services (APS) client--An elderly or disabled person as defined in Human Resources Code, §48.002(1) and (8), or a person under age 18 years receiving services for mental health or mental retardation as described in §261.404 of the Texas Family Code.

(2) Case records--All records described in §48.101 or §48.102 of the Human Resources Code, which were collected, developed, or used in an abuse, neglect, or exploitation investigation, or in providing services as a result of an investigation, and which are under the custody and control of DFPS. Case records include investigation records, as well as service records.

(3) DFPS--Department of Family and Protective Services.

(4) Investigation records--That portion of the records described in §48.101 or §48.102, Human Resources Code, which were collected, developed, or used in an abuse, neglect, or exploitation investigation and which are under the custody and control of DFPS.

(5) Report--An allegation of abuse, neglect, or exploitation, as described in §48.002 of the Human Resources Code or Chapter 711 of this title (relating to Investigations in TDMHMR Facilities and Related Programs) made to DFPS.

(6) Reporter--A person who initiates an unsolicited report to DFPS or to a duly constituted law enforcement agency, alleging the abuse, neglect, or exploitation of an APS client. If more than one person makes an unsolicited report of the same allegation of abuse, neglect, or exploitation of the same APS client, each person is designated as a reporter.

§705.7107.Who has the right to obtain all or part of confidential case records maintained by DFPS?

Upon request and to the extent required by state or federal law, DFPS must make case records or portions of case records available after appropriate redactions to the following persons:

(1) For living APS clients:

(A) An adult APS client;

(B) Who are minors:

(i) A parent whose parental rights have not been terminated; or

(ii) A legally appointed conservator under the Texas Family Code or guardian under the Probate Code;

(C) The court appointed guardian of an APS client; and

(D) An attorney, attorney ad litem, or other court appointed legal representative of an APS client;

(2) For deceased APS clients:

(A) The legally appointed representative of the deceased APS client's estate;

(B) Who were minors:

(i) A parent whose parental rights were not terminated; or

(ii) A legally appointed conservator under the Texas Family Code or guardian under the Probate Code;

(C) The parents of a deceased disabled adult, if parental rights were not terminated and no estate exists requiring the appointment of a legal representative for the deceased disabled adult; and either:

(i) The records requested relate to events precipitating the death of the disabled adult; or

(ii) DFPS determines that the case records should be made available in the interest of justice;

(D) A person who was guardian at the time of death of the APS client;

(3) An alleged or designated perpetrator of abuse, neglect, or exploitation of an APS client. The perpetrator is only entitled to those portions of the investigation records that relate to the alleged or designated perpetrator; and

(4) A person, including a reporter, interviewed as a part of an investigation of abuse, neglect, or exploitation. The person is only entitled to that portion of the investigation record that relates to that person's interview.

§705.7109.Are there others who may have access to APS records?

DFPS must make case records available after required redactions to the following persons:

(1) Local, state, or federal law enforcement officials for the purpose of investigating:

(A) Allegations of abuse, neglect, or exploitation of an APS client;

(B) Allegations of false or malicious reporting of alleged abuse, neglect, or exploitation of an APS client; or

(C) Failure to report alleged abuse, neglect, or exploitation of an APS client;

(2) Local, state, or federal government officials or agencies when:

(A) Specifically required by law; or

(B) DFPS determines case records should be made available in the interest of justice;

(3) A court of criminal or civil jurisdiction with a legal matter pending before it, either:

(A) Arising out of an investigation of abuse, neglect, or exploitation of an APS client; or

(B) Concerning an APS client;

(4) Persons or agencies when DFPS determines it is necessary to:

(A) Access services for an APS client;

(B) Provide services to an APS client;

(C) Properly meet the needs of an APS client; or

(D) Protect an APS client; or

(5) As otherwise provided by law.

§705.7111.When may case records be released under this subchapter?

(a) Records may not be released until:

(1) The investigation is complete;

(2) A proper request has been received, if required; and

(3) The records have been properly redacted.

(b) Portions of investigation records may be released before completion of an investigation:

(1) To law enforcement for investigation of a crime as provided by §48.1522 of the Human Resources Code, or §711.401 of this title (relating to Who and when does the investigator notify of an allegation and when is the identity of the reporter revealed?); or

(2) As necessary for DFPS to seek emergency protective services or emergency legal action for the protection of an APS client.

(c) Requests for records will be filled on a priority basis, with a higher priority assigned to requests related to a pending administrative, civil, or criminal court hearing.

§705.7113.When may DFPS withhold records to which the requester is otherwise entitled?

(a) Notwithstanding any other provision in this subchapter, DFPS must not disclose any record or information which, if released to the requester, would:

(1) Interfere with an ongoing criminal investigation or prosecution; or

(2) In the judgment of DFPS, the release of that information would endanger the life or safety of any individual. DFPS will keep a record of any information not released and must document why the information would be likely to endanger the life or safety of an individual. Information withheld from a requester under this subsection, as well as the reason for withholding information under this subsection, must be released only upon a court order pursuant to the provisions in §48.101(c) of the Human Resources Code.

(b) Notwithstanding any other provision in this subchapter, if any party has sued DFPS and DFPS determines that the release of the requested records might interfere with its defense of that litigation, DFPS may require that a requester seek access to records under the appropriate rules of civil procedure rather than these rules.

§705.7115.What other way may records be accessed?

Individuals not otherwise authorized to obtain records under this subchapter or through the rules of civil or criminal procedure must obtain a court order using the procedures outlined in §48.101 of the Human Resources Code.

§705.7117.Are records redacted before release?

(a) Information is redacted based on the eligibility or entitlement of the requester and whether the requester is entitled to the information by law.

(b) With the exception of release to law enforcement and prosecutors as specified in paragraphs (1) and (2) of §705.7109 of this title (relating to Are there others who may have access to APS records?), DFPS must redact case records to remove the name, address, and any other information in the record which reveals the identity of any person as a "reporter." If a person who was a reporter also provided a witness statement or other evidence during the course of the investigation, that person's identity as a witness, as well as the information provided by that person in the role of a witness, will be released, provided that any information that might identify that person as the reporter is redacted.

(c) DFPS must withhold the release of any records obtained from another source, if the release of that record to this requester is specifically prohibited under state or federal law. Information which may be withheld under this section includes, but is not limited to, the following:

(1) All medical records subject to Chapter 159 of the Occupations Code, unless their release to the requester is authorized by that chapter or other law;

(2) Non-physician medical records unless their release to the requester is specifically authorized by law;

(3) Criminal history or arrest records obtained from law enforcement unless their release to the requester is specifically authorized under state and federal law; and

(4) Adult or juvenile probation records unless their release to the requester is specifically authorized under state and federal law.

§705.7119.What are the procedures for requesting access to confidential information?

(a) A request for access to case records must be submitted on DFPS' Request for Records form. DFPS may waive the use of this form, or may request additional information not included on the form, if appropriate under the circumstances surrounding a particular request.

(b) DFPS' Request for Records form provides additional instructions regarding the proper filing of the request and any fees that must be paid to obtain copies of the requested records. The methodology for calculating fees is the same as that used by DFPS when responding to any other request for records for which there is a charge.

(c) Upon receipt of a proper request for copies of records, proof of the requester's identity, and a determination that the requester is entitled to have access to those records, DFPS will redact the case records as required, assess necessary fees and upon payment, provide copies of the requested records, subject to the exceptions set forth in this subchapter.

§705.7121.Who has access to videotapes, audiotapes, and photographs?

(a) Individuals authorized under this subchapter or other law to have access to investigation records or case records may view and or listen to any videotapes, audiotapes, or photographs which are a part of the case record. Access to this category of records is permitted in controlled areas, designated by DFPS, at a time mutually convenient to the requester and DFPS. When viewing or listening to these records, the requester may not be accompanied by any individual who would not otherwise be entitled to have access to these records, unless DFPS determines the participation of this individual is appropriate under the circumstances surrounding the request.

(b) Copies of videotapes, audiotapes, and photographs may be provided to the individuals or entities by DFPS if provision of a copy is essential to the investigation, prosecution, or resolution of a case. Copies of videotapes, audiotapes, and photographs will not be provided to any other individual unless so ordered by a court pursuant to §48.101(c) of the Human Resources Code.

§705.7123.Do records lose their confidential status when released under Chapter 48 of the Human Resources Code or this subchapter?

No. The individual or entity that obtains confidential case records is responsible by law for proper use of and maintaining the confidentiality of the records. Improper release of records is punishable as a criminal offense under §40.005 of the Human Resources Code.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 21, 2006.

TRD-200603844

Gerry Williams

General Counsel

Department of Family and Protective Services

Earliest possible date of adoption: September 3, 2006

For further information, please call: (512) 438-3437


Subchapter N. PUBLIC AWARENESS

40 TAC §705.8101

The Health and Human Services Commission proposes, on behalf of the Department of Family and Protective Services (DFPS), new §705.8101, concerning public awareness, in its Adult Protective Services chapter. The purpose of the new section is to outline a statewide pubic awareness campaign strategy, as required by Senate Bill 6, 79th Legislature, Regular Session, 2005.

Cindy Brown, Chief Financial Officer of DFPS, has determined that for the first five-year period the proposed section will be in effect there will be no fiscal implications for state or local government as a result of enforcing or administering the section. Since DFPS currently conducts public awareness campaigns and uses the same forms of public awareness noted in the proposed rule, there is no anticipated cost increase for the department.

Ms. Brown also has determined that for each year of the first five years the section is in effect the public benefit anticipated as a result of enforcing the section will be to educate the public regarding abuse, neglect, and exploitation of vulnerable adults and to reduce the incidences of maltreatment. There will be no effect on large, small, or micro-businesses because the proposed new section does not impose new requirements on any business and does not require the purchase of any new equipment or any increased staff time in order to comply. There is no anticipated economic cost to persons who are required to comply with the proposed section.

Questions about the content of the proposal may be directed to Dana Williamson at (512) 438-3182 in DFPS's Adult Protective Services Division. Electronic comments may be submitted to Marianne.Mcdonald@dfps.state.tx.us. Written comments on the proposal may be submitted to Texas Register Liaison, Legal Services-350, Department of Family and Protective Services E-611, P.O. Box 149030, Austin, Texas 78714-9030, within 30 days of publication in the Texas Register .

HHSC has determined that the proposed new section does not restrict or limit an owner's right to his or her property that would otherwise exist in the absence of government action and, therefore, does not constitute a taking under §2007.043, Government Code.

The new section is proposed under Human Resources Code (HRC) §40.0505 and Government Code §531.0055, which provide that the Health and Human Services Executive Commissioner shall adopt rules for the operation and provision of services by the health and human services agencies, including the Department of Family and Protective Services; and HRC §40.021, which provides that the Family and Protective Services Council shall study and make recommendations to the Executive Commissioner and the Commissioner regarding rules governing the delivery of services to persons who are served or regulated by the department.

The new section implements §2.05 of Senate Bill 6, 79th Legislature, Regular Session, 2005, and §40.0527 of the HRC.

§705.8101.Public Awareness.

(a) The Department of Family and Protective Services (DFPS) conducts a statewide public awareness campaign to educate the public regarding abuse, neglect, and exploitation of the elderly and adults with disabilities and to reduce the incidences of maltreatment involving vulnerable adults.

(b) Based on available funding, DFPS utilizes a selection of:

(1) public service announcements;

(2) program brochures and literature;

(3) a prevention website; and

(4) speaking engagements. DFPS enlists the support and assistance of community organizations through speaking engagements.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 24, 2006.

TRD-200603887

Gerry Williams

General Counsel

Department of Family and Protective Services

Earliest possible date of adoption: September 3, 2006

For further information, please call: (512) 438-3437