TITLE 1.ADMINISTRATION

Part 2. TEXAS ETHICS COMMISSION

Chapter 20. REPORTING POLITICAL CONTRIBUTIONS AND EXPENDITURES

Subchapter H. RULES APPLICABLE TO A POLITICAL PARTY ACCEPTING CONTRIBUTIONS FROM CORPORATIONS OR LABOR ORGANIZATIONS

1 TAC §20.527

The Texas Ethics Commission proposes an amendment to §20.527.

A petition for rulemaking has been submitted to the Texas Ethics Commission requesting that the commission consider a rule requiring political parties that accept funds from corporations or labor organizations to file reports electronically.

The amendment to §20.527 would require the electronic filing of reports filed by political parties that accept contributions from corporations unless the political party qualifies for an exemption.

David A. Reisman, Executive Director, has determined that for each year of the first five years the rule is in effect there will be no fiscal implication for the state and no fiscal implication for local government as a result of enforcing or administering the rule as proposed. Mr. Reisman has also determined that this rule will have no local employment impact.

Mr. Reisman has also determined that for each year of the first five years the rule is in effect, the anticipated public benefit will be clarification of the electronic filing requirement for political parties.

Mr. Reisman has also determined that there will be no direct adverse effect on small businesses or micro-businesses because this rule does not apply to single businesses.

Mr. Reisman has further determined that there are no economic costs to persons required to comply with the rule.

The Texas Ethics Commission invites comments on the proposed rules from any member of the public. A written statement should be mailed or delivered to David A. Reisman, Texas Ethics Commission, P.O. Box 12070, Austin, Texas 78711-2070, or by facsimile (FAX) to (512) 463-5777. A person who wants to offer spoken comments to the commission concerning the proposed rule may do so at any commission meeting during the agenda item "Communication to the Commission from the Public" and during the public comment period at a commission meeting when the commission considers final adoption of the proposed rules. Information concerning the date, time, and location of commission meetings is available by telephoning (512) 463-5800 or, toll free, (800) 325-8506.

The amendment to §20.527 is proposed under Government Code, Chapter 571, Section 571.062, which authorizes the commission to adopt rules concerning the laws administered and enforced by the commission.

The amendment to §20.527 affects section 257.003 of the Election Code.

§20.527.Form of Report.

(a) - (b) (No change.)

(c) Except as provided by Section 254.036(c), Election Code, each report filed with the commission under this subchapter and chapter 257 of the Election Code must be filed by computer diskette, modem, or other means of electronic transfer, using computer software provided by the commission or computer software that meets commission specifications for a standard file format.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 18, 2005.

TRD-200502913

David Reisman

Executive Director

Texas Ethics Commission

Earliest possible date of adoption: August 28, 2005

For further information, please call: (512) 463-5800


Part 7. STATE OFFICE OF ADMINISTRATIVE HEARINGS

Chapter 155. RULES OF PROCEDURE

1 TAC §§155.23, 155.29, 155.30, 155.55, 155.59

The State Office of Administrative Hearings (SOAH) proposes amendments to §155.23, concerning Filing Documents or Serving Documents on the Judge; §155.29, concerning Pleadings; §155.55, concerning Default Proceedings; and §155.59, concerning Proposal for Decision; and proposes new §155.30, concerning Motions. In general, the amendments and the new section are proposed to clarify procedures and deadlines and to make the rules easier to use.

The reasons for proposing the amendments are as follows: Section 155.23 is amended to clarify that documents filed by facsimile after 5:00 p.m. on a business day will be deemed to have been filed on the next business day. The amendment makes the rule consistent with the provisions of §155.25(d)(4) (concerning Service of Documents on Parties). Section 155.29 is amended to apply only to pleadings and deletes provisions governing motions. New §155.30 is proposed to create a separate rule governing motions; the new section's provisions have been removed from §155.29 and the requirements for motions clarified. Section 155.55 is amended to clarify and simplify the mechanisms by which cases in which a respondent fails to appear or file a required answer may be handled. Current subsection (d) is deleted as substantially duplicative and unnecessary in light of the revision of current subsection (f) (subsection (e) in this revision). Section 155.59 is amended to establish rebuttable presumptions about dates of service of proposals for decision so that the judge and parties may better calculate the dates by which exceptions must be filed.

Cathleen Parsley, General Counsel, has determined that for the first five-year period the amended and new rules are in effect there will be no fiscal implications for state or local government as a result of enforcing or administering them.

Ms. Parsley, also has determined that for the first five-year period the amended and new rules are in effect the public benefit anticipated as a result of the rules will be to ensure more efficient and fair procedures for participants in contested case hearings. There will be no effect on small businesses as a result of enforcing the amended and new rules. There is no anticipated economic cost to individuals who are required to comply with the proposed amendments and new rule.

Written comments must be submitted within 30 days after publication of the proposed amendments and new rule in the Texas Register to Debra Anderson, Paralegal, State Office of Administrative Hearings, P.O. Box 13025, Austin, Texas 78711-3025, or by facsimile to (512) 463-1576.

The amended and new rules are proposed under Government Code, Chapter 2003, §2003.050, which authorizes the State Office of Administrative Hearings to conduct contested case hearings and requires adoption of procedural rules for hearings, and Government Code, Chapter 2001, §2001.004, which requires agencies to adopt rules of practice setting forth the nature and requirements of formal and informal procedures.

The provisions to which the proposed amendments and new rule relate affect Government Code, Chapters 2001 and 2003.

§155.23.Filing Documents or Serving Documents on the Judge.

The following requirements govern the filing or service on the judge of documents in contested cases pending before SOAH unless modified by order of the judge.

(1) - (3) (No change.)

(4) Facsimile Filings. Documents may be filed with SOAH, or in PUC or TCEQ cases served on the judge, by facsimile transmission according to the following requirements:

(A) - (D) (No change.)

(E) The date imprinted by SOAH's facsimile machine on the transaction report that accompanies the document will determine the date of filing or of service on the judge. Documents received after 5:00 p.m. or on a Saturday, Sunday or other day on which SOAH is closed shall be deemed filed the first business day thereafter.

(5) (No change.)

§155.29.Pleadings.

(a) Content generally. Requests [ All requests ] for relief in a contested case may be submitted either orally as part of [ not made on ] the record at a prehearing conference or hearing ; or [ shall be ] typewritten or printed on paper 8 1/2 inches wide and 11 inches long, and timely filed at SOAH. Photocopies are acceptable if [ , provided all ] copies are clear and legible. All pleadings shall contain or be accompanied by the following:

(1) - (8) (No change.)

(9) A certificate of conference, if required; [ and ]

(10) The signature of the submitting party or the party's authorized representative ; and [ . ]

(11) A reference in the title of the pleading to a request for a hearing if the movant seeks a hearing.

(b) Amendment or supplementation of pleadings. A party may amend or supplement its pleadings by written filing. An amendment or supplementation that includes information, requests for relief, changes to the scope of the hearing, or other matters that unfairly surprise other parties may not be filed later than ten days before the date of the hearing, except by agreement of all parties and consent of the judge. The judge may establish other deadlines for filing amendments or supplementation of pleadings with notice to all parties. [ Purpose and effect of motions. To change a setting or obtain a ruling, order, or any other procedural relief from the judge, a party is required to file a motion. Where the provisions of statute or rule do not automatically establish a needed procedure, the party seeking to amend or supplement the procedure should file a written motion. The mere filing or pendency of a motion, even if uncontested, does not alter or extend any time limit or deadline established by statute, rule, or order, or any setting by SOAH or the judge. ]

[(c) General requirements for motions. Except as provided in this section or chapter, for motions seeking to intervene or be granted party status, to amend a party's pleadings, for summary disposition, to file a motion to set aside a default or dismissal for failure to prosecute, or to continue a scheduled conference or hearing, all motions shall:]

[(1) be filed no later than seven days before the date of the hearing; except, for good cause demonstrated in the motion, the judge may consider a motion filed after that time or presented orally at a hearing; and,]

[(2) if seeking an extension of an established deadline,]

[(A) include a proposed date; and]

[(B) indicate that the movant has contacted all parties and state whether there is opposition to the proposed date, or describe in detail the movant's attempts to contact the other parties.]

[(d) Responses to motions generally. Except as provided in this subsection or chapter, responses to motions described in subsection (c) of this section shall be in writing, and filed on the earlier of:]

[(1) five days after receipt of the motion; or]

[(2) the date and time of the hearing. However, responses to written motions late-filed (for good cause shown) on the date of the hearing may be presented orally at hearing.]

[(e) Motions to intervene. Motions for party status shall be filed no later than twenty days prior to the date the case is set for hearing. Responses to such motions shall be filed no later than seven days after the motion is served on or otherwise received by other parties.]

[(f) Motions for Continuance. Motions for continuance shall:]

[(1) make specific reference to all other motions for continuance previously filed in the case by the movant, and shall set forth the specific grounds upon which the party seeks the continuance;]

[(2) be filed no later than five days before the date of the hearing, except, for good cause demonstrated in the motion, the judge may consider a motion filed after that time or presented orally at the hearing;]

[(3) indicate that the movant has contacted all parties and state whether there is opposition to the motion, or describe in detail the movant's attempts to contact the other parties;]

[(4) if seeking a continuance to a date certain, include a proposed date or dates (preferably a range of dates) and indicate whether the parties contacted agree on the proposed new date(s); and]

[(5) be served on the other parties according to applicable filing and service requirements, except that a motion for continuance filed five days or less before the date of the hearing shall be served by hand or facsimile delivery on the same date it is filed with SOAH, or by overnight delivery on the next day, unless the motion demonstrates or the record shows such service is impracticable.]

[(g) Responses to written motions for continuance. Responses to written motions for continuance shall be in writing, except responses to written motions for continuance filed on the date of the hearing may be presented orally at the hearing. Written responses to motions for continuance shall be filed on the earlier of:]

[(1) three days after receipt of the motion; or]

[(2) the date and time of the hearing.]

[(h) Amendment of Pleadings. A party may amend its pleadings by written filing if the amendment does not unfairly surprise other parties; provided that any pleading which substantially affects the scope of the hearing may not be filed later than seven days before the date the hearing actually commences, except by agreement of all parties and consent of the judge.]

[ (i) Motions to reopen the record under §155.15(a)(4) of this title (relating to Powers and Duties of Judges), to set aside a default under §155.55(e) (relating to Failure to Attend Hearing and Default), to set aside a dismissal for failure to prosecute under §155.56(a) (relating to Dismissal Proceedings), and for summary disposition under §155.57 (relating to Summary Disposition), shall be governed by the referenced sections.]

§155.30.Motions.

(a) Purpose and effect of motions. To change a setting or obtain a ruling, order, or any other procedural relief from the judge, a party shall file a motion. The motion shall describe the relief sought and the basis in law upon which the relief is based. The mere filing or pendency of a motion, even if uncontested or agreed, does not alter or extend any time limit or deadline established by statute, rule, or order, or any setting by SOAH or the judge.

(b) General requirements for motions. Except as provided in this section or chapter, all motions shall:

(1) be filed no later than seven days before the date of the hearing; except, for good cause demonstrated in the motion, the judge may consider a motion filed after that time or presented orally at a hearing; and,

(2) if seeking an extension of an established deadline,

(A) include a proposed date; and

(B) indicate that the movant has conferred with other parties and state whether there is opposition to the proposed date, or describe in detail the movant's attempts to confer with the other parties.

(c) Responses to motions generally. Except as provided in this subsection or chapter, responses to motions described in subsection (b) of this section shall be in writing, and filed on the earlier of:

(1) five days after receipt of the motion; or

(2) the date and time of the hearing. However, responses to written motions late-filed (for good cause shown) may be presented orally at hearing.

(d) Motions to intervene or for party status. Motions for party status shall be filed no later than twenty days prior to the date the case is set for hearing. Responses to such motions shall be filed no later than seven days after the motion is served on or otherwise received by other parties.

(e) Motions for Continuance. Motions for continuance shall:

(1) make specific reference to all other motions for continuance previously filed in the case by the movant, and shall set forth the specific grounds upon which the party seeks the continuance;

(2) be filed no later than five days before the date of the hearing, except, for good cause demonstrated in the motion, the judge may consider a motion filed after that time or presented orally at the hearing;

(3) indicate that the movant has contacted the other parties and state whether there is opposition to the motion, or describe in detail the movant's attempts to contact the other parties;

(4) if seeking a continuance to a date certain, include a proposed date or dates (preferably a range of dates) and indicate whether the parties contacted agree on the proposed new date(s); and

(5) be served on the other parties according to applicable filing and service requirements, except that a motion for continuance filed five days or less before the date of the hearing shall be served by hand or facsimile delivery on the same date it is filed with SOAH, or by overnight delivery on the next day, unless the motion demonstrates or the record shows such service is impracticable.

(f) Responses to written motions for continuance. Responses to written motions for continuance shall be in writing, except responses to written motions for continuance filed on the date of the hearing may be presented orally at the hearing. Written responses to motions for continuance shall be filed on the earlier of:

(1) three days after receipt of the motion; or

(2) the date and time of the hearing.

(g) Motions to reopen the record under §155.15(a)(4) of this title (relating to Powers and Duties of Judges), to set aside a default under §155.55(e) of this title (relating to Failure to Attend Hearing and Default), to set aside a dismissal for failure to prosecute under §155.56(a) of this title (relating to Dismissal Proceedings), and for summary disposition under §155.57 of this title (relating to Summary Disposition), shall be governed by the referenced sections.

§155.55.Default Proceedings.

(a) - (c) (No change.)

(d) No later than ten days after the hearing, if a dismissal, proposal for decision, or a final order has not been issued, a party may file a motion to set aside a default and reopen the record. The judge may grant the motion, set aside the default, and reopen the hearing for good cause shown. [ SOAH may enforce the procedural rule of any referring agency that provides either:]

[(1) that the failure of a respondent to timely enter an appearance or answer to the notice of hearing of the contested case shall entitle the agency's staff to a continuance at the time of the contested case hearing for such reasonable period of time as determined by the judge; or]

[(2) that the failure of respondent to appear at the time of hearing of the contested case shall entitle the agency's staff to move either for dismissal of the case from the SOAH docket, or to request issuance of a default proposal for decision or order by the judge.]

(e) Upon the failure of a respondent to appear at the hearing or to file a timely written response or answer required by the referring agency's rules, the judge may grant a continuance or dismissal from SOAH's docket in order to allow the referring agency to dispose of the case on a default basis under the referring agency's rules, or may issue a default proposal for decision or order. The judge has the discretion to determine whether proper and adequate notice under Tex. Gov't Code Ann. ch. 2001 and §155.27 of this title (relating to Notice of Hearing) was given, and whether return to the agency for informal disposition is appropriate. [ No later than ten days after the hearing, if a dismissal, proposal for decision, or a final order has not been issued, a party may file a motion to set aside a default and reopen the record. The judge may grant the motion, set aside the default, and reopen the hearing for good cause shown. ]

[(f) This section does not preclude the referring agency from informally disposing of a case by default under the agency's statute or rules, if the respondent fails to file a timely written response or other responsive pleading required by the referring agency's statute or rules. A party may request that the judge abate or continue the case pending informal disposition at the referring agency.]

§155.59.Proposal for Decision.

(a) - (b) (No change.)

(c) The parties may submit to SOAH and the referring agency exceptions to the proposal for decision, and replies to exceptions to the proposal for decision.

(1) (No change.)

(2) If the proposal for decision was served by hand delivery, the date of service shall be presumed to be the date of delivery. If the proposal for decision was served by regular mail, interagency mail, certified mail, or registered mail, the date of service shall be presumed to be no later than three days after mailing. [ The judge may, on the judge's own motion and for good cause, extend or shorten the time in which to file exceptions or replies. ]

(3) The judge may, on the judge's own motion and for good cause, extend or shorten the time in which to file exceptions or replies. [ The parties shall direct any motions for extension of time in which to file exceptions or replies to the judge. Parties' motions for extensions of time shall be filed no later than five days before the applicable deadline for submission of exceptions or replies and shall demonstrate either: ]

[(A) good cause for the requested extension; or]

[(B) agreement of all other parties to the extension.]

(4) The parties [ judge ] shall direct any motions for extension of time in which to file [ review all ] exceptions and replies to the judge. Parties' motions for extensions of time shall be filed no later than five days before the applicable deadline for submission of exceptions or replies and shall demonstrate either: [ and notify the referring agency within 15 days of the deadline for filing a reply to the exceptions whether the judge recommends any changes to the proposal for decision. ]

(A) good cause for the requested extension; or

(B) agreement of all other parties to the extension.

(d) The judge shall review all [ may amend the proposal for decision in response to ] exceptions and replies [ to exceptions, ] and notify the referring agency within 15 days of the deadline [ may also correct any clerical errors in the proposal ] for filing a reply to the exceptions whether the judge recommends any changes to [ decision, without ] the proposal for decision [ again being served on the parties ].

(e) The judge may amend the proposal for decision in response to exceptions and replies to exceptions, and may also correct any clerical errors in the proposal for decision, without the proposal for decision again being served on the parties.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 15, 2005.

TRD-200502904

Cathleen Parsley

General Counsel

State Office of Administrative Hearings

Earliest possible date of adoption: August 28, 2005

For further information, please call: (512) 475-4931


Chapter 157. TEMPORARY ADMINISTRATIVE LAW JUDGES

1 TAC §157.1

The State Office of Administrative Hearings (SOAH) proposes amendments to §157.1, concerning Temporary Administrative Law Judge, which will bring the section in line with SOAH's needs and the state bidding requirements.

The reasons for proposing the amendments are as follows: Section 157.1 is amended to require that persons seeking to serve as temporary administrative law judges have five years experience in administrative law. That experience may be the result of conducting hearings under the Administrative Procedure Act, practicing administrative law, or a combination thereof. The amendment also: (1) deletes as a component for consideration by the chief judge the recommendation of parties, and (2) requires those seeking to be temporary administrative law judges to comply with applicable state bidding requirements.

Cathleen Parsley, General Counsel, has determined that for the first five-year period the amended rule is in effect there will be no fiscal implications for state or local government as a result of enforcing or administering the rule.

Ms. Parsley, also has determined that for the first five-year period the amended rule is in effect the public benefit anticipated as a result of the rule will be to ensure more efficient and fair procedures for participants in contested case hearings. There will be no effect on small businesses as a result of enforcing the amended rule. There is no anticipated economic cost to individuals who are required to comply with the proposed amendments.

Written comments must be submitted within 30 days after publication of the proposed amendments in the Texas Register to Debra Anderson, Paralegal, State Office of Administrative Hearings, P.O. Box 13025, Austin, Texas 78711-3025, or by facsimile to (512) 463-1576.

The amended rule is proposed under Government Code, Chapter 2003, §2003.043, which authorizes the chief administrative law judge to contract with temporary administrative law judges; §2003.050, which authorizes the State Office of Administrative Hearings to conduct contested case hearings and requires adoption of procedural rules; and Government Code, Chapter 2001, §2001.004, which requires agencies to adopt rules of practice setting forth the nature and requirements of formal and informal procedures.

The provisions to which the proposed amendments relate affect Government Code, Chapters 2001 and 2003.

§157.1.Temporary Administrative Law Judges [ Judge ].

(a) If judges employed by the State Office of Administrative Hearings [ (office) ] are not available to hear a case within a reasonable time, the chief judge may contract with qualified individuals to serve as temporary administrative law judges.

(b) To serve as a temporary administrative law judge, an individual must be licensed to practice law in the State of Texas and have five years experience in administrative law from [ experience ] conducting hearings under the Administrative Procedure Act and/or practicing administrative law [ (APA) ] .

(c) The chief judge will also consider:

(1) qualifications and experience; and

(2) expertise related to the subject matter of the hearing . [ ; and ]

[(3) the recommendation of the parties.]

(d) To be considered for service [ to serve ] as a temporary administrative law judge , an individual must comply with any applicable state bidding requirements [ should submit to the chief judge a letter indicating such interest along with a resume detailing the individual's experience in conducting APA hearings ].

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 15, 2005.

TRD-200502905

Cathleen Parsley

General Counsel

State Office of Administrative Hearings

Earliest possible date of adoption: August 28, 2005

For further information, please call: (512) 475-4931


Chapter 163. ARBITRATION PROCEDURES FOR CERTAIN ENFORCEMENT ACTIONS OF THE TEXAS DEPARTMENT OF AGING AND DISABILITY SERVICES

1 TAC §§163.1 - 163.7, 163.9, 163.11, 163.13, 163.15, 163.17, 163.19, 163.21, 163.25, 163.27, 163.29, 163.31, 163.33, 163.37, 163.39, 163.41, 163.59, 163.61, 163.65, 163.67, 163.69

The State Office of Administrative Hearings (SOAH) proposes amendments to §163.1, concerning Definitions; §163.3, concerning Election of Arbitration; §163.5, concerning Initiation of Arbitration; §163.7, concerning Changes of Claim; §163.9, concerning Filing and Service of Documents; §163.11, concerning Selection of Arbitrator; §163.13, concerning Notice to and Acceptance by Arbitrator of Appointment; §163.15, concerning Disclosure Requirements and Challenge Procedure; §163.17, concerning Vacancies; §163.19, concerning Qualifications of Arbitrators; §163.21, concerning Costs of Arbitration; §163.25, concerning Electronic Record; §163.27, concerning Interpreters; §163.29, concerning Duties of the Arbitrator; §163.31, concerning Communication of Parties with Arbitrator; §163.33, concerning Date, Time, and Place of Hearing; §163.37, concerning Public Hearings and Confidential Material; §163.39, concerning Preliminary Conference; §163.41, concerning Exchange and Filing of Information; §163.59, concerning Attendance Required; §163.61, concerning Order; §163.65, concerning Clerical Error; and §163.67, concerning Appeal; and proposes new §163.2, concerning Construction of this Chapter; §163.4, concerning Notice of Election of Arbitration; §163.6, concerning Jurisdictional Challenges; and §163.69, concerning Other SOAH Rules of Procedure. In general, the rules have been modified to substitute job titles now in use under SOAH's new administrative structure, to delete unnecessary language, and to achieve parallel construction and consistency within this chapter and, as much as practicable, with Chapter 155 of this title (concerning Rules of Procedures) and Chapter 159 of this title (concerning Rules of Procedure for Administrative License Suspension Proceedings). In particular, references to SOAH have been substituted for references to the Office; the word Code has been substituted for Tex. Health and Safety Code Ann.; references to DADS (the Department of Aging and Disability Services) have been substituted for DHS and the department; numerals have been spelled out, in accordance with Harvard Blue Book form; statutory and rules citations have been updated and rewritten to comport with the style recommended in Texas Rules of Form . Numbers and letters contained in subsections have been changed to be consistent with the format used in Chapter 155. Additionally, numerous rules, including §163.3 and §163.5, have been amended to reflect changes in the law effected by Acts 1997, 75th Legislature, Chapter 693, §2; Acts 1997, 75th Legislature, Chapter 1159, §1.02; Acts 1999, 76th Legislature, Chapter 1094, §§1, 2, 3, and 4; and Acts 1999, 76th Legislature, Chapter 1095, §1.

Cathleen Parsley, General Counsel, has determined that for the first five-year period the amended and new rules are in effect there will be no fiscal implications for state or local government as a result of enforcing or administering them.

Ms. Parsley, also has determined that for the first five-year period the amended and new rules are in effect the public benefit anticipated as a result of the rules will be to ensure more efficient and fair procedures for participants in arbitration proceedings. There will be no effect on small businesses as a result of enforcing the amended and new rules. There is no anticipated economic cost to individuals who are required to comply with the proposed amendments and new rules.

Written comments must be submitted within 30 days after publication of the proposed amendments and new rules in the Texas Register to Debra Anderson, Paralegal, State Office of Administrative Hearings, P.O. Box 13025, Austin, Texas 78711-3025, or by facsimile to (512) 463-1576.

The amendments and new rules are proposed under Health and Safety Code, Chapter 242, Subchapter H, §242.253, which requires that the State Office of Administrative Hearings adopt rules governing the appointment of an arbitrator and the process of arbitration under that chapter; under Government Code, Chapter 2001, §2001.004 which requires agencies to adopt rules of practice setting forth the nature and requirements of formal and informal procedures; and under Government Code, Chapter 2003, §2003.050, which authorizes the State Office of Administrative Hearings to conduct contested case hearings and requires adoption of hearings procedural rules.

Code provisions to which these amendments and new rules relate are Health and Safety Code, Chapter 242; the Government Code, Chapter 2003; and the Human Resources Code, Chapter 32.

§163.1.Definitions.

The following words and terms, when used in this chapter, shall have the following meanings, unless the context clearly indicates otherwise.

(1) Administrative law judge or judge--An individual appointed by the chief administrative law judge of the State Office of Administrative Hearings ("SOAH") under Tex. Gov't Code Ann., Chapter 2003, §2003.041. The term shall also include any temporary administrative law judge appointed by the chief administrative law judge pursuant to Tex. Gov't Code Ann. §2003.043. [ Authorized representative--An attorney authorized to practice law in the State of Texas or, where permitted by applicable law, a person designated by a party to represent the party. ]

(2) Authorized representative--An attorney authorized to practice law in the State of Texas or, where permitted by applicable law, a person designated by a party to represent the party. [ Chief judge--The chief administrative law judge of the State Office of Administrative Hearings (SOAH) or his designee. ]

(3) Chief judge--The chief administrative law judge or his or her designee for action under this chapter. Any designee shall be a person qualified to serve as an arbitrator. [ Department--The Texas Department of Human Services. ]

(4) Code--Chapter 242 of the Tex. Health and Safety Code Ann. as it may be amended from time to time. [ Facility--An institution which operates health care facilities as defined by the Health and Safety Code, §242.002(6). ]

(5) DADS--The Texas Department of Aging and Disability Services, formerly the Texas Department of Human Services (DHS). [ Director of hearings--The person who is responsible for the hearings department of the department. ]

(6) Facility--An institution that operates health care institutions as defined by the Code §242.002(10), and 40 TAC §19.101(40) and (90).

(7) Director of hearings--The person who is responsible for the hearings section of DADS.

(8) Order--The award or final order issued by the arbitrator.

§163.2.Construction of this Chapter.

Unless otherwise expressly provided, the past, present, or future tense shall each include the other; the masculine, feminine, or neuter genders shall each include the other; and the singular and plural number shall each include the other.

§163.3. Opportunity to Elect Arbitration [ Election of Arbitration ].

(a) DADS or any affected facility may elect arbitration as an alternative to a contested case proceeding or to a judicial proceeding relating to the assessment of a civil penalty, pursuant to the Code, Subchapter J, in any of the following disputes, unless the United States Health Care Financing Administration requires that such dispute be resolved by the federal government: [ The department or any affected facility may elect binding arbitration as an alternative in any of the following disputes unless the United States Health Care Financing Administration requires that such dispute be resolved by the federal government. ]

(1) renewal of a license under Code §242.033;

(2) assessment of a civil penalty under Code §242.065;

(3) assessment of a monetary penalty under Code §242.066; or

(4) assessment of a penalty as described by Tex. Hum. Res. Code Ann., §32.021(n).

[(1) Disputes for which arbitration may be elected include:]

[(A) renewal of a license under Health and Safety Code, §242.033;]

[(B) suspension or revocation of a license under Health and Safety Code, §242.061;]

[(C) assessment of a civil penalty under Health and Safety Code, §242.065;

[(D) assessment of a monetary penalty under Health and Safety Code, §242.066; or]

[(E) assessment of a penalty as described by Human Resources Code, §32.021(k).]

[(2) Arbitration cannot be elected if the subject matter of the dispute is part of the basis for:]

[(A) revocation, denial, or suspension of an institution's license;]

[(B) issuance of a closing order under Health and Safety Code, §242.062; or]

[(C) suspension of admissions under Health and Safety Code, §242.072.]

[(3) An affected facility may elect arbitration by filing a notice of election to arbitrate with the director of hearings no later than the tenth day after a notice of an administrative or judicial hearing relating to any of the above-listed disputes is received by the facility. A copy of this election shall be sent to the department's representative of record in the relevant action.]

[(4) The department may elect arbitration under this subchapter by filing the election with the director of hearings no later than the date that the facility may elect arbitration under paragraph (3) of this section. A copy of this election shall be sent to the facility's representative of record in the relevant action or to the owner or chief operating officer of the facility if no representative has made an appearance in the action.]

[(5) The date of receipt shall be the date affixed upon a notice of election by a date-stamp utilized by the hearings department of the department.]

[(6) The notice of election shall include a written statement that contains:]

[(A) the nature of the action that is being submitted to arbitration, as listed in paragraph (1) of this section;]

[(B) a brief description of the factual and/or legal controversy, including the amount in controversy, if any;]

[(C) an estimate of the length of the hearing and the extensiveness of the record necessary to determine the matter;]

[(D) the remedy sought;]

[(E) any special information that should be considered in compiling a panel of potential arbitrators; and]

[(F) the hearing locale requested, along with a explanation for that locale. If no request is made, the arbitrator may choose the locale in compliance with this chapter.]

[(G) the name, title, address, and telephone number of a designated contact person for the party who will be paying the costs of the arbitration.]

[(7) The election of arbitration is a representation that the party choosing arbitration is solvent and able to bear the costs of the proceeding.]

[(8) An election to engage in arbitration under this subchapter is irrevocable and binding on the facility and the department. However, such an election does not preclude the parties from reaching an agreed resolution of a dispute that has been submitted for arbitration at any time during the arbitration process before the final order has been issued by the arbitrator.]

(b) Arbitration may not be elected in the following circumstances if the subject matter of the dispute is part of the basis for:

(1) revocation, denial, or suspension of an institution's license pursuant to Code §242.061;

(2) issuance of an emergency suspension or closing order under Code §242.062;

(3) suspension of admissions under Code §242.072; or

(4) appointment of a trustee under Code §242.094 to resolve the legal issues involving the appointment of a trustee or conduct with respect to which the appointment of a trustee is sought.

(c) Arbitration may not be elected if the facility has had an arbitration order levied against it in the previous five years and the currently alleged violations occurred on or after September 1, 1999.

(1) The five year period begins on the date the arbitration order becomes final and ends on the fifth anniversary of the date upon which the arbitration order became final.

(2) This restriction does not apply to facilities that were parties in arbitrations that were resolved by settlement or dismissal before an order was issued.

(d) The election of arbitration is a representation that the party choosing arbitration is solvent and able to bear the costs of the proceeding. In cases where the facility is responsible for paying SOAH's costs and expenses, SOAH will require that an authorized representative of the facility provide an affidavit acknowledging the facility's responsibility and duty to pay SOAH's costs and expenses.

(e) An election to engage in arbitration under this chapter is irrevocable and binding on the facility and DADS. However, such an election does not preclude the parties from reaching an agreed resolution of a dispute that has been submitted for arbitration at any time during the arbitration process before the final order has been issued by the arbitrator.

§163.4.Notice of Election of Arbitration.

(a) Pursuant to Code §242.252, in an enforcement lawsuit filed in court:

(1) An affected facility may elect arbitration by filing a notice of election to arbitrate with the court in which the lawsuit is pending and sending copies to the office of the attorney general and to DADS's director of hearings.

(A) The notice of election must be filed no later than the tenth day after the date on which the answer is due or the date on which the answer is filed with the court, whichever is sooner.

(B) If a civil penalty is requested by an amended or supplemental pleading in a lawsuit filed pursuant to Code §242.094 (seeking appointment of a trustee to operate a home), the affected facility must file its notice of election of arbitration not later than the tenth business day after the date on which the amended or supplemental pleading is served upon the facility's representative of record in the proceeding, or, if none, upon the facility's owner or chief operating officer.

(C) If the election of arbitration is challenged, the parties shall seek a prompt ruling from the court on the challenge. If a court finds SOAH has jurisdiction to conduct an arbitration, DADS shall immediately file the court's order and the notice of election of arbitration at SOAH and request the arbitration be processed in the usual manner.

(2) DADS may elect arbitration by filing a notice of election with the court in which the lawsuit is pending and by notifying the facility of the election not later than the date the facility may elect arbitration under paragraph (1) of this subsection. A copy of this notice of election shall be sent to the facility's representative of record or to the owner or chief operating officer of the facility if no representative has made an appearance in the lawsuit.

(b) In an administrative enforcement proceeding originally docketed at SOAH:

(1) An affected facility may elect arbitration by filing a notice of election to arbitrate with the docket clerk at SOAH no later than the tenth day after receiving notice of hearing that complies with the requirements of the Administrative Procedure Act. A copy of this election shall be sent to DADS' representative of record in the relevant action and to DADS' director of hearings.

(2) DADS may elect arbitration under this chapter by filing a notice of election with the docket clerk at SOAH no later than the date that the facility may elect arbitration under subsection (a) of this section and sending a copy of the notice of election to the facility's representative of record in the relevant action, or to the owner or chief operating officer of the facility if no representative has made an appearance in the action.

(c) The date of filing shall be the date affixed upon a notice of election by a date-stamp utilized by the docket clerk at the court for judicial proceedings, or by the docket clerk of SOAH for administrative enforcement proceedings.

(d) The notice of election shall include a written statement that contains:

(1) the nature of the action that is being submitted to arbitration, as listed in §163.3(a) of this title (relating to Opportunity to Elect Arbitration);

(2) a brief description of the factual and/or legal controversy, including an estimate of the amount of any penalties sought;

(3) an estimate of the length of the hearing and the extensiveness of the record necessary to determine the matter;

(4) the remedy sought;

(5) a statement that the facility has not been the subject of an arbitration order within the previous five years as defined in this chapter;

(6) any special information that should be considered in compiling a panel of potential arbitrators;

(7) if a hearing locale other than Austin is requested, an explanation for requesting that locale; and

(8) the name, title, address, and telephone number of a designated contact person for the party who will be paying the costs of the arbitration.

§163.5.Initiation of Arbitration.

(a) When [ Immediately upon receipt of ] a notice of election of arbitration is filed at SOAH , the notice [ director of hearings ] shall be date stamped and the file given a SOAH docket number [ forward that election to the State Office of Administrative Hearings (SOAH) with a request ] that identifies it as a case submitted for arbitration [ be initiated ]. Parties [ The case ] shall include this [ be file stamped and given an SOAH ] docket number [ which identifies it as a case submitted for arbitration. The docket number will be used ] on all subsequent correspondence and documents filed with SOAH relating to the [ this ] arbitration.

(b) The party that did not initiate the arbitration may [ must ] file an answering statement with SOAH within ten days after receipt of the notice of election from the electing party. That answering statement should [ shall ] include a response to [ an indication of whether ] the claim and any challenge to the [ party agrees or disagrees with the statements in the initial notice of ] election of arbitration . If the party that did not initiate the arbitration does not file an answering statement, SOAH will presume that party denies [ no answering statement is filed, it will be treated as a denial of ] the claim and does not challenge the election of arbitration. Failure to file an answering statement shall not operate to delay the arbitration.

[(c) Concurrent with sending a request to SOAH that the arbitration process be initiated, the department shall cause a motion to stay to be filed in any pending administrative or judicial enforcement actions listed in §163.3(1) of this title (relating to Election of Arbitration) until the arbitration process is completed.]

§163.6.Jurisdictional Challenges.

(a) Parties who raise jurisdictional challenges to an election for arbitration in a judicial enforcement action are required to seek an expeditious ruling from the court in which the election was filed.

(b) Jurisdictional challenges brought to an election for arbitration in an administrative enforcement proceeding shall be decided by the administrative law judge assigned to preside in the contested case.

§163.7.Changes of Claim.

If either party desires to make any new or different claim, it shall be made in writing and filed with SOAH. The other party may, within [ shall have ] ten days from the date of such filing, [ mailing in which to ] file an answer with SOAH. After the arbitrator is appointed, however, no new or different claim may be submitted except with the arbitrator's consent.

§163.9.Filing and Service of Documents.

(a) All documents a party files [ filed by either party ] with SOAH shall be simultaneously served on the other parties, using the same method of service , if possible. Documents required to be filed with SOAH shall be delivered to the docket clerk before 5:00 p.m. [ 5:30 p.m. ] local time. The time and date of filing shall be determined by the file stamp affixed by [ the ] SOAH [ docket clerk ].

(b) After the arbitrator has been appointed in a case, materials may be filed directly with the arbitrator [ him/her ], so long as the service requirements of this section are met.

(c) Service may be made by hand delivery, facsimile transmission (fax), overnight courier, or certified mail return receipt requested to the party or its representative at their last known address. All documents served on another party shall have a certificate of service signed by the party or its representative that certifies compliance with this rule. A proper certificate shall give rise to a presumption of service.

(d) If any document is sent to [ the ] SOAH [ clerk ] by certified mail in an envelope or wrapper properly addressed and stamped and is deposited in the mail on or before the last day for filing same, and it is received within three days of the filing date, it shall be deemed properly filed.

(e) The date imprinted by SOAH's facsimile machine on the transaction report that accompanies the document will determine the date of filing or of service on the arbitrator. Documents [ filed by fax that are ] received [ at SOAH ] after 5:00 p.m. or on a Saturday, Sunday or other day on which SOAH is closed shall be deemed filed the first business day thereafter. [ 5:30 p.m. shall be deemed filed the first day following that is not a Saturday, Sunday, or official state holiday. ]

§163.11.Selection of Arbitrator.

(a) - (b) (No change.)

(c) If the parties do not agree on an arbitrator who [ that ] is willing and available to serve, SOAH will provide a list of potential arbitrators. The list of potential arbitrators in each case will be created by selecting individuals from the master list. In selecting these individuals, due regard will be given to the complexity of the dispute, the expertise needed to understand the dispute, the experience and training of the proposed arbitrators, and the requests of the parties concerning the location of the hearing. SOAH will also consider any potential conflicts revealed in disclosure statements on file with SOAH.

(d) SOAH shall send each party an identical list of five or six persons qualified to serve as an arbitrator in the dispute within ten days after the due date for SOAH's receipt of the answering statement [ by SOAH ], or as soon thereafter as practicable [ in any event no later than 15 days after the initial claim is received by SOAH ].

(e) Any objections for cause pertaining to any name on the list shall be made in writing directed to the chief judge at SOAH within three days, of receiving the list of potential arbitrators, with a copy served on all other parties. Such objections will be reviewed by the chief judge or his or her designee and acted upon within five days after the objection is received.

(f) Each party shall have ten days from the transmittal date to strike one name [ two names ]. The remaining names should be numbered in order of preference, if such preference exists. If a party does not return the list within the time specified, all persons named therein shall be deemed acceptable. It is not necessary for the parties to exchange the names [ name ] of the candidates [ candidate that ] they strike [ are striking ], nor will those names be disclosed to the candidates.

(g) SOAH will notify the parties of the [ selected ] arbitrator appointed .

(h) Until an arbitrator has been appointed, the chief Judge may rule on pending matters, including dispositive motions. [ SOAH may contract with a nationally recognized association that performs arbitrations to conduct arbitrations under this chapter, after consultation with the department. ]

(i) In cases where the facility is responsible for paying SOAH's costs and expenses, SOAH will require that an authorized representative of the facility provide an affidavit acknowledging the facility's responsibility and duty to pay SOAH's costs and expenses.

§163.13.Notice to and Acceptance [ by Arbitrator ] of Appointment by Arbitrator who is not a SOAH Judge .

(a) (No change.)

(b) The acceptance of the arbitrator shall state that the arbitrator [ she/he ] is qualified and willing to serve as arbitrator in accord with this chapter, and with the Code of Ethics for Arbitrators in Commercial Disputes issued by the American Bar Association and the American Arbitration Association in 1977. It shall also state that the arbitrator foresees no difficulty in completing the arbitration according to the schedule set out in this chapter.

§163.15.Disclosure Requirements and Challenge Procedure.

(a) Any person appointed to the master list of potential arbitrators shall file a disclosure statement with SOAH describing any circumstances likely to affect impartiality, including any bias , [ or ] any financial or personal interest in or representation of health care facilities or DADS [ the department ], or any past (within the last three years) or present relationship with a facility or with DADS [ the department ] or its employees. Arbitrators must update this [ This ] disclosure statement [ must be updated ] as circumstances change in order to maintain eligibility for appointment as an arbitrator under this chapter.

(b) A [ In any particular matter, a ] potential arbitrator must not accept appointment in [ enter ] or continue handling any matter in which the arbitrator [ any dispute if she/he ] believes or perceives that participation as an arbitrator would be a conflict of interest or create the impression of a conflict. When approached by SOAH about serving as an arbitrator in a particular matter, a [ A ] potential arbitrator must disclose any personal interest the arbitrator [ she/he ] may have in the result of the particular arbitration as well as any past or present relationship with the parties, their principals, or their representatives [ when approached by SOAH, or parties in a dispute that could be submitted to arbitration under these rules, about being an arbitrator under these rules ].

(c) (No change.)

(d) [ Upon receipt of such information from the arbitrator or another source, SOAH shall communicate the information to the parties and, if appropriate, to the arbitrator and others. ] Upon objection of a party to the continued service of an arbitrator, the chief judge shall provide the arbitrator and all parties an opportunity to respond. After consideration of these responses, the chief judge shall determine whether the arbitrator should be disqualified and shall inform the parties of his/her decision, which shall be conclusive.

§163.17.Vacancies.

If for any reason an arbitrator is unable to perform the duties of the office, the chief judge may, on proof satisfactory to the chief judge [ him/her ], declare the office vacant. The chief judge may fill a vacancy by appointing an individual from the remaining list of qualified arbitrators. Objections for cause to the appointed arbitrator shall be filed in accordance with §163.11(e) of this title (relating to Selection of Arbitrator). During the period of a vacancy, the chief judge may rule on pending matters, including dispositive motions. [ Vacancies shall be filled in accordance with the applicable provisions of this chapter for initial appointment of an arbitrator. ]

§163.19.Qualifications of Arbitrators.

The chief judge shall designate persons qualified to serve as an arbitrator under this chapter and that designation shall be conclusive. Potential arbitrators shall meet the following minimum standards:

(1) (No change.)

(2) Have a current resume on file with SOAH that shows the nature of the arbitrator's [ his/her ] law practice or other business, experience, and education, professional licenses and certifications, professional associations, publications, and other special qualifications such as other languages spoken. A separate disclosure statement containing information as described in §163.15(a) of this title (relating to Disclosure Requirements and Challenge Procedure) must also be on file with SOAH.

(3) (No change.)

(4) Completion of a training course offered under the joint auspices of DADS [ the department ], SOAH, representatives of the facilities, and of the community to be served by the facilities.

(A) - (B) (No change.)

(5) Candidates selected for participation in the training program will be chosen based on resumes, letters of reference, and applications submitted to the chief judge.

(A) - (B) (No change.)

(C) The number of persons chosen to participate in the training program and serve on the master list of arbitrators may be limited to enhance the opportunity to develop expertise, to ensure high quality results , [ ; ] and to maximize the efficiency of the program.

(6) SOAH ALJs may be certified by the chief judge as qualified to serve as arbitrators without necessity of their filing the reference letters referred to in paragraph (3) of this section or having completed the training course described in paragraph (4) of this section. Any ALJs so designated will receive individualized training in the topics described in paragraph (4) of this section. However, any SOAH ALJ who has heard DADS nursing home administrative enforcement contested cases may be certified by the chief judge as qualified to serve as an arbitrator provided the ALJ receives training in the arbitration rules set forth in this chapter.

(7) In order to be eligible to serve as an arbitrator, a person may not have represented any client in any matter pending before SOAH during the six - month period preceding the appointment, may not represent anyone before SOAH during the pendency of the contract to serve as an arbitrator for SOAH, and may not represent anyone before SOAH for six months following the conclusion of his/her contract to serve as an arbitrator for SOAH.

(8) In order to be eligible to serve as an arbitrator, a person may not represent any plaintiff in a proceeding seeking monetary damages from the State of Texas or any of its agencies, and he/she must affirm that he/she will not undertake any such representation during the pendency of the contract to serve as an arbitrator for SOAH [ the Office ].

(9) (No change.)

§163.21.Costs of Arbitration.

(a) An arbitrator's fees and expenses shall not exceed $500 per day for case preparation, pre-hearing conferences, hearings, preparation of the order [ award ], and any other required post-hearing work. Rates charged for less than one day must bear a reasonable relationship to the daily maximum.

(b) There may also be incidental expenses connected with an arbitration proceeding which may be charged in addition to the arbitrator's fees and expenses [ upon agreement by the parties ]. If the a party requests that an arbitration hearing be held outside of Austin, and the arbitrator agrees to hold the arbitration in that location, incidental [ Examples of such ] expenses would include the cost of renting a room for the hearing and the arbitrator's travel expenses .

(c) In cases where arbitration is elected for actions occurring after January 1, 1998, the party that elects arbitration shall pay the cost of the arbitration. [ Payment of the costs of the arbitration must be current before the arbitrator's order is issued. ]

§163.25.Electronic Record.

DADS [ The department ] shall make an electronic recording of the proceeding. If there is no stenographic record of the proceeding, the original recording or a copy will be provided to the arbitrator at the close of the proceeding if the arbitrator so requests. At the arbitrator's request, DADS [ the department ] shall also record the prehearing conferences.

§163.27.Interpreters.

When an interpreter will be needed for all or part of a proceeding, a party shall file a written request at least seven days before the setting. SOAH shall provide and pay for: [ Any party wishing an interpreter shall make all arrangements directly with the interpreter and shall assume the costs of the service. ]

(1) an interpreter for deaf or hearing impaired parties and subpoenaed witnesses in accordance with §2001.055 of the APA;

(2) reader services or other communication services for blind and sight impaired parties and witnesses; and

(3) a certified language interpreter for parties and witnesses who need that service.

§163.29.Duties of the Arbitrator.

The arbitrator shall:

(1) (No change.)

(2) protect the interests of DADS [ the department ] and the facility;

(3) ensure that all relevant evidence has been disclosed to the arbitrator, DADS [ department ], and facility; and

(4) render an order consistent with applicable state and federal law, including the [ Health and Safety ] Code[ , Chapter 242 ]; Tex. Hum. Res. Code Ann., [ the Human Resources Code, ] Chapter 32; and this chapter.

§163.31.Communication of Parties with Arbitrator.

(a) DADS [ The department ] and the facility shall not communicate with the arbitrator other than at an oral hearing, or through properly filed documents, unless the parties and the arbitrator agree otherwise.

(b) (No change.)

§163.33.Date, Time, and Place of Hearing.

(a) - (b) (No change.)

(c) The arbitrator may grant a continuance of the arbitration at the request of DADS [ the department ] or the facility. The arbitrator may not unreasonably deny a request for a continuance.

(d) Arbitration [ All ] hearings normally will [ shall ] be held at SOAH's hearings facility in Austin , Texas. If a party seeks to have the arbitration hearing held elsewhere, the party shall submit a written request to the arbitrator and make a showing of good cause. The arbitrator shall have sole discretion to determine whether to grant such a request. If the arbitrator grants the request, the arbitrator shall determine how the incidental costs of holding the arbitration hearing outside of Austin will be apportioned between the parties. Incidental expenses include the cost of renting a room for the hearing and the arbitrator's travel expenses [ or in the region the facility is located in as determined by the arbitrator ]. Preference will be given to using state [ government ] facilities. The arbitrator may require that the incidental expenses be paid in advance of the arbitration hearing.

§163.37.Public Hearings and Confidential Material.

Hearings held under this chapter shall be open to the public. The parties are responsible for identifying any material that is confidential by law and for taking appropriate measures to ensure that such material remains confidential during the hearing. All exhibits shall be returned to DADS [ the department ] following the issuance of the order by the arbitrator, where they shall be maintained in accordance with DADS' [ the department's ] rules.

§163.39.Preliminary Conference.

The arbitrator may set a preliminary conference and may require parties to file a statement of position prior to that conference. The statement of position shall include:

(1) - (5) (No change.)

(6) the identification of witnesses expected to be called during the arbitration proceeding, with a short summary of their expected testimony; and

(7) (No change.)

§163.41.Exchange and Filing of Information.

(a) Unless the arbitrator orders otherwise, by [ By ] the 30th day after the date SOAH mailed notice to the parties of the name of the appointed arbitrator, the parties shall have exchanged the following information : [ . ]

(1) List of witnesses that a party expects to call with a short summary of their expected testimony.

(2) Any and all documents or other tangible things that contain information relevant to the subject matter, including any documents that will be testified about at the hearing or that witnesses have reviewed in preparing for their testimony.

(b) [ (3) ] Not later than the seventh day before the first day of the arbitration hearing, and sooner if so directed by the arbitrator, DADS [ the department ] and the facility shall exchange and file with the arbitrator:

(1) [ (A) ] all documentary evidence not previously exchanged and filed that is relevant to the dispute, with the relevant portions clearly indicated; and

(2) [ (B) ] information relating to a proposed resolution of the dispute.

(c) The parties are responsible for identifying any material that is confidential by law and for taking appropriate measures, for example, redacting resident identities, to ensure that all such material remains confidential.

(d) Each producing party's documents shall be labeled by name or initials of the party and Bates-stamped or otherwise consecutively numbered in the lower right-hand corner of each page.

§163.59.Attendance Required.

(a) (No change.)

(b) An arbitrator may not make an order solely on the default of a party and shall require the party who is present to submit evidence, as required by the arbitrator, before making an order [ award ].

§163.61.Order.

(a) The arbitrator may enter any order that may be entered by DADS [ the department, ] board, commissioner, or court in relation to a dispute described in §163.3 of this title (relating to Opportunity to Elect [ Election of Arbitration ]).

(b) - (c) (No change.)

(d) The order must:

(1) - (2) (No change.)

(3) include a list of DADS [ the department ] and the facility's stipulations on uncontested issues and a statement of the arbitrator's decisions on all contested issues. If requested by either of the parties, the decision shall contain findings of fact and conclusions of law on controverted issues.

(e) (No change.)

§163.65.Clerical Error.

For the purpose of correcting clerical errors, an arbitrator retains jurisdiction of the order [ award ] for 20 days after the date of the order [ award ].

§163.67.Appeal.

(a) In arbitrations where DADS [ the department ] has elected arbitration, the facility may appeal to district court as provided by [ Health and Safety ] Code, §242.267.

(b) In arbitrations where the facility elected [ requested ] the arbitration, DADS [ the department ] may appeal to district court as provided by [ Health and Safety ] Code, §242.267.

§163.69.Other SOAH Rules of Procedure.

Unless specific applicable procedures are set out in this chapter, other SOAH rules of procedure found at Chapters 155, 157, and 161 of this title (relating to Rules of Procedure, Temporary Administrative Law Judges, and Requests for Records) may apply in arbitration proceedings under this chapter. Under this title, the rules of procedure that apply to this chapter are limited to the following sections: §155.15 (relating to Powers and Duties of Judges); §155.17 (relating to Assignment of Judges to Cases); §155.21 (relating to Representation of Parties); §155.39 (relating to Stipulations); §155.41 (relating to Procedure at Hearing); §155.49 (relating to Conduct and Decorum); §155.56 (relating to Dismissal Proceedings); §155.45 (relating to Participation by Telephone or Videoconferencing); §157.1 (relating to Temporary Administrative Law Judges); and §161.1 (relating to Charges for Copies of Public Records).

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 15, 2005.

TRD-200502906

Cathleen Parsley

General Counsel

State Office of Administrative Hearings

Earliest possible date of adoption: August 28, 2005

For further information, please call: (512) 475-4931


Part 15. TEXAS HEALTH AND HUMAN SERVICES COMMISSION

Chapter 354. MEDICAID HEALTH SERVICES

Subchapter A. PURCHASED HEALTH SERVICES

2. MEDICAID VISION CARE PROGRAM

1 TAC §§354.1015, 354.1021, 354.1023

The Health and Human Services Commission (HHSC) proposes amendments to §354.1015, Benefits and Limitations; §354.1021, Additional Claims Information Requirements; and §354.1023, Optometric Services Provider.

Background and Justification

The proposed amendments to §354.1015, Benefits and Limitations, §354.1021, Additional Claims Information Requirements, and §354.1023, Optometric Services Provider, revise the language for the vision care services available to Medicaid recipients 21 years and older. Consistent with the amounts appropriated to the Texas Medicaid Program, the amendment is necessary to expand the vision care benefits available to adult Medicaid recipients.

Section-by-Section Summary

Rule 354.1015, Benefits and Limitations, describes the benefits and limitations for vision care services. The amendments to the rule add language to describe the expanded vision care benefits available to adult recipients age 21 years and older. These benefits include prosthetic and non-prosthetic eyewear, repairs for prosthetic lenses, and the replacement criteria for eyewear.

Rule 354.1021, Additional Claims Information Requirements, details the information that is necessary to process claims for providers of vision care services. The rule is amended to add language describing additional requirements for information that is necessary to process claims appropriately. In addition, the references to the Texas Administrative Code are updated within the rule.

The details regarding who may deliver vision care captured in §354.1023, Optometric Services Provider, defines an optometric service provider and details who may be reimbursed for vision care services through the medical assistance program. The rule also describes the Medicaid requirements for optometric service providers. The amendments to the rule add language to include vision services beyond the examination.

Fiscal Note

Tom Suehs, Deputy Commissioner for Financial Services, has determined that during the first five years that the proposed rules are in effect there will be cost to the state as follows: The estimated fiscal impact to general revenue in state fiscal years 2006-2010 is $2.6 million, $2.9 million, $3.2 million, $3.5 million, and $3.9 million, respectively. The estimated all funds fiscal impact in state fiscal year 2006-2010 is $6.8 million, $7.5 million, $8.3 million, $9.1 million, and $10.0 million, respectively. The proposed rules would allow local or county providers to receive allowable Medicaid payments for the provision of eligible services to qualified Medicaid clients. The proposed rules will not result in any fiscal implications for local health and human service agencies. Local governments will not incur additional costs.

Small and Micro-Business Impact Analysis

Mr. Suehs has also determined that there will be no effect on small businesses or micro-businesses to comply with the proposal, as they will not be required to alter their business practices as a result of this rule. There are no anticipated economic costs to persons who are required to comply with the proposed rules. There is no anticipated negative impact on local employment.

Public Benefit

David Balland, Associate Commissioner for Medicaid and CHIP, has determined that for each year of the first five years the section is in effect, the public will benefit from adoption of the amendment. The anticipated public benefit, as a result of enforcing the proposed rules, will be to expand the vision care benefits to Medicaid recipients over the age of 21 years.

Regulatory Analysis

HHSC has determined that this proposal is not a "major environmental rule," as defined by §2001.0225 of the Texas Government Code. "Major environmental rule" is defined to mean a rule the specific intent of which is to protect the environment or reduce risk to human health from environmental exposure and that may adversely affect, in a material way, the economy, a sector of the economy, productivity, competition, jobs, the environment or the public health and safety of a state or a sector of the state. This proposal is not specifically intended to protect the environment or reduce risks to human health from environmental exposure.

Takings Impact Assessment

HHSC has determined that this proposal does not restrict or limit an owner's right to his or her property that would otherwise exist in the absence of government action and therefore, does not constitute a taking under §2007.043, Government Code.

Public Comment

Written comments on the proposal may be submitted to Marianna Zolondek, Texas Health and Human Services Commission, Medicaid/CHIP Division, H-600, 11209 Metric Boulevard, Building H, Austin, Texas 78758, by fax to (512) 491-1953, within 30 days of publication of this proposal in the Texas Register .

Public Hearing

A public hearing is scheduled for August 4, 2005, at 1:00 p.m. at the Health and Human Services Commission, 4900 North Lamar Blvd., Room 1420, Austin, Texas 78751. Persons requiring further information, special assistance, or accommodations should contact Carmen Capetillo at (512) 491-1104.

To comply with federal regulations, a copy of the proposal is being sent to each Texas Department of Aging and Disability Services (DADS) office where it will be available for public review upon request.

Statutory Authority

The amendments are proposed under the Texas Government Code, §531.033, which provides the Commissioner of HHSC with broad rulemaking authority; the Human Resources Code, §32.021; and, the Texas Government Code, §531.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas.

The proposed amendments affect the Human Resources Code, Chapter 32 and the Texas Government Code, Chapter 531. No other statutes, articles, or codes are affected by this proposal.

§354.1015.Benefits and Limitations.

(a) Except as specified in §354.1023 , Optometric Services Provider [ of this title (relating to Optometrist Services) ], the services addressed in this subchapter are those optometric services available to Medicaid recipients who are 21 years old or older. Services are available to Medicaid recipients under 21 years old through the Early and Periodic Screening, Diagnosis, and Treatment (EPSDT) Program, Benefits and Limitations, described in 1 T.A.C. §363.502.

(b) The amount, duration, and scope of optometric services available through the Texas Medicaid [ Medical Assistance ] Program are established according to applicable federal regulations, the Texas state plan for medical assistance under Title XIX of the Social Security Act, state law, and Commission [ department ] rules. Information regarding benefits and limitations is available to providers of these services through the Texas Medicaid Provider Procedures Manual [ which is ] issued to each provider upon enrollment [ on enrolling ] in the Texas Medicaid Program.

(c) The benefits and limitations applicable to optometric services available through the Texas Medicaid Program to eligible [ Medicaid ] recipients who are 21 years old or older are as follows : [ . ]

(1) Provider eligibility. A provider must be a physician or optometrist and enrolled in the Texas Medicaid Program at the time the service is provided in order to be eligible for reimbursement by the program. [ All services reimbursable by the program must be provided to eligible recipients by a physician or optometrist enrolled in the Medicaid program at the time the service(s) is provided. ]

(2) Reimbursable services.

(A) Examination. One examination of the eyes by refraction may be provided to each eligible recipient every 24 months.

(B) Prosthetic eyewear. Prosthetic eyewear, including contact lenses and glass or plastic lenses in frames, is a program benefit provided to an eligible recipient if the eyewear is prescribed for post-cataract surgery, congenital absence of the eye lens, or loss of an eye lens because of trauma. The following benefits and limitations apply to prosthetic eyewear:

(i) Medically necessary temporary lenses are reimbursed during post-surgical cataract convalescence. The convalescence period is considered to be the four-month period following the date of cataract surgery.

(ii) Only one pair of permanent prosthetic lenses may be dispensed as a program benefit.

(iii) Replacement of prosthetic eyewear is reimbursed when the eyewear is lost, stolen, or damaged beyond repair.

(iv) Prosthetic eyewear is reimbursed when the eyewear is required due to a change in visual acuity of .5 diopters or more.

(v) Repairs to prosthetic eyewear are reimbursable if the cost of materials exceeds $2.00. Repairs costing less than $2.00 are not reimbursable and the provider may not bill the recipient for these services.

(C) Non-prosthetic eyewear. Non-prosthetic eyewear includes contact lenses and glass or plastic lenses in frames. Non-prosthetic eyewear is a program benefit when the eyewear is medically necessary to correct defects in vision. This eyewear is provided to an eligible recipient only once every 24 months unless the recipient experiences a visual acuity change of .5 diopters or more. A new 24-month benefit period for eyewear begins with the replacement of non-prosthetic eyewear due to a change in visual acuity of .5 diopters or more .

(i) Contact lenses require prior authorization by the Commission or its designee. Prior authorization decisions are based on the provider's written documentation supporting the need for contact lenses as the only means of correcting the vision defect.

(ii) Non-prosthetic eyewear that is lost or stolen is not reimbursed by the program.

(iii) Repairs to non-prosthetic eyewear are not reimbursable by the Texas Medicaid Program.

§354.1021.Additional Claims Information Requirements.

Providers must meet the claim criteria established in the provisions of this subchapter for optometric services and the provisions for participation in the Medicaid program established under Division 1, [ Subchapter A of this chapter (relating to ] Medicaid Procedures for Providers , [ ) ] and Division 11, [ Subchapter L of this chapter (relating to ] General Administration , [ ) ] of Subchapter A, Purchased Health Services [ the purchased health services chapter ]. Besides the claims information requirements established in §354.1001 , Claim Information Requirements, of this chapter [ title (relating to Claim Information Requirements) ], the following information is required for claims for vision care services:

(1) Name [ name ], address, and Medicaid provider identification number of the ordering provider, as appropriate ; [ . ]

(2) Description of lenses and frames provided;

(3) Provider's signature on the claim form of the physician or supplier, including degrees or credentials, verifying the diopter change required for the dispensing of replacement eyewear;

(4) Claims for eyewear with special features must be accompanied by a signed form by the recipient that acknowledges his selection of eyewear that is beyond the specifications for eyewear in §354.1017, Specifications for Eyewear. A signed patient certification satisfies this requirement for claims that are electronically submitted;

(5) If the claim is for replacement of prosthetic eyewear that was lost, stolen, or damaged beyond repair, the recipient must sign the claim form or, in the case of providers who electronically bill, a patient certification.

(6) If the claim is for vision care services provided to a Medicaid recipient residing in a skilled nursing facility or an intermediate care facility, the claim must indicate the name of the physician who ordered the services and the name of the facility where the recipient resides as the place of service.

§354.1023.Optometric Services Provider.

(a) Optometric services are defined as vision care services provided by a physician or optometrist. In addition to those services described in §354.1015 and §363.502 of this title (both relating to Benefits and Limitations), and subject to the specifications, conditions, limitations, and requirements established by the Texas Health and Human Services Commission (Commission) or its designee, diagnostic and treatment services provided by an optometrist or physician are covered by the Texas Medicaid [ Medical Assistance ] Program.

(b) To be covered, the evaluation , diagnostic, and treatment services shall be:

(1) Within [ within ] the optometrist's or physician's scope of practice, as defined by state law;

(2) Reasonable [ reasonable ] and medically necessary as determined by the Commission or its designee; and

(3) Provided [ provided ] to an eligible recipient by an optometrist or physician enrolled in the Texas Medicaid [ Medical Assistance ] Program at the time the service(s) are provided.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 18, 2005.

TRD-200502908

Steve Aragón

Chief Counsel

Texas Health and Human Services Commission

Earliest possible date of adoption: August 28, 2005

For further information, please call: (512) 424-6900


4. MEDICAID CHIROPRACTIC SERVICES

1 TAC §354.1052

The Health and Human Services Commission (HHSC) proposes an amendment to §354.1052, Authorized Chiropractic Services.

Background and Justification

The proposed amendment removes the language that limits the provision of services provided by a doctor of chiropractic to Medicaid recipients under the age of 21 years and eligible for the Early and Periodic Screening, Diagnostic, and Treatment program. Consistent with the amounts appropriated to the Texas Medicaid Program, the amendment is necessary to make the benefit available to adult Medicaid recipients.

Section-by-Section Summary

Rule 354.1052, Authorized Chiropractic Services, details who may deliver chiropractic services and receive reimbursement for those services through the medical assistance program. In addition, the rule describes the chiropractic service benefits reimbursed through Medicaid.

Fiscal Note

Tom Suehs, Deputy Commissioner for Financial Services, has determined that during the first five years that the proposed rule is in effect there will be cost to the state as follows: The estimated fiscal impact to general revenue in state fiscal years 2006-2007 is $0.4 million, $0.5 million in state fiscal years 2008-2009, and $0.6 million in state fiscal year 2010. The estimated all funds in state fiscal year 2006-2010 is $1.0 million, $1.1 million, $1.2 million, $1.4 million, and $1.5 million, respectively. The proposed rule would allow local or county providers to receive allowable Medicaid payments for the provision of eligible services to qualified Medicaid clients. Local governments will not incur additional costs.

Small and Micro-Business Impact Analysis

Mr. Suehs has also determined that there will be no effect on small businesses or micro-businesses to comply with the proposal, as they will not be required to alter their business practices as a result of this rule. There are no anticipated economic costs to persons who are required to comply with the proposed rule. There is no anticipated negative impact on local employment.

Public Benefit

David Balland, Associate Commissioner for Medicaid and CHIP, has determined that for each year of the first five years the section is in effect, the public will benefit from adoption of the amendment. The anticipated public benefit, as a result of enforcing the proposed rule, will be extending the benefit of chiropractic services to Medicaid recipients age 21 years and older.

Regulatory Analysis

HHSC has determined that this proposal is not a "major environmental rule," as defined by §2001.0225 of the Texas Government Code. "Major environmental rule" is defined to mean a rule the specific intent of which is to protect the environment or reduce risk to human health from environmental exposure and that may adversely affect, in a material way, the economy, a sector of the economy, productivity, competition, jobs, the environment or the public health and safety of a state or a sector of the state. This proposal is not specifically intended to protect the environment or reduce risks to human health from environmental exposure.

Takings Impact Assessment

HHSC has determined that this proposal does not restrict or limit an owner's right to his or her property that would otherwise exist in the absence of government action and therefore, does not constitute a taking under §2007.043, Government Code.

Public Comment

Written comments on the proposal may be submitted to Marianna Zolondek, Texas Health and Human Services Commission, Medicaid/CHIP Division, H-600, 11209 Metric Boulevard, Building H, Austin, Texas 78758, by fax to (512) 491-1953, within 30 days of publication of this proposal in the Texas Register .

Public Hearing

A public hearing is scheduled for August 4, 2005, at 1:00 p.m. at the Health and Human Services Commission, 4900 North Lamar Blvd., Room 1420, Austin, Texas 78751. Persons requiring further information, special assistance, or accommodations should contact Carmen Capetillo at (512) 491-1104

To comply with federal regulations, a copy of the proposal is being sent to each Department of Aging and Disability Services office where it will be available for public review upon request.

Statutory Authority

The amendment is proposed under the Texas Government Code, §531.033, which provides the Commissioner of HHSC with broad rulemaking authority; the Human Resources Code, §32.021; and, the Texas Government Code, §531.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas.

The proposed amendment affects the Human Resources Code, Chapter 32 and the Texas Government Code, Chapter 531. No other statutes, articles, or codes are affected by this proposal.

§354.1052.Authorized Chiropractic Services.

(a) Chiropractic services include those services provided by a doctor of chiropractic and which are within the scope of practice of his profession as defined by state law. Benefits are limited to services which consist of necessary treatment or correction by means of manual manipulation of the spine, by use of hands only, to correct a subluxation to the same extent that such benefits are provided under Part B of Medicare. Benefits are available under this section only for services which are provided during the first 12 visits to any one eligible recipient by a doctor of chiropractic during any one benefit period. Benefit period for purposes of this section means a 12 consecutive month period which begins with the month of the first treatment.

(b) Coverage does not extend to the diagnostic, therapeutic services, or adjunctive therapies furnished by a chiropractor or by others under his or her orders or direction. This exclusion applies to the x-ray taken for the purpose of determining the existence of a subluxation of the spine. Additionally, braces or supports, even though ordered by an MD or DO and supplied by a chiropractor, are not reimbursable items.

[(c) Chiropractor services are limited to Medicaid recipients eligible for the Early and Periodic Screening, Diagnosis, and Treatment program under 25 T.A.C. Chapter 33.]

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 18, 2005.

TRD-200502909

Steve Aragón

Chief Counsel

Texas Health and Human Services Commission

Earliest possible date of adoption: August 28, 2005

For further information, please call: (512) 424-6900


8. PODIATRY SERVICES

1 TAC §354.1102

The Health and Human Services Commission (HHSC) proposes an amendment to §354.1102, Authorized Podiatry Services.

Background and Justification

The proposed amendment removes the language that limits the provision of services provided by a physician or surgeon specializing in podiatric medicine to Medicaid recipients under the age of 21 years and eligible for the Early and Periodic Screening, Diagnostic, and Treatment program. Consistent with the amounts appropriated to the Texas Medicaid Program, the amendment is necessary to make podiatry services available to adult Medicaid recipients when the service is provided by a podiatrist.

Section-by-Section Summary

Rule 354.1102, Authorized Podiatric Services, details who may deliver podiatry services and receive reimbursement for those services through the medical assistance program. In addition, the rule describes the podiatry service benefits reimbursed through Medicaid.

Fiscal Note

Tom Suehs, Deputy Commissioner for Financial Services, has determined that during the first five years that the proposed rule is in effect there will be cost to the state as follows: The estimated fiscal impact to general revenue in state fiscal year 2006-2010 is $2.0 million, $2.2 million, $2.4 million, $2.6 million, and $2.9 million, respectively. The estimated all funds in state fiscal year 2006-2010 is $5.1 million, $5.7 million, $6.2 million, $6.9 million, and $7.6 million, respectively. The proposed rule would allow local or county providers to receive allowable Medicaid payments for the provision of eligible services to qualified Medicaid clients. The proposed rule will not result in any fiscal implications for local health and human service agencies. Local governments will not incur additional costs.

Small and Micro-Business Impact Analysis

Mr. Suehs has also determined that there will be no effect on small businesses or micro-businesses to comply with the proposal, as they will not be required to alter their business practices as a result of this rule. There are no anticipated economic costs to persons who are required to comply with the proposed rule. There is no anticipated negative impact on local employment.

Public Benefit

David Balland, Associate Commissioner for Medicaid and CHIP, has determined that for each year of the first five years the section is in effect, the public will benefit from adoption of the amendment. The anticipated public benefit, as a result of enforcing the proposed rule, will be extending the benefit of podiatry services to Medicaid recipients over the age of 21 years.

Regulatory Analysis

HHSC has determined that this proposal is not a "major environmental rule," as defined by §2001.0225 of the Texas Government Code. "Major environmental rule" is defined to mean a rule the specific intent of which is to protect the environment or reduce risk to human health from environmental exposure and that may adversely affect, in a material way, the economy, a sector of the economy, productivity, competition, jobs, the environment or the public health and safety of a state or a sector of the state. This proposal is not specifically intended to protect the environment or reduce risks to human health from environmental exposure.

Takings Impact Assessment

HHSC has determined that this proposal does not restrict or limit an owner's right to his or her property that would otherwise exist in the absence of government action and therefore, does not constitute a taking under §2007.043, Government Code.

Public Comment

Written comments on the proposal may be submitted to Marianna Zolondek, Texas Health and Human Services Commission, Medicaid/CHIP Division, H-600, 11209 Metric Boulevard, Building H, Austin, Texas 78758, by fax to (512) 491-1953, within 30 days of publication of this proposal in the Texas Register .

Public Hearing

A public hearing is scheduled for August 4, 2005, at 1:00 p.m. at the Health and Human Services Commission, 4900 North Lamar Blvd., Room 1420, Austin, Texas 78751. Persons requiring further information, special assistance, or accommodations should contact Carmen Capetillo at (512) 491-1104.

To comply with federal regulations, a copy of the proposal is being sent to each Texas Department of Aging and Disability Services (DADS) office where it will be available for public review upon request.

Statutory Authority

The amendment is proposed under the Texas Government Code, §531.033, which provides the Commissioner of HHSC with broad rulemaking authority; the Human Resources Code, §32.021; and, the Texas Government Code, §531.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas.

The proposed amendment affects the Human Resources Code, Chapter 32 and the Texas Government Code, Chapter 531. No other statutes, articles, or codes are affected by this proposal.

§354.1102.Authorized Podiatry Services.

[ (a) ] The term "podiatry services" includes those services provided by or under the personal supervision of a doctor of podiatry which are within the scope of practice of his profession as defined by state law and for which benefits are or would have been provided under Medicare had the recipient been eligible for Medicare.

[(b) Reimbursement for Podiatry services are limited to Medicaid recipients eligible for the Early and Periodic Screening, Diagnosis, and Treatment program under 25 TAC Chapter 33.]

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 18, 2005.

TRD-200502910

Steve Aragón

Chief Counsel

Texas Health and Human Services Commission

Earliest possible date of adoption: August 28, 2005

For further information, please call: (512) 424-6900


15. HEARING AID SERVICES

1 TAC §§354.1231, 354.1233, 354.1235

The Health and Human Services Commission (HHSC) proposes amendments to Hearing Aid Services, specifically, §354.1231, Benefits and Limitations; §354.1233, Requirements for Hearing Aid Services, and §354.1235, Requirements for Provider Participation.

Background and Justification

The proposed amendments to §354.1231, Benefits and Limitations, §354.1233, Requirements for Hearing Aid Services, and §354.1235, Requirements for Provider Participation, revise the language for the hearing aid services available to Medicaid recipients age 21 years and older. Consistent with the amounts appropriated to the Texas Medicaid program, the amendments are necessary to expand hearing aid benefits available to adult Medicaid recipients.

Section-by-Section Summary

Rule 354.1231, Benefits and Limitations, describes the benefits and limitations for hearing aid services. The amendments to the rule add language to describe the expanded hearing aid benefits available to Medicaid recipients age 21 years and older. The rule revisions include dispensing and fitting of hearing aids, a description of the benefits and limitations with regard to hearing aid services, and criteria for the service.

Rule 354.1233, Requirements for Hearing Aid Services, outlines the requirements for hearing aid services. The rule defines who will be reimbursed for delivering hearing aid services and lists criteria for hearing aid services. The rule revisions include adding language to define the criteria for hearing evaluation, hearing aids, warranty, packaging, and post-fitting and hearing aid follow up visits.

The requirements for hearing aid service providers are detailed in §354.1235, Requirements for Provider Participation. The rule was amended to include hearing aid fitters and dispensers and related services. In addition, new language was added listing the criteria for participation in the Texas Medicaid program for hearing aid fitters and dispensers.

Fiscal Note

Tom Suehs, Deputy Commissioner for Financial Services, has determined that during the first five years that the proposed rules are in effect there will be cost to the state as follows: The estimated fiscal impact to general revenue in state fiscal year 2006-2010 is $0.6 million, $0.6 million, $0.7 million, $0.8 million, and $0.8 million, respectively. The estimated all funds fiscal impact in state fiscal year 2006-2010 is $1.5 million, $1.6 million, $1.8 million, $2.0 million, and $2.2 million, respectively. The proposed rules would allow local or county providers to receive allowable Medicaid payments for the provision of eligible services to qualified Medicaid clients. The proposed rules will not result in any fiscal implications for local health and human service agencies. Local governments will not incur additional costs.

Small and Micro-Business Impact Analysis

Mr. Suehs has also determined that there will be no effect on small businesses or micro-businesses to comply with the proposal, as they will not be required to alter their business practices as a result of this rule. There are no anticipated economic costs to persons who are required to comply with the proposed rules. There is no anticipated negative impact on local employment.

Public Benefit

David Balland, Associate Commissioner for Medicaid and CHIP, has determined that for each year of the first five years the section is in effect, the public will benefit from adoption of the amendment. The anticipated public benefit, as a result of enforcing the proposed rules, will be extending the benefit of hearing aid services to Medicaid recipients age 21 years and older.

Regulatory Analysis

HHSC has determined that this proposal is not a "major environmental rule," as defined by §2001.0225 of the Texas Government Code. "Major environmental rule" is defined to mean a rule the specific intent of which is to protect the environment or reduce risk to human health from environmental exposure and that may adversely affect, in a material way, the economy, a sector of the economy, productivity, competition, jobs, the environment or the public health and safety of a state or a sector of the state. This proposal is not specifically intended to protect the environment or reduce risks to human health from environmental exposure.

Takings Impact Assessment

HHSC has determined that this proposal does not restrict or limit an owner's right to his or her property that would otherwise exist in the absence of government action and therefore, does not constitute a taking under §2007.043, Government Code.

Public Comment

Written comments on the proposal may be submitted to Marianna Zolondek, Texas Health and Human Services Commission, Medicaid/CHIP Division, H-600, 11209 Metric Boulevard, Building H, Austin, Texas 78758, Austin, Texas 78756, by fax to (512) 491-1953, within 30 days of publication of this proposal in the Texas Register .

Public Hearing

A public hearing is scheduled for August 4, 2005, at 1:00 p.m. at the Health and Human Services Commission, 4900 North Lamar Blvd., Room 1420, Austin, Texas 78751. Persons requiring further information, special assistance, or accommodations should contact Carmen Capetillo at (512) 491-1104.

To comply with federal regulations, a copy of the proposal is being sent to each Department of Aging and Disability Services office where it will be available for public review upon request.

Statutory Authority

The amendments are proposed under the Texas Government Code, §531.033, which provides the Commissioner of HHSC with broad rulemaking authority; the Human Resources Code, §32.021; and, the Texas Government Code, §531.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas.

The proposed amendments affect the Human Resources Code, Chapter 32 and the Texas Government Code, Chapter 531. No other statutes, articles, or codes are affected by this proposal.

§354.1231.Benefits and Limitations.

(a) Benefits. Reimbursement for hearing aid services available through the Texas Medical Assistance (Medicaid) Program shall be provided in accordance with federal regulations found at 42 CFR Subchapter C, Medical Assistance Programs[ ; state-legislated appropriations; ] and the provisions and procedures found elsewhere in this chapter as cited at §354.1233 , [ of this title (relating to ] Requirements for Hearing Aid Services[ ) ]. The following hearing aid services shall be reimbursed, through the Texas Medicaid Program:

(1) Physician [ physician ] examination to determine the medical necessity for a hearing aid;

(2) Hearing [ hearing ] aid evaluations, including home visit hearing evaluations;

(3) Hearing aid;

(4) Initial fitting, dispensing, and post-fitting check of the hearing aid; and

(5) First and second revisits to assess the recipient's adaptation to the hearing aid and the functioning of the instrument.

(b) Limitations and exclusions. Hearing aid providers , audiologists, and examining physicians must comply with the following conditions and limitations established by the department or its designee.

(1) Hearing aid services are available to persons who are 21 years of age and older and eligible for Medicaid services.

(2) An individual using a hearing aid before becoming eligible for Medicaid benefits may have a hearing evaluation conducted by an approved hearing aid services provider after becoming eligible for Medicaid. Medicaid reimbursement for a new hearing aid shall be denied if the provider concludes, based upon the evaluation findings, that the recipient's present hearing aid adequately compensates for the degree of hearing loss.

(3) Providers may not submit a hearing evaluation claim to the Commission or its designee unless the Medicaid recipient meets the eligibility criteria in §354.1233 , [ of this title (relating to ] Requirements for Hearing Aid Services[ ) ].

(4) The Texas Medicaid program [ Commission or its designee ] shall not pay for the replacement of batteries or cords.

(5) Recipients may receive home visit hearing evaluations and hearing aid fittings only on the written recommendation of a physician.

(6) Recipients are limited to one hearing aid every six years (72 months) from the dispensing month of the present instrument.

(7) Binaural fittings are not reimbursed except for legally blind, hearing-impaired recipients who provide documentation that they do not have any other available resources.

(8) Hearing aid providers shall dispense United States manufactured hearing aids if the purchase price and quality are comparable to those of foreign manufacturers.

(9) Hearing aid services do not include auditory training, speech, reading, or other types of habilitative or rehabilitative services.

(10) Hearing aids are limited to eligible recipients whose air conduction puretone average in the better ear is 45dB or greater.

§354.1233.Requirements for Hearing Aid Services.

(a) Hearing aid services. Providers of hearing aid services must comply with all applicable federal and state laws and regulations, recognized professional standards, and the provisions cited in Division 1, [ Subchapter A ] of this subchapter, [ chapter (relating to ] Medicaid Procedures for Providers[ ) ], and Division 11 [ Subchapter L ] of this subchapter, [ chapter (relating to ] General Administration[ ) ], in addition to the conditions, specifications, limitations established by the Texas Health and Human Services Commission (Commission) [ Texas Department of Health (department) ] or its designee, and applicable requirements of their licensing authority.

(1) Physicians. Physicians shall be reimbursed for all services covered by the Texas Medicaid Program: examinations and hearing evaluations.

(2) Audiologists. Audiologists shall be reimbursed for hearing evaluations.

(3) Hearing aid fitters and dispensers shall be reimbursed for the fitting and dispensing of a hearing aid.

(b) Hearing evaluations. Hearing evaluations must be recommended by a physician based upon examination of the recipient. Reimbursement for hearing evaluations will be made only to physicians or licensed audiologists. The recipient must have a medical necessity for a hearing aid as stated in §354.1231, Benefits and Limitations. The recipient must not have any medical contraindications to the ability to use or wear a hearing aid.

(1) A physician who recommends a hearing evaluation must be licensed to practice medicine in the state where and when the evaluation is conducted.

(2) The physician must indicate on the Physician Examination Report form if the recipient needs a hearing evaluation based on the examination of the recipient. Medicaid reimbursement for a hearing evaluation shall be based on the physician's recommendation that the hearing evaluation is medically necessary.

(3) Providers must administer hearing evaluations using appropriate procedures as specified within their scope of practice and recognized professional standards.

(4) Reimbursement for home visit hearing evaluations shall be made if the recipient's physician has documented that the recipient's medical condition prohibits traveling to the provider's place of business.

(5) Providers of hearing evaluations must have a report in the recipient's record. Providers must include in the report hearing evaluation test data.

(6) Hearing evaluations performed by fitters and dispensers are not reimbursable. If a fitter or dispenser performs a hearing evaluation on a recipient the recipient shall not be billed for the hearing evaluation.

(c) Hearing aids. Providers must offer each recipient eligible for a hearing aid a new instrument that meets the recipient's hearing need and that is within the allowable fee paid by the Texas Medicaid Program.

(1) Hearing aids above the maximum allowable fee. The Texas Medicaid Program reimburses only up to the maximum allowable fee for hearing aids as referenced in §355.8141, Reimbursement for Hearing Aid Services.

(2) Warranty. Providers must ensure that each hearing aid purchased through the Texas Medicaid Program is a new and current model that meets the performance specifications of the manufacturer and the hearing needs of the recipient. Providers must also ensure that each hearing aid is covered by a standard 12-month manufacturer's warranty, effective from the dispensing date.

(3) Required package. Providers must dispense each hearing aid purchased through the Texas Medicaid Program with all necessary tubing, cords, connectors, and a one-month supply of batteries. The instructions for care and use of the hearing aid must be included with the hearing aid package.

(4) Thirty-day trial period. Providers must allow each eligible recipient thirty days to determine if the recipient is satisfied with a hearing aid purchased through the Texas Medicaid Program. The trial period consists of thirty consecutive days from the dispensing date. Providers must inform recipients of the trial period and present the beginning and ending date of the trial period to the recipient in writing.

(A) During the trial period, providers may dispense additional hearing aids, as medically necessary, until the recipient is satisfied with the result of the hearing aid or the provider determines that the recipient cannot benefit from the dispensing of an additional hearing aid. A new trial period begins with the dispensing date of each hearing aid.

(B) Providers may charge a rental fee for hearing aids returned during the trial period.

(i) If a rental fee is charged, providers must assess the rental fee according to the rules and regulations established by the State Committee of Examiners in the Fitting and Dispensing of Hearing Instruments and the State Board of Examiners for Speech-Language Pathology and Audiology.

(ii) If there is no signed agreement between the recipient and the provider specifying a greater amount, the maximum rental fee for eligible Medicaid recipients shall be $2 per day. This fee shall not be a covered benefit of the Texas Medicaid Program. Recipients shall be responsible for paying any rental fee assessed them for instruments returned during the 30-day period. Providers must keep in the recipient's file the signed certification acknowledging responsibility to pay hearing aid rental fees.

(iii) Providers must comply with all procedures and directions of the Texas Medicaid Program regarding forms and certifications required during the 30-day trial period. Providers must allow thirty days to elapse from the hearing aid dispensing date before completing a "30-day trial period certification statement". The certification statement must be maintained by the provider in the recipient's file.

(5) Post-fitting checks. The fitter and dispenser must perform a post-fitting check of the hearing aid within five weeks of the initial fitting. The post-fitting check is part of the dispensing procedure and is not reimbursed separately.

(6) First revisit. The first revisit shall include a hearing aid check. Providers must make counseling available as needed within six months of the post-fitting check.

(7) Second revisit. The purpose of the second revisit is to make any necessary adjustments to the hearing aid. Provider must conduct a second revisit as needed.

§354.1235.Requirements for Provider Participation.

(a) Provider enrollment. Each physician , [ or ] audiologist , or fitter and dispenser of hearing aids claiming reimbursement for hearing aid services provided as a Title XIX benefit to an eligible Medicaid recipient must be enrolled in the Texas Medicaid Program.

(1) To be eligible for reimbursement of Title XIX benefits for hearing aid services covered by the Texas Medicaid Program, each provider of medical [ Medical ] care and services must enter into a written agreement with the department.

(2) Participating providers must comply with all federal and state laws and regulations governing the Texas Medicaid Program. Providers must also comply with the provisions, conditions, certifications, and limitations as described in this subchapter.

(b) Provider licensure and certification. To be eligible for participation as a provider of hearing aid services under the Texas Medicaid Program, physicians , [ and ] audiologists, and fitters and dispensers must meet applicable federal and state licensing and[ /or ] certification laws and rules for the services they provide. For [ The following requirements shall be applicable to ] Medicaid providers of hearing aid services practicing in the State of Texas , these include :

(1) Physicians (MD or DO) must be currently licensed to practice medicine by the State Board of Medical Examiners.

(2) Audiologists must be currently licensed by the State Board of Examiners for Speech-Language Pathology and Audiology and be certified by the American Speech-Language-Hearing Association (ASHA) or meet ASHA equivalency requirements.

(3) Fitters and dispensers must be currently licensed by the State Committee of Examiners in the Fitting and Dispensing of Hearing Instruments.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 18, 2005.

TRD-200502911

Steve Aragón

Chief Counsel

Texas Health and Human Services Commission

Earliest possible date of adoption: August 28, 2005

For further information, please call: (512) 424-6900


Chapter 358. MEDICAID ELIGIBILITY

The Texas Health and Human Services Commission (HHSC) proposes to amend §358.105(5), which describes individuals who are eligible under Type Program 51, as well as the program references in §§358.200(d), 358.210(a)(4), and 358.465(c). In addition, the proposal deletes or updates obsolete references, such as changing "department" to "commission."

The HHSC proposes to amend the rules relating to Type Program 51 due to no funds having been appropriated to the program beyond the current biennium, and because those clients affected will be assisted to employ an option available under federal law to retain Medicaid eligibility without interruption.

Under Type Program 51, Medicaid eligible individuals whose income exceeds the HHSC's Title XIX institutional income limit since July 1, 1979, because of a cost-of-living increase in pension or retirement benefits, continue to be eligible for medical benefits. This is because the applicable cost-of-living increases are excluded from countable income. This program has been funded with 100% state funds under a Rider to legislative appropriations that the 79th Texas Legislature did not continue.

Texas residents who require nursing home care and who have monthly income above the income cap but below the private pay cost of the care may have insufficient funds to pay for the needed care. To address this problem federally, Congress in 1993 amended section 1917 of the Social Security Act to provide for an income diversion trust, called a "Qualified Income Trust" or "QIT" (See 42 USC §1396p(d)(4)(B)). The proper use of a QIT allows a person to legally divert the person's income into a trust, after which the income is not counted for purposes of the Medicaid eligibility income cap. Those individuals affected by the repeal of the Type Program 51 rules may retain eligibility for medical assistance without interruption by establishing a QIT, and HHSC is coordinating assistance for these clients towards helping to ensure that each affected client establishes a QIT before Type Program 51 ends.

Tracy Henderson, Chief Financial Officer, has determined that for the first five-year period the proposed amendments are in effect, there are fiscal implications for state government as a result of enforcing or administering the amended sections. The effect on state government for the first five-year period is an estimated reduction in cost of approximately $481,000 per year. HHSC has not found that there would be any fiscal implications for local government as a result of enforcing or administering the amended sections. There will be no effect on small or micro businesses.

Anne Heiligenstein, Deputy Executive Commissioner for Social Services, has determined that for each year of the first five years the amendments are in effect, the public benefit anticipated as a result of enforcing the amended sections is continued Medicaid eligibility under another program for those clients affected, but with federal matching funds to assist the state in paying the benefits of those clients affected.

Questions about the content of this proposal may be directed to John Stockton at (512) 206-4764 with the Long Term Care Medicaid Policy section of the HHSC Office of Family Services. Written comments on the proposal may be submitted to John Stockton, LTC ME Policy, Mail Code 2090, P.O. Box 12668, Austin, Texas 78711-2668, within 30 days of publication in the Texas Register .

Under Government Code, §2007.003(b), HHSC has determined that Chapter 2007 of the Government Code does not apply to these rules. The changes the proposed amendment makes does not implicate a recognized interest in private real property. Accordingly, HHSC is not required to complete a takings impact assessment.

Subchapter A. GENERAL INFORMATION

1 TAC §358.105

The amendments are proposed under the Texas Government Code, §531.033, which provides the Commissioner of HHSC with broad rulemaking authority; the Human Resources Code, §32.021 and the Texas Government Code, §531.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas.

No other statutes, articles or codes are affected by the amendments.

§358.105.Description of Eligible Clients.

The Texas Medical Assistance Program provides, under Title XIX (Medicaid) of the Social Security Act, certain benefits to all individuals who meet the commission's [ department's ] definition of eligible recipients. Eligible recipients are:

(1) - (2) (No change.)

(3) individuals who are receiving supplemental security income (SSI) cash benefits under Title XVI of the Social Security Act. The Social Administration (SSA) establishes initial and continuing eligibility by using SSI eligibility criteria. These individuals are eligible for Medicaid benefits as long as they are eligible to receive SSI cash benefits. SSA notifies the commission [ department ] when an individual is added to the SSI eligibility rolls, and the commission [ department ] sends the recipient notification of Medicaid eligibility, identification cards, and an explanation of Title XIX benefits;

(4) individuals who live in a Title XIX-approved long-term care medical facility and who would be eligible for SSI cash benefits if they were living outside the facility except that their incomes exceed the SSI payment standard but are less than a special income limit established by the commission [ department ]. An individual must live in one or more institutions throughout at least 30 consecutive calendar days to be eligible under the special income limit:

(A) - (C) (No change.)

[(5) individuals who are eligible for vendor payments in Title XIX-approved long-term care facilities and whose incomes exceed the special income limit because of a cost-of-living increase in any pension or retirement benefits. These individuals continue to be eligible for Title XIX coverage under Type Program 51:]

[(A) to maintain eligibility under this program, these individuals must continue to live in a Title XIX medical facility, to require long-term care, and to meet all SSI eligibility standards except for income;]

[(B) countable income, excluding the amount of the applicable pension or retirement benefit increase(s), must be less than the special income limit established by the department;]

[(C) in redetermining eligibility, the department excludes all future cost-of-living increases in any pension or retirement benefits as long as an individual remains eligible under Type Program 51;]

(5) [ (6) ] individuals in a Title XIX-approved medical facility for whom vendor payments were made under Title XIX for the month of December 1973. These individuals remain eligible for Title XIX benefits under Type Program 02, subsequent to January 1, 1974, as long as they:

(A) remain in the facility continuously, except for brief home visits not to exceed three days;

(B) continue to meet the commission's [ department's ] December 1973 eligibility standards;

(C) continue to need care as determined under utilization review plans and other professional audit procedures applicable under the Title XIX program. If the individual leaves the Title XIX medical facility to enter a Title XIX-approved hospital, and upon release from the hospital re-enters a Title XIX facility, he is considered to have remained in a Title XIX facility on a continuous basis. If upon release, however, he enters a living arrangement other than a Title XIX facility, his Medicaid eligibility ends;

(6) [ (7) ] individuals who were receiving both public assistance and Social Security benefits in August 1972. These individuals continue to be eligible for Title XIX coverage under Type Program 03. They must meet SSI eligibility criteria in the current month, with the exclusion of the amount of the October 1972 20% increase. Subsequent increases in Social Security benefits, however, are not exempt for this group;

(7) [ (8) ] individuals who were denied SSI benefits for any reason since April 1977. These individuals may be eligible for continued Title XIX coverage under Type Program 03, if they meet all current SSI eligibility criteria except for any Social Security cost-of-living increases received since they last received both SSI and Social Security benefits in the same month. The earliest cost-of-living increase that can be excluded under Type Program 03 is the increase received in July 1977;

(8) [ (9) ] individuals who are covered under Rider 49 provisions, and who were receiving Level II intermediate care in a Title XIX nursing facility on March 1, 1980. These individuals continue to be eligible for Title XIX medical benefits upon discharge from the facility, if they continue to meet:

(A) the categorical and financing eligibility criteria last used to determine eligibility in the nursing facility; and

(B) the criteria for Level II intermediate care as determined by the state [ long-term care units of the Texas Department of Health (TDH) ]. This eligibility category is also available to individuals who were Medicaid eligible and receiving Level III intermediate care or skilled nursing care in a Title XIX nursing facility on March 1, 1980, and who are subsequently determined to meet Level II intermediate care. Commission [ Department ] staff determine continued eligibility using the criteria for Type Programs 02, 03, or 14, [ or 51, ] depending upon which criteria applied when the recipient last lived in a Title XIX nursing facility;

(9) [ (10) ] individuals who were denied SSI benefits because of an increase in or receipt of RSDI disabled children's benefits. These individuals may continue to be eligible for Medicaid if they:

(A) are at least 18;

(B) become disabled before they are 22;

(C) are denied SSI benefits because of entitlement to or an increase in RSDI disabled children's benefits received on or after July 1, 1987, and any subsequent increase; and

(D) meet current SSI criteria, excluding the children's benefit specified in this paragraph;

(10) [ (11) ] disabled individuals who were denied SSI benefits because of receipt of Social Security early aged widow's or widower's benefits may continue to be eligible for Medicaid until they are eligible for Medicare. Medicaid benefits cannot begin before July 1, 1988, regardless of when an individual became eligible for or was denied SSI. To be eligible, an individual must:

(A) be at least 60; and

(B) continue to meet current SSI eligibility criteria if the early aged widow's or widower's benefit is excluded;

(11) [ (12) ] individuals who are aliens living illegally in the United States (as mandated by the Omnibus Reconciliation Act of 1986 and the Immigration Reform Control Act of 1986). The Medicaid coverage is limited to emergency medical conditions [ (as defined by the National Heritage Insurance Corporation) ], and aliens are required to meet all of SSI criteria;

(12) [ (13) ] individuals who apply for AFDC, SSI, or medical assistance only (MAO) are eligible for Medicaid coverage of unpaid medical bills during the three months before application. When a bona fide agent requests application services, this provision also covers deceased individuals;

(13) [ (14) ] individuals who are non-Medicaid eligible but may receive Title XIX primary home care services. Community Attendant [ Waiver 5 ] eligibility does not entitle the client to any other Title XIX services;

(14) [ (15) ] children who are medically handicapped and are eligible to receive waiver services of a licensed nurse and other [ HCFA- ]approved home and community-based Medicaid services;

(15) [ (16) ] individuals who are enrolled in Medicare Part A; have income below established poverty levels; have resources no more than twice the limit for the SSI program. These individuals may be eligible to be qualified Medicare beneficiaries (QMBs). QMB clients do not receive regular Medicare benefits;

(16) [ (17) ] children who were receiving SSI benefits as of August 22, 1996, and were subsequently denied because of the change in disability criteria required by Public Law 104-193. This coverage is mandated by Public Law 105-33, the Balanced Budget Act of 1997, effective July 1, 1997.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 15, 2005.

TRD-200502891

Steve Aragón

Chief Counsel

Texas Health and Human Services Commission

Earliest possible date of adoption: August 28, 2005

For further information, please call: (512) 424-6900


Subchapter B. MEDICARE AND THIRD-PARTY RESOURCES

1 TAC §358.200, §358.210

The amendments are proposed under the Texas Government Code, §531.033, which provides the Commissioner of HHSC with broad rulemaking authority; the Human Resources Code, §32.021 and the Texas Government Code, §531.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas.

No other statutes, articles or codes are affected by the amendments.

§358.200.Medicare Benefits.

(a) - (c) (No change.)

(d) If clients in Type Programs 02, 14, [ and 51 ] and Rider 49 are not eligible for qualified Medicare beneficiary (QMB) benefits, neither are they eligible for buy-in.

§358.210.Time Frames for Buy-in Enrollment.

(a) Clients who have Medicare Part B coverage at the time they are certified for Medicaid are enrolled as follows:

(1) - (3) (No change.)

(4) Clients who are denied in error and are recertified have continuous enrollment for buy-in. This paragraph is true except for those clients in Type Programs 02, 14, [ and 51 ] and Rider 49 who are not eligible for QMB benefits.

(5) (No change.)

(b) - (c) (No change.)

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 15, 2005.

TRD-200502892

Steve Aragón

Chief Counsel

Texas Health and Human Services Commission

Earliest possible date of adoption: August 28, 2005

For further information, please call: (512) 424-6900


Subchapter E. INCOME

1 TAC §358.465

The amendments are proposed under the Texas Government Code, §531.033, which provides the Commissioner of HHSC with broad rulemaking authority; the Human Resources Code, §32.021 and the Texas Government Code, §531.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas.

No other statutes, articles or codes are affected by the amendments.

§358.465.Income Exclusions.

(a) General exclusion. For each month, the first $20 of unearned or earned income is excluded. This exclusion is applied first to unearned income, then to earned income if the unearned income is less than $20. If no unearned income exists, the entire $20 exclusion is applied to the earned income. Exceptions are as follows.

(1) - (2) (No change.)

(3) The $20 general exclusion does not apply to Type Program 14 and community attendant [ 1929(b) ] cases.

(b) Earned income exclusion. After applying the $20 general exclusion, the commission [ department ] excludes $65 of the remaining earned income plus one-half of the remaining earnings. In the case of an eligible couple, the commission [ department ] allows only one earned income exclusion for the couple's combined earned income. The earned income exclusion does not apply to Type Program 14 cases.

[(c) Income exclusion for Type Program 51 recipients. For clients meeting Type Program 51 criteria, the department excludes the amount of the cost-of-living increase that resulted in denial of Type Program 14 eligibility. After Type Program 51 eligibility is established, the department excludes all future cost-of-living increases in pension or retirement benefits.]

(c) [ (d) ] Income exclusion for Type Program 03 clients. For clients who qualify for Type Program 03 and who received a 20% Social Security cost-of-living increase in October 1972, the commission [ department ] excludes the amount of that increase in determining the client's eligibility. For clients who qualify for Type Program 03 because of an SSI denial after April 1977, the commission [ department ] excludes Social Security cost-of-living increases received since the client last received both SSI and Social Security benefits in the same month.

(d) [ (e) ] VA aid-and-attendance exclusion. The following requirements apply:

(1) The commission [ department ] excludes aid-and-attendance allowances, housebound allowances, and VA reimbursement for unusual medical expenses in the income eligibility determination and applied income calculation because they represent medical expenses paid by a third party.

(2) Clients who have changed to the 1979 pension plan or who initially obtain entitlement to a VA pension after January 1, 1979, must apply for aid-and-attendance or other potentially available benefits as a condition of eligibility.

(e) [ (f) ] Exclusion for work expenses for the blind. In addition to the earned income exclusion, a blind client's earned income is reduced by the amount of expenses that he can reasonably attribute to the earnings of the income.

(f) [ (g) ] Housebound allowances. The commission [ department ] excludes VA housebound allowances in the eligibility determination and applied income processes because they represent medical expenses paid by a third party. Veterans and widow(ers) who do not qualify for regular aid and attendance may qualify for a housebound allowance. Housebound allowances are usually received only by an individual living in the community.

(g) [ (h) ] Reduced income. Earned or unearned income not excluded from consideration by the previous exclusions may be reduced to the extent that it is needed to fulfill a blind or disabled client's approved plan for attaining self-support.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on July 15, 2005.

TRD-200502893

Steve Aragón

Chief Counsel

Texas Health and Human Services Commission

Earliest possible date of adoption: August 28, 2005

For further information, please call: (512) 424-6900