13 TAC §3.9
The Texas State Library and Archives Commission proposes
to amend §3.9, regarding State Publications Depository Program, Publication
Reporting Form. These proposed revisions bring the rules in alignment with
the reporting required to take advantage of current technology.
Beverley Shirley, Library Resource Sharing Division Director, has determined
that for the first five years the section is in effect there will be no fiscal
implications for state or local government as a result of enforcing or administering
the amendments.
Ms. Shirley also has determined that for each of the first five years the
section is in effect the public benefits anticipated as a result of enforcing
the section will be to improve the efficiency of the State Publications Depository
Program, and to protect the interests of the state as required under law.
There are no cost implications to either small businesses or persons required
to comply with the amendments.
Comments on the amendments may be submitted to Beverley Shirley, Director,
Library Resource Sharing Division, Texas State Library and Archives Commission,
Box 12927, Austin, Texas 78711.
The amendments are proposed under Government Code §441.102,
which authorizes the commission to establish a system to allow electronic
access to state publications in an electronic format.
The amendments affect Government Code, §§441.101 - 441.106.
§3.9.Publication Reporting Form.
(a)
Each state agency must submit a publication reporting form
that describes state publications as they become available.
(b)
State publications submitted in formats other than those
made available from an Internet connection must be listed on a paper form
that is enclosed with each shipment.
(c)
Each state publication made available by Internet connection
must
include descriptive information in
[
be reported on an
electronic form within five working days
]:
(1)
a Title tag
[
of its initial availability
by the Internet connection
];
(2)
a Description or DC.Description meta tag which includes
a narrative description of the publication;
[
and as changes are
made which alter its:
]
[(A)
Uniform Resource Locator;]
[(B)
title;]
[(C)
scope; or]
[(D)
accessibility by new use constraints
and technical prerequisites.]
(3)
a Keyword or DC.Subject.Keyword meta tag which includes
selected terms from within the publication;
[
Agencies unable to
access the electronic reporting form for state publications made available
on-line may request special authorization to submit a paper form.
]
(4)
a Subject or DC.Subject meta tag which
includes terms from the TRAIL subject list;
(5)
a Type or DC.Type meta tag which includes
terms from the TRAIL publication type list. This tag may be omitted if the
appropriate type for the publication is "Web documents--Undefined."
(d)
State agencies are advised to review the
rules in 1 TAC §206.5 (relating to Linking and Indexing State Web Sites).
This agency hereby certifies that the proposal has been reviewed
by legal counsel and found to be within the agency's legal authority to adopt.
Filed with the Office of
the Secretary of State on April 3, 2003.
TRD-200302198
Edward Seidenberg
Assistant State Librarian
Texas State Library and Archives Commission
Earliest possible date of adoption: May 18, 2003
For further information, please call: (512) 463-5459