Texas Register
.
The new section is proposed under the Texas Education Code (TEC), §42.006,
which authorizes the commissioner of education, in reviewing and revising
the Public Education Information Management System (PEIMS), to develop rules
to ensure that the PEIMS meets the requirements specified in TEC, §42.006(c)(1)-(3).
The new section implements the Texas Education Code, §42.006.
§61.1025.Public Education Information Management System (PEIMS) Data Standards.
(a)
Standards. The Public Education Information Management
System (PEIMS) data standards, established by the commissioner of education
under Texas Education Code (TEC), §42.006, shall be used by school districts
and charter schools to submit information required for the legislature and
the Texas Education Agency (TEA) to perform their legally authorized functions.
The PEIMS data standards shall be annually published in an official TEA publication.
This publication shall be widely disseminated and include:
(1)
a description of the PEIMS data reporting requirements;
(2)
descriptions of data elements and the codes used to report
them;
(3)
detailed responsibilities of school districts, education
service centers, and the TEA in connection with the data submission process,
including each deadline for submission and resubmission; and
(4)
descriptions of the data submission requirements, including
submission record layout specifications and data edit specifications.
(b)
Review process. The Policy Committee on Public Education
Information (PCPEI) is a commissioner's policy advisory group that provides
an oversight role for addressing policy issues related to PEIMS data collection.
PCPEI membership is composed of representatives of school districts, education
service centers, state government, and educational associations. The Information
Task Force (ITF), a subcommittee of PCPEI consisting of technical experts,
representatives from user groups, and TEA staff, provides timely and impartial
review of requested changes or addition to PEIMS. The procedure for adding,
deleting, or modifying data elements described in paragraphs (1)-(5) of this
subsection provides consistency in updates to the PEIMS data standards. The
commissioner may approve changes to the PEIMS data standards outside this
process if necessary to expedite implementation of data collection.
(1)
Prepare proposal. A written proposal is prepared to add,
delete, or modify a PEIMS data element. The proposal provides justification
for the data collection, determination of data availability, and definitions
of critical attributes and required analyses of requested data elements.
(2)
Conduct research. Survey a sampling of districts to update
and refine cost estimates, assess district burden, and determine any benefits
from a pilot of the data collection.
(3)
Solicit feedback. The ITF and other appropriate agency
committees review proposals and make formal, written recommendations to the
PCPEI. The PCPEI reviews proposals and committee recommendations and makes
recommendations to the commissioner for approval, modification, or rejection
of the proposed changes.
(4)
Collect data. The PEIMS data standards and edit software
made available to districts online are updated annually, implementing changes
to data submissions requirements.
(5)
Reevaluate data requirements. All PEIMS data elements are
reviewed by ITF and PCPEI on a three-year cycle as part of an ongoing sunset
process. The sunset process is designed to ensure that the PEIMS data standards
meet the requirements specified in TEC, §42.006(c)(1)-(3).
This agency hereby certifies that the proposal has been
reviewed by legal counsel and found to be within the agency's legal authority
to adopt.
Filed with the Office of
the Secretary of State, on March 12, 2001.
TRD-200101449
Criss Cloudt
Associate Commissioner, Accountability Reporting and Research
Texas Education Agency
Earliest possible date of adoption: April 22, 2001
For further information, please call: (512) 463-9701