TITLE health-services

Part I. Texas Department of Health

Chapter 31. Nutrition Services

25 TAC §31.2, §31.3

The Texas Department of Health (department) proposes amendments to §31.2 and §31.3 concerning the Farmers' Market Coupon Demonstration Project (FMCDP) and the Register of Mother-Friendly Businesses.

The General Appropriations Act, House Bill 1, Article IX, Rider 167, passed by the 75th Legislature, requires that each state agency review and consider for readoption each rule adopted by that agency pursuant to the Government Code, Chapter 2001. The sections have been reviewed and the department has determined that reasons for readopting the sections continue to exist.

The FMCDP supplements the Special Supplemental Food Program for Women, Infants, and Children (WIC) by making fresh fruits and vegetables purchased from authorized farmers' markets in Texas available to WIC clients. Section 31.2 is being amended to rename the program because this activity by the department is no longer a demonstration project. Each year the department updates the state plan of operations for the Farmers' Market Nutrition Program for review and approval by the United States Department of Agriculture (USDA). The date of USDA approval is being added to §31.2(a), which may then be amended annually.

State law authorizes a woman to breast-feed her baby in any location in which the mother is authorized to be. Health and Safety Code, §165.003 states that businesses which support work-site breast-feeding may use the designation “A mother-friendly” in their promotional materials if their policies have been approved by the department. The Register of Mother-Friendly Businesses lists businesses whose policies have been approved and is available for public inspection. Section 31.3, Register of Mother-Friendly Businesses, is being amended to include current references to the division within the department which supports the program.

The department published a Notice of Intention to Review the chapter as required by Rider 167 in the Texas Register on February 12, 1999 (24 TexReg 1001). No comments were received by the department on these sections.

Jack Baum, D.D.S., Acting Associate Commissioner for Community Health and Resources Development, has determined that for each year of the first five years the sections are in effect, there will be no fiscal implications to state or local government as a result of enforcing or administering the sections as proposed.

Jack Baum has determined that for each year of the first five years the sections are in effect, the public benefits anticipated as a result of enforcing or administering the amendments will be clarification of and increased efficiency in enforcement of the sections. There will be no effect on small businesses. There is no anticipated economic cost to persons who are required to comply with the amendments as proposed. There is no anticipated impact on local employment.

Comments on the proposal may be submitted to Linda Brumble, Acting Director of the Client and Contract Division, Bureau of Nutrition Services, Texas Department of Health, 1100 West 49th Street, Austin, Texas, 78756, (512) 458-7444. Comments will be accepted for 30 days following publication of the proposal in the Texas Register .

The amendments are proposed under the Health and Safety Code, §12.001, which provides the board with the authority to adopt rules for the performance of every duty imposed by law on the board, the department, or the commissioner of health; the Texas Omnibus Hunger Act of 1985, Acts 1985, 69th Legislature, Chapter 150, Title II; Human Resources Code, Chapter 33; the Child Nutrition Act of 1966, 42 USC §1786, as amended; and 7 CFR Part 246.

The amendments affect Health and Safety Code, §165.003; and the General Appropriations Act, House Bill 1, Article IX, Rider 167, passed by the 75th Legislature.

§31.2.Farmers' Market Nutrition Program [ Coupon Demonstration Project ].

(a)

The department adopts by reference the state plan for operations for the Farmers' Market Nutrition Program [ Coupon Demonstration Project ] in Texas effective March 18, 1999 . The state plan is titled " Farmers' Market Nutrition Program State Plan of [ for Project ] Operations."

(b)

Copies of the state plan described in subsection (a) of this section are filed in the Bureau of Nutrition Services[ -Women, Infants, and Children (WIC) ], Texas Department of Health, 1100 West 49th Street, Austin, Texas 78756, and are available for public inspection during regular working hours.

§31.3.Register of Mother-Friendly Businesses.

(a)-(b)

(No change.)

(c)

Application for designation as a mother-friendly business. To apply for designation as a mother-friendly business, a business must:

(1)

complete a mother-friendly application. Applications are available from the [ Breast-feeding Promotion Section, ] Bureau of Nutrition Services (BNS), Texas Department of Health, 1100 West 49th Street, Austin, Texas 78756 and should be completed by the contact person for mother-friendly activities. Completed applications should be returned to the department's Breast-feeding Promotion Section; and

(2)

(No change.)

(d)

Maintaining designated status. A business designated as mother-friendly must:

(1)

(No change.)

(2)

keep the staff of the [ Breast-feeding Promotion Section ] Bureau of Nutrition Services informed of any changes in the company's mother-friendly policies. If its mother-friendly policies change, a business must submit an amended application; and

(3)

(No change.)

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on May 24, 1999.

TRD-9903021

Susan K. Steeg

General Counsel

Texas Department of Health

Earliest possible date of adoption: July 4, 1999

For further information, please call: (512) 458-7236


Chapter 61. Chronic Diseases

Subchapter A. Kidney Health Care Program

25 TAC §§61.1-61.9

The Texas Department of Health (department) proposes amendments to §§61.1-61.9 concerning kidney health care benefits. Amendments are required in order to facilitate the consolidation of Kidney Health Care's drug claims processing system with the Vendor Drug Program's drug claims processing system, as mandated by Rider 38 of the General Appropriations Act, 75th Legislative Session, 1997. Amendments are also required to facilitate the implementation of Kidney Health Care's new automated patient and provider enrollment and medical/transportation claims processing system and to clarify existing language.

Phil Walker, Chief, Bureau of Kidney Health Care, has determined that for the first five-year period the sections are in effect there will be fiscal implications as a result of enforcing or administering the sections. For the first year, the savings to Kidney Health Care would be $246,000. For each year of the next four years, the savings to Kidney Health Care would be approximately $246,000. There is no anticipated economic effect on local government.

Mr. Walker also has determined that for each year of the first five years the sections are in effect the public benefit anticipated as a result of enforcing the sections is an improvement in the delivery of services to both recipients and providers by reducing the processing time for eligibility determination and by reducing the processing time for payment of claims. There will be no effect on small business. There is no anticipated economic cost to individuals who may be required to comply with the sections as proposed. There will be no effect on local employment.

Comments on the proposal may be submitted to Mr. Phillip W. Walker, Chief, Bureau of Kidney Health Care, Texas Department of Health, 1100 West 49th Street, Austin, Texas 78756, (512) 458-7796. Comments will be accepted for 30 days following the date of publication of this proposal in the Texas Register .

The amendments are proposed under the Health and Safety Code, §42.003, which provides the Texas Department of Health with the authority to adopt rules to provide adequate kidney care and treatment for the citizens of the State of Texas and to carry out the purposes and intent of the Texas Kidney Health Care Act; and §12.001 which provides the Texas Board of Health (board) with the authority to adopt rules for the performance of every duty imposed by law on the board, the department, and the commissioner of health.

These amendments affect the Health and Safety Code, Chapter 42.

§61.1.General.

(a)

Purpose. The purpose of this Chapter is to establish rules for [ the ] Kidney Health Care [ program ] (KHC). The authority for these rules is granted in the Texas Health and Safety Code, Chapter 42.

(b)

(No change.)

(c)

Definitions. The following words and terms when used in this chapter shall have the following meanings, unless the context clearly indicates otherwise.

(1)-(3)

(No change.)

(4)

Applicant--An individual whose application for KHC benefits has been submitted through a participating facility and has not received a final determination of eligibility. This includes an individual whose application is submitted by [ through ] a representative or person with legal authority to act for the individual.

(5)-(7)

(No change.)

(8)

Co-pay liability--The portion of the allowable amount for which a KHC recipient is responsible[ , based on their adjusted gross income ].

(9)-(11)

(No change.)

(12)

EOB--A form , in paper or electronic format, which provides an explanation of benefits. It is used to explain a payment or denial of a claim.

(13)-(18)

(No change.)

(19)

Participating facility--Any KHC approved or interim approved facility including:

(A)

(No change.)

(B)

out-of-state outpatient dialysis facilities with whom KHC has contracted;

(C)

(No change.)

(D)

hospitals located and licensed in Texas that are:

(i)

approved [ certified ] by Medicare [ to provide ESRD services ]; and

(ii)

an approved Texas Medicaid provider; [ and ]

(E)

out-of-state hospitals that are:

(i)

approved by Medicare; and

(ii)

an approved Texas Medicaid provider;

(F)

[ (E) ] military or Veterans Administration hospitals located in Texas which have a renal unit approved by the Joint Commission on Accreditation of Healthcare [ Health Care ] Organizations (JCAHO) [ (JCAHCO) ] or the American Osteopathic Association (AOA).

(20)-(22)

(No change.)

[(23)

Reimbursable Drug List--The list of drugs and drug products approved by the department for payment as a benefit of KHC.]

(23)

[ (24) ] Reconsideration--The administrative review process KHC follows under this chapter.

(24)

[ (25) ] Suspended benefits--Eligibility for benefits or claims which are denied and/or held pending satisfaction of a KHC request or requirement.

(25)

TDCI--Stands for the Texas Drug Code Index. This microfiche list of drugs by National Drug Code includes drugs and drug products approved by the department for payment as a benefit of KHC.

(26)

VDP--Stands for the Texas Medicaid Vendor Drug Program.

§61.2.Recipient Requirements.

(a)

A person shall meet all of the following requirements to be eligible for Kidney Health Care (KHC) benefits:

(1)-(2)

(No change.)

(3)

apply for Medicare Chronic Renal Disease coverage;

(4)

be receiving a regular course of chronic renal dialysis treatments or have received a kidney transplant;

(5)

[ (3) ] be a resident of Texas as determined in §61.3 of this title (relating to Residency and Residency Documentation Requirements) , and not be: [ ; ]

(A)

incarcerated in a city, county, state, or federal jail, or prison;

(B)

a ward of the state;

(C)

a Medicaid-eligible nursing home recipient; or

(D)

a Medicaid recipient under the age of 21;

(6)

[ (4) ] submit an application for benefits through a participating facility; and

(7)

[ (5) ] have, or the person(s) who has a legal obligation to support the applicant have, an adjusted gross income (AGI) of less than $60,000. Income reported as "joint income" is considered as one income and may not be divided in computing the recipient's co-pay liability. The person or persons who have a legal obligation to support the recipient will be determined by the applicable state law.

(b)-(e)

(No change.)

(f)

A recipient who loses eligibility will not be reinstated until all outstanding debts owed to KHC by the recipient are paid or arrangements acceptable to KHC are made for payment.

(g)

(No change.)

§61.3.Residency and Residency Documentation Requirements.

(a)

The following conditions shall be met by an applicant and maintained by a recipient to satisfy the residency requirements in this section:

(1)

physically reside within the State; and

[(2)

intend to remain in the State for an indefinite period of time;]

(2)

[ (3) ] maintain a home or dwelling within the State[ ; and ]

[(4)

not claim residency in any other state or country].

(b)-(f)

(No change.)

§61.4.Applications.

Persons meeting the eligibility requirements set forth in §61.2(a)(1), (2), (3), (4), [ and ] (5) and (7) of this title (relating to Recipient Requirements) must make an application for benefits through a Kidney Health Care (KHC) participating facility.

(1)

Complete application. A complete application is required before any eligibility determination will be made. A complete application shall consist of all of the following:

(A)-(D)

(No change.)

(E)

applicant financial data. Acceptable data to establish the applicant's financial qualifications [ and co-pay liability ] shall be submitted with the application. An adult applicant who is currently a Texas Medicaid recipient is not required to provide financial data. Changes in income or financial qualifications which would affect [ either ] the applicant's eligibility [ or co-pay liability ] shall be reported to KHC. The applicant may attach any of the following documents to verify income:

(i)-(ii)

(No change.)

(2)

(No change.)

(3)

Eligibility date for [ initial ] KHC benefits. The KHC eligibility date will be the later of:

(A)

30 [ 90 ] days prior to the date KHC receives a complete application;

(B)-(E)

(No change.)

(4)

Eligibility date for reinstatement of KHC benefits. If KHC benefits are terminated, the eligibility date for any subsequent benefit period will be the date on which KHC receives a subsequent completed application for KHC benefits. [ The KHC eligibility date for reinstatement of benefits will be computed as follows: ]

[(A)

the date on which KHC receives a complete application;]

[(B)

the date that chronic dialysis is resumed for recipients who had regained function, not to exceed 90 days prior to the date the department receives a complete application for reinstatement; or]

[(C)

the date that chronic dialysis is initiated for recipients who have lost a transplant, not to exceed 90 days prior to the date the department receives a complete application for reinstatement.]

[(5)

Corrected HCFA 2728. If any date of dialysis or transplant surgery date or hospitalization date for transplant surgery is changed or corrected from that shown on the original HCFA 2728, and the change would extend KHC eligibility for benefits, then a copy of the corrected HCFA 2728 must be provided to KHC before any KHC eligibility date can be adjusted.]

[(6)

Request for adjustment. If the recipient or their authorized representative determines that the information provided to determine the KHC eligibility date is in error, they may request an adjustment to an earlier KHC eligibility date. This request, and supporting documentation, must be received by KHC within 180 days of the date of the notice of KHC eligibility in order to be considered.]

§61.5.Recipient Co-pay Liability.

[ The co-pay liability is the portion of the allowable amount for which a Kidney Health Care (KHC) recipient is responsible for paying, based on their adjusted gross income. ] Kidney Health Care (KHC) [ KHC ] may [ shall ] establish co-pay liability standards for all KHC recipients.

§61.6.Limitations and Benefits Provided.

(a)

Benefits payable by Kidney Health Care (KHC) are as follows:

(1)

KHC allowable out-patient drugs and drug products included on the Texas Drug Code Index (TDCI) [ KHC Reimbursable Drug List ] ( a list of KHC allowable drugs is available upon request from KHC, Texas Department of Health, 1100 West 49th Street, Austin, Texas 78756);

(2)

(No change.)

[(3)

immunosuppressive drugs included on the KHC Reimbursable Drug List, except for cyclosporine and tacrolimus (Prograf) for Medicaid-eligible recipients;]

(3)

[ (4) ] access surgery (hospitalization, surgeon's fees, assistant surgeon's fees, anesthesiologist' fees, Certified Registered Nurse Anesthetist fees);

[(5)

transplant surgery (hospitalization, surgeon's fees, assistant surgeon's fees, anesthesiologist' fees, Certified Registered Nurse Anesthetist fees, kidney acquisition charges);]

(4)

[ (6) ] out-patient chronic maintenance dialysis treatments;

(5)

[ (7) ] in-patient chronic maintenance dialysis treatments (excluding treatment for emergency/acute dialysis); and

(6)

[ (8) ] Medicare Part A and B premiums, if qualified. To qualify for this benefit, recipients:

(A)

cannot be eligible for:

(i)

"premium free" Part A coverage; or

(ii)

Medicaid to pay their Medicare premiums;

(B)

shall apply and be accepted for Medicare hospital and medical insurance;

(C)

shall sign a Medicare agreement which allows KHC to make Medicare premium payments in their behalf; and

(D)

shall promptly submit all Medicare premium due notice statements to KHC for payment.

(b)

All KHC benefits are limited to services received in Texas except for:

(1)

(No change.)

(2)

KHC allowable drugs submitted by [ listed on the KHC reimbursable drug list and purchased from ] any participating out-of-state pharmacy [ licensed to operate within the United States and its territories ].

(c)

Depending on the recipient's eligibility status, KHC will pay for covered services up to a maximum allowable amount per recipient based upon:

(1)-(5)

(No change.)

(6)

any [ the ] co-pay liability rates as established by the department; and

(7)

(No change.)

(d)

Recipients who are eligible for transportation benefits under the Medicaid Transportation Program (MTP), including those on suspended status under MTP, are not eligible to receive KHC transportation benefits.

(e)

Recipients eligible for drug coverage under a private/group health insurance plan are not eligible to receive KHC drug benefits.

(f)

[ (d) ] Access surgery benefits are payable only if the services were performed on or after the date Texas residency was established and not more than 180 [ 365 ] days prior to the recipient's KHC eligibility effective date. [ KHC receipt of a completed application or the date Texas residency was established, whichever is later. ]

(g)

[ (e) ] KHC medical benefits are payable during the Medicare three-month qualifying period to recipients who do not have Medicare coverage. Benefits are payable for services received on or after the KHC eligibility effective date. The three-month qualifying period shall be calculated from the first day of the month the recipient begins chronic maintenance dialysis. If a recipient becomes eligible for Medicare during the three-month period, KHC medical benefits shall not be payable from the date of Medicare eligibility. [ Recipients who apply for and are denied Medicare coverage or who receive a transplant during the three-month pre-Medicare qualifying period are not subject to KHC's pre-Medicare benefit maximum. ]

(h)

[ (f) ] Limited medical benefits are available beyond the qualifying period for non-Medicaid eligible recipients who have applied for and have been denied Medicare coverage based on ESRD. Recipients shall submit a copy of an official Social Security Administration Medicare denial notification (based on chronic renal disease) to the department. Transplant patients who have been successfully transplanted for three years or more are not eligible for limited medical benefits.

(i)

Recipients eligible for hospital and medical benefits from Medicare, Medicaid, the Veterans Administration, the military, or other government programs are not eligible to receive KHC medical benefits.

(j)

Recipients eligible for hospital and medical benefits from private/group health insurance may be eligible for KHC medical benefits. If the recipient's third party coverage has a liability equal to or greater than the KHC allowable rates, KHC will not be liable for payment.

(k)

[ (g) ] KHC is payor of last resort. Benefits are payable only after all third parties or government entities (e.g., private/group insurance, Medicare, Medicaid, or the Veterans Administration) have met their liability. All third parties must be billed prior to KHC. [ If the recipient's third party coverage has a liability equal to or greater than the KHC allowable rates, KHC will not be liable for payment. Recipients eligible for hospital and medical benefits from Medicare, Medicaid, the Veterans Administration, the military, or other government programs are not eligible to receive KHC medical benefits. The Texas Board of Health (Board) has delegated to the ] The Commissioner of Health (Commissioner) may [ the authority to ] waive this requirement in individually considered cases where its enforcement will deny services to a class of end-stage renal disease (ESRD) patients because of conflicting state or federal laws or regulations, under the Texas Health and Safety Code, Chapter 42, §42.009.

(l)

[ (h) ] The department may restrict or categorize covered services to meet budgetary limitations. Categories will be prioritized based upon medical necessity, other third party eligibility and projected third party payments for the different treatment modalities, caseloads, and demands for services. Caseloads and demands for services may be based on current and/or projected data. In the event covered services must be reduced, they will be reduced in a manner that takes into consideration medical necessity and other third party coverage. The department may change covered services by adding or deleting specific services, entire categories or by making changes proportionally across a category or categories, or by a combination of these methods.

§61.7.Claims Submission and Payment Rates.

(a)

Drug claims [ Claims ] shall be submitted electronically to the Vendor Drug Program (VDP) by the participating pharmacy through the VDP electronic claims management system, except when VDP allows or requires paper submissions. [ Kidney Health Care (KHC) by the provider or by the recipient who has made direct payment to a provider for services. Recipients shall submit claims to KHC for travel reimbursement. ]

(b)

Claims for medical benefits shall be submitted to Kidney Health Care (KHC) by the provider who rendered the service(s) to the KHC recipient.

(c)

Recipients who are not eligible for transportation benefits under the Medicaid Medical Transportation Program (MTP) shall submit claims to KHC for transportation reimbursement.

(d)

[ (b) ] Payments will be made [ KHC will make payments to the provider or recipient ] using rates in effect on the date services were rendered.

(e)

[ (c) ] Claims for medical benefits which are submitted for third party payment and the third party payor has denied the claim without written explanation shall be submitted to KHC with the following information:

(1)

written explanation by the provider or recipient of the reason for the denial;

(2)

coverage termination dates, if applicable; and

(3)

the name and phone number of the third party payor's representative providing the information.

§61.8.Claim Filing Deadlines.

(a)

Claims shall be received by Kidney Health Care (KHC) within the claim filing deadlines established in this section. Claims which are incomplete or incorrect will not be paid until they are completed or corrected. Claims which are not received by KHC within the deadlines established in this section shall not be considered for payment.

(b)

Hospital claims for in-patient services , other than access surgery, shall be received by KHC the later of:

(1)

95 days from the last day of the month in which services were provided; [ date of discharge; ]

(2)

60 days from the date on the third party explanation of benefits (EOB) , but not later than 180 days from the date of discharge ; or

(3)

(No change.)

(c)

Claims for out-patient dialysis services from [ newly ] contracted facilities shall be received by KHC the later of :

(1)

(No change.)

(2)

60 days from the date on the third party EOB , but not later than 180 days from the date of service ;

(3)

(No change.)

(4)

60 days from the date on the contract approval letter for newly contracted facilities, but not later than 180 days from the date of service .

(d)

Claims for physician services, other than access surgery, shall be received by KHC the later of:

(1)

95 days from the last day of the month in which services were provided;

(2)

60 days from the date on the third party EOB, but not later than 180 days from the date of service; or

(3)

60 days from the date on the KHC notice of eligibility.

(e)

Claims for travel reimbursement shall be received by KHC the later of:

(1)

95 days from the last day of the month in which services were provided; or

(2)

60 days from the date on the KHC notice of eligibility.

(f)

Claims for access surgery charges shall be received by KHC the later of:

(1)

95 days from the last day of the month in which services were provided;

(2)

60 days from the date on the third party EOB, but not later than 180 days from the recipient's KHC eligibility effective date; or

(3)

60 days from the date on the KHC notice of eligibility.

(g)

Claims for drug charges shall be submitted to the Vendor Drug Program (VDP) in accordance with VDP drug claim filing deadlines.

[(d)

All other claims shall be received by KHC the later of:]

[(1)

95 days from the last day of the month in which services were provided;]

[(2)

60 days from the date on the third party EOB; or]

[(3)

60 days from the date on the KHC notice of eligibility.]

[(e)

Claims submitted under subsections (b), (c), and (d) of this section shall be received by KHC no later than 180 days from the date of discharge or the date of service. Claims which are incomplete or incorrect will not be paid until they are completed or corrected.]

(h)

[ (f) ] Resubmitted claims , other than drug claims, shall be received by KHC within the deadlines established under subsections (b), (c), (d), [ and ] (e) , and (f) of this section, or within 180 days from the date of the KHC return letter or KHC [ third party ] EOB, whichever is later[ , not to exceed 365 days from the date of service ]. Resubmitted claims shall:

(1)

be resubmitted with a copy of the KHC return letter or KHC EOB , if applicable ;

(2)

be resubmitted on the original claim form , if applicable ; and

(3)

contain no new or additional charges for service.

[(g)

Claims which have been denied or reduced in error may be resubmitted to KHC for reconsideration. All resubmitted claims shall be received by KHC within 365 days from the date services were rendered. A copy of the KHC EOB, or other supporting documents, shall be included with the resubmitted claim.]

§61.9.Participating Facilities, Participating Pharmacies, and Providers.

(a)

The following criteria must be met for a facility, pharmacy, or provider to qualify for participation in Kidney Health Care (KHC).

(1)

Outpatient dialysis facilities and licensed Class B home health agencies shall execute a contract with KHC, and shall meet the following criteria:

(A)

have Medicare certification and a Medicare [ an ] end-stage renal disease (ESRD) provider number;

(B)-(D)

(No change.)

(E)

not currently be on suspension as a KHC participating facility , as a Texas Medicaid provider, as a Medicare certified ESRD facility, or as a licensed Texas ESRD facility .

(2)

KHC may contract with an outpatient dialysis facility located in another state if the out-of-state facility meets all the requirements of paragraph (1)(A), (B), and (D)[ , and (E) ] of this subsection , and is licensed by their respective state, if applicable. Outpatient dialysis facilities located in another state may not currently be on suspension as a KHC participating facility, as a Medicaid provider in Texas or their respective state, as a Medicare certified ESRD facility, or by the ESRD licensing authority of their applicable state .

(3)

Outpatient dialysis facilities or home health agencies with interim approval for Medicare participation will qualify for interim approval by KHC. Facility claims will not be paid by KHC until the facility receives final Medicare certification and a KHC contract is executed. Recipient applications for KHC eligibility may be submitted by the facility during the period of interim approval. Interim approval will last no longer than six months from the date of the initial KHC contact. If interim approval lapses before a KHC contract is executed, the interim approval will be terminated and claims submitted will not be paid.

[(4)

The effective date of all outpatient dialysis facility or home health care agency contracts shall be on or after the Medicare ESRD certification date.]

(4)

[ (5) ] Pharmacies, including mail order pharmacies, shall enter into an agreement to participate in KHC through the Vendor Drug Program (VDP). [ , and shall meet the following criteria: ]

[(A)

be licensed to operate within the United States and its territories;]

[(B)

be a current Texas Medicaid Vendor Drug Program provider; and]

[(C)

reimburse KHC for any overpayments made to the pharmacy by KHC upon request. KHC may withhold payment on claims submitted by the pharmacy to recoup any overpayments.]

(5)

[ (6) ] Physicians providing services in the State of Texas shall meet the following criteria to participate in, or enter into an agreement to participate in, KHC:

(A)

be licensed to practice medicine in the State of Texas;

(B)

be a current Texas Medicaid provider; [ and ]

(C)

not currently be on suspension as a KHC participating provider, as a physician licensed to practice medicine in the State of Texas, or as a Texas Medicaid provider; and

(D)

[ (C) ] reimburse KHC for any overpayments made to the physician by KHC upon request. KHC may withhold payment on claims submitted by the physician to recoup any overpayments.

(6)

[ (7) ] Physicians providing services outside the State of Texas shall meet the following criteria to participate in, or enter into an agreement to participate in, KHC:

(A)

be associated with a contracted out-of-state facility;

(B)

be licensed to practice medicine in the state in which services are to be provided;

(C)

be a current Texas Medicaid provider; [ and ]

(D)

not currently be on suspension as a KHC participating provider, as a physician licensed to practice medicine in the state in which services are to be provided, or as a Medicaid provider in Texas or their respective state; and

(E)

[ (D) ] reimburse KHC for any overpayments made to the physician by KHC upon request. KHC may withhold payment on claims submitted by the physician to recoup any overpayments.

(7)

[ (8) ] Hospitals shall meet the following criteria to participate in, or enter into an agreement to participate in, KHC:

(A)

be licensed to provide hospital services in the State of Texas;

(B)

be a current Texas Medicaid provider; [ and ]

(C)

have Medicare approval;

(D)

not currently be on suspension as a KHC participating provider, as a hospital licensed to provide hospital services in the State of Texas, as a Texas Medicaid provider, or as a Medicare certified hospital; and

(E)

[ (C) ] reimburse KHC for any overpayments made to the hospital by KHC upon request. KHC may withhold payment on claims submitted by the hospital to recoup any overpayments.

(8)

Out-of-state hospitals shall meet the following criteria to participate in, or enter into an agreement to participate in, KHC:

(A)

be licensed to provide hospital services in the state in which services are to be provided;

(B)

be a current Texas Medicaid provider;

(C)

have Medicare certification;

(D)

not currently be on suspension as a KHC participating provider, as a hospital licensed to provide hospital services in the state in which services are to be provided, as a Medicaid provider in Texas or their respective state, or as a Medicare certified hospital; and

(E)

reimburse KHC for any overpayments made to the hospital by KHC upon request. KHC may withhold payment on claims submitted by the hospital to recoup any overpayments.

(b)

Effective dates for participation in KHC are as follows:

(1)

The effective date of all outpatient dialysis facility or home health care agency contracts shall be on or after the Medicare ESRD certification date.

(2)

The effective date of all pharmacy agreements shall be determined by VDP.

(c)

[ (b) ] Reasons for suspension or termination from participation in KHC are as follows.

(1)

Any participating facility, participating pharmacy, or provider may be terminated or suspended for:

(A)

loss of approval or exclusion from participation in the Medicare program;

(B)

exclusion from participation in the Medicaid program;

(C)

providing false or misleading information regarding any participation criteria;

(D)

a material breach of any contract or agreement with KHC;

(E)

filing false or fraudulent information or claims with KHC or VDP ; or

(F)

failure to maintain the participation criteria contained in subsection (a) of this section.

(2)

A participating facility, participating pharmacy, or provider may appeal a termination or suspension through the department's reconsideration and fair hearings process, as contained in §61.10 of this title (relating to Notice of Intent to Take Action and Reconsideration) and §61.11 of this title (relating to Notice and Fair Hearing).

(A)

KHC may not terminate KHC participation until a final decision is rendered under the department's reconsideration and fair hearings process.

(B)

KHC may withhold payments on claims pending final decision under the department's reconsideration and fair hearings process.

(C)

KHC shall release any withheld payments and reinstate participation in KHC if the final determination is in favor of the participating facility, participating pharmacy, or provider.

(D)

KHC shall not enter into, extend, or renew a contract or agreement with a participating facility, participating pharmacy, or provider until a final decision is rendered under the department's reconsideration and fair hearings process.

(E)

A participating facility, participating pharmacy, or provider may not appeal a termination of a contract which results from limitations in appropriations or funding for covered services or benefits or which terminates under its own terms.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on May 24, 1999.

TRD-9903012

Susan K. Steeg

General Counsel

Texas Department of Health

Earliest possible date of adoption: July 4, 1999

For further information, please call: (512) 458-7236


Part II. Texas Department of Mental Health and Mental Retardation

Chapter 408. Standards and Quality Assurance

Subchapter B. Mental Health Community Services Standards

25 TAC §§408.21-408.25

(Editor's note: The text of the following sections proposed for repeal will not be published. The sections may be examined in the offices of the Texas Department of Mental Health and Mental Retardation or in the Texas Register office, Room 245, James Earl Rudder Building, 1019 Brazos Street, Austin.)

The Texas Department of Mental Health and Mental Retardation (TDMHMR) proposes the repeals of §§408.21-408.25 of Chapter 408, Subchapter B, governing mental health community services standards. Proposed new §§412.301-412.322 of Chapter 412, Subchapter G, governing mental health community services standards, which would replace the repealed sections, are contemporaneously proposed in this issue of the Texas Register .

The proposed repeals would allow for the adoption of new rules governing the same matters.

Bill Campbell, chief financial officer, has determined that for each year of the first five years the proposed repeals are in effect, the proposed repeals do not have foreseeable significant implications relating to cost or revenues of the state or local governments.

Sue Dillard, director, Quality Management, has determined that for each year of the first five years the proposed repeals are in effect the public benefit expected is the ability for the TDMHMR to adopt new rules that promulgate uniform performance requirements for local mental health authorities, Medicaid managed care organizations, and providers of rehabilitative services and service coordination reimbursed by Medicaid regarding the provision of mental health community services funded by or through TDMHMR or funded by Medicaid managed care. Uniform standards ensure mental health community services are delivered to consumers in a consistent manner regardless of where consumers receive those services. It is anticipated that there would be no economic cost to persons required to comply with the new rules.

It is anticipated that the proposed repeals will not affect a local economy.

It is anticipated that the proposed repeals will not have an adverse economic effect on small businesses because new rules, which would not significantly alter requirements for small business (i.e., providers contracting with local mental health authorities), are proposed to replace the repealed rules.

A public hearing will be held at 9:00 a.m. on Tuesday, June 22, 1999, in the auditorium of the main TDMHMR Central Office building (Building 2) at TDMHMR Central Office, 909 West 45th Street, Austin, Texas, to accept oral and written testimony concerning the proposed repeals. Persons requiring an interpreter for the deaf or hearing impaired should contact the Central Office operator at least 72 hours prior to the hearing by calling the TDD phone number, which is (512) 206-5330. Persons requiring any other accommodation should notify Sheila Wilkins, Office of Policy Development, at least 72 hours prior to the hearing by calling (512) 206-4516.

Written comments on the proposed repeals may be sent to Linda Logan, director, Policy Development, Texas Department of Mental Health and Mental Retardation, P.O. Box 12668, Austin, Texas 78711-2668, within 30 days of publication.

These rules are proposed for repeal under the Texas Health and Safety Code, §532.015(a), which provides the Texas MHMR Board with broad rulemaking authority, and §534.052, which requires the board to adopt rules, including standards, that it considers necessary and appropriate to ensure the adequate provision of community-based mental health services through a local mental health authority.

These rules would affect the Texas Health and Safety Code, §534.052.

§408.21.Purpose.

§408.22.Application.

§408.23.Definition.

§408.24.Responsibilities of Local Authority.

§408.25.Distribution.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on May 24, 1999.

TRD-9903037

Charles Cooper

Chairman, Texas MHMR Board

Texas Department of Mental Health and Mental Retardation

Earliest possible date of adoption: July 4, 1999

For further information, please call: (512) 206-4516


Chapter 409. Medicaid Programs

Subchapter I. Rehabilitative Services for Persons with Mental Illness

25 TAC §§409.351-409.365

(Editor's note: The text of the following sections proposed for repeal will not be published. The sections may be examined in the offices of the Texas Department of Mental Health and Mental Retardation or in the Texas Register office, Room 245, James Earl Rudder Building, 1019 Brazos Street, Austin.)

The Texas Department of Mental Health and Mental Retardation (TDMHMR) proposes the repeals of §§409.351-409.365 of Chapter 409, Subchapter I, governing rehabilitative services for persons with mental illness. Proposed new §§419.451-419.465 of Chapter 419, Subchapter L, governing the Medicaid rehabilitative services, which would replace the repealed sections, are contemporaneously proposed in this issue of the Texas Register .

The proposed repeals would allow for the adoption of a new rules governing the same matters.

Bill Campbell, chief financial officer, has determined that for each year of the first five years the proposed repeals are in effect, the proposed repeals do not have foreseeable implications relating to cost or revenues of the state or local governments.

Ernest McKenney, director, Medicaid Administration, has determined that for each year of the first five years the proposed repeals are in effect the public benefits expected is the ability of TDMHMR to adopt new rules that promulgate the specific requirements for becoming a provider of rehabilitative services consistent with the Medicaid State Plan as approved by HCFA; the allowance of additional qualified professionals (licensed marriage and family therapists and advance practice nurses) to practice as licensed practitioners of the healing arts; and the allowance of greater flexibility for providers in determining the most appropriate programming configuration for eligible individuals, based upon their specific needs. It is anticipated that there would be no economic cost to persons required to comply with the new rules.

It is anticipated that the proposed repeals will not affect a local economy.

It is anticipated that the proposed repeals will not have an adverse economic effect on small businesses because new rules, which would not place additional requirements on small business, are proposed to replace the repealed rules.

A public hearing will be held at 10:00 a.m. on Tuesday, June 22, 1999, in the auditorium of the main TDMHMR Central Office building (Building 2) at TDMHMR Central Office, 909 West 45th Street, Austin, Texas, to accept oral and written testimony concerning the proposed repeals. Persons requiring an interpreter for the deaf or hearing impaired should contact the TDMHMR Central Office operator at least 72 hours prior to the hearing at TDD (512) 206-5330. Persons requiring any other accommodation for a disability should notify Sheila Wilkins, Office of Policy Development, at least 72 hours prior to the hearing by calling (512) 206-4516 or the TDY phone number of Texas Relay, 1-800-735-2988.

Written comments on the proposed repeals may be sent to Linda Logan, director, Policy Development, Texas Department of Mental Health and Mental Retardation, P.O. Box 12668, Austin, Texas 78711-2668, within 30 days of publication.

These rules are proposed for repeal under the Texas Health and Safety Code, §532.015(a), which provides the Texas Board of Mental Health and Mental Retardation with broad rulemaking authority; the Texas Government Code, §531.021(a), and the Texas Human Resources Code, §32.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas; Acts 1995, 74th Legislature, Chapter 6, §1, (Senate Bill 509), which clarifies the authority of HHSC to delegate the operation of all or part of a Medicaid program to a health and human services agency; and the Human Resources Code, §32.021(c), which provides an agency operating part of the Medicaid program with the authority to adopt necessary rules for the proper and efficient operation of the program. HHSC has delegated to TDMHMR the authority to operate the Medicaid program for rehabilitative services.

These rules affect the Human Resources Code, §32.012(c).

§409.351.Purpose.

§409.352.Application.

§409.353.Definitions.

§409.354.Eligible Individuals.

§409.355.Rehabilitative Services: General Requirements.

§409.356.Reimbursable Rehabilitative Service Definitions: Community Support Services.

§409.357.Reimbursable Rehabilitative Service Definitions: Day Program Services for Acute Needs.

§409.358.Reimbursable Rehabilitative Service Definitions: Day Program Services for Skills Training.

§409.359.Reimbursable Rehabilitative Service Definitions: Day Program Services for Skills Maintenance; Plan of Care Oversight - Adults and Children.

§409.360.Documentation Requirements.

§409.361.Service Limitations.

§409.362.Program Limitations.

§409.363.Provider Participation Requirements.

§409.364.Rehabilitative Services Reimbursement Methodology.

§409.365.Right to Appeal.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on May 24, 1999.

TRD-9903040

Charles Cooper

Chairman, Texas MHMR Board

Texas Department of Mental Health and Mental Retardation

Earliest possible date of adoption: July 4, 1999

For further information, please call: (512) 206-4516


Subchapter K. TDMHMR Standards for Behavioral Health Services by Medicaid Managed Care Organizations

25 TAC §§409.401-409.406

(Editor's note: The text of the following sections proposed for repeal will not be published. The sections may be examined in the offices of the Texas Department of Mental Health and Mental Retardation or in the Texas Register office, Room 245, James Earl Rudder Building, 1019 Brazos Street, Austin.)

The Texas Department of Mental Health and Mental Retardation (TDMHMR) proposes the repeals of §§409.401-409.406 of Chapter 409, Subchapter K, governing standards for behavioral health services by Medicaid managed care organizations. Proposed new §§412.301-412.322 of Chapter 412, Subchapter G, governing mental health community services standards, which would replace the repealed sections, are contemporaneously proposed in this issue of the Texas Register .

The proposed repeals would allow for the adoption of new rules governing the same matters.

Bill Campbell, chief financial officer, has determined that for each year of the first five years the proposed repeals are in effect, the proposed repeals do not have foreseeable significant implications relating to cost or revenues of the state or local governments.

Dave Wanser, director, Behavioral Health Services, has determined that for each year of the first five years the proposed repeals are in effect the public benefit expected is the ability for the TDMHMR to adopt new rules that promulgate uniform performance requirements for local mental health authorities, Medicaid managed care organizations, and providers of rehabilitative services and service coordination reimbursed by Medicaid regarding the provision of mental health community services funded by or through TDMHMR or funded by Medicaid managed care. Uniform standards ensure mental health community services are delivered to consumers in a consistent manner regardless of where consumers receive those services. It is anticipated that there would be no economic cost to persons required to comply with the new rules.

It is anticipated that the proposed repeals will not affect a local economy.

It is anticipated that the proposed repeals will not have an adverse economic effect on small businesses because new rules, which would not significantly alter requirements for small business (i.e., providers contracting with Medicaid managed care organizations), are proposed to replace the repealed rules.

A public hearing will be held at 9:00 a.m. on Tuesday, June 22, 1999, in the auditorium of the main TDMHMR Central Office building (Building 2) at TDMHMR Central Office, 909 West 45th Street, Austin, Texas, to accept oral and written testimony concerning the proposed repeals. Persons requiring an interpreter for the deaf or hearing impaired should contact the Central Office operator at least 72 hours prior to the hearing by calling the TDD phone number, which is (512) 206-5330. Persons requiring any other accommodation should notify Sheila Wilkins, Office of Policy Development, at least 72 hours prior to the hearing by calling (512) 206-4516.

Written comments on the proposed repeals may be submitted to Linda Logan, director, Policy Development, Texas Department Mental Health and Mental Retardation, P.O. Box 12668, Austin, TX 78711-2668, within 30 days of publication.

These rules are proposed for repeal under the Texas Health and Safety Code, §532.015(a), which provides the Texas Board of Mental Health and Mental Retardation with broad rulemaking authority; the Texas Government Code, §531.021(a), and the Texas Human Resources Code, §32.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas; Acts 1995, 74th Legislature, Chapter 6, §1, (Senate Bill 509), which clarifies the authority of HHSC to delegate the operation of all or part of a Medicaid program to a health and human services agency; the Human Resources Code, §32.021(c), which provides an agency operating part of the Medicaid program with the authority to adopt necessary rules for the proper and efficient operation of the program; and the Texas Health and Safety Code, §533.047, which requires the Texas Board of Mental Health and Mental Retardation to develop performance, operation, quality of care, marketing, and financial standards for the provision by managed care organizations of mental health and mental retardation services to Medicaid clients. HHSC has delegated to TDMHMR the authority to operate the Medicaid programs for rehabilitative services and service coordination.

These rules would affect the Texas Health and Safety Code, §533.047 and §534.052, and the Human Resources Code, §32.021(c).

§409.401.Purpose.

§409.402.Application.

§409.403.Definitions.

§409.404.Standards of Care.

§409.405.References.

§409.406.Distribution.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on May 24, 1999.

TRD-9903038

Charles Cooper

Chairman, Texas MHMR Board

Texas Department of Mental Health and Mental Retardation

Earliest possible date of adoption: July 4, 1999

For further information, please call: (512) 206-4516


Chapter 412. Local Authority Responsibilities

Subchapter G. Mental Health Community Services Standards

The Texas Department of Mental Health and Mental Retardation (TDMHMR) proposes new §§412.301-412.322 of Chapter 412, Subchapter G, governing mental health community services standards. The repeals of §§408.21-408.25 of Chapter 408, Subchapter B, governing the same, and the repeals of §§409.401-409.406 of Chapter 409, Subchapter K, governing standards for behavioral health services by Medicaid managed care organizations, both of which the new sections will replace, are contemporaneously proposed in this issue of the Texas Register .

The proposed new rules would establish uniform standards for mental health community services delivered by local mental health authorities, Medicaid managed care organizations, and providers of rehabilitative services and service coordination reimbursed by Medicaid. Currently, local mental health authorities of TDMHMR and providers of rehabilitative services and service coordination reimbursed by Medicaid are required to comply with TDMHMR rules governing mental health community services standards (25 TAC Chapter 408, Subchapter B) and Medicaid managed care organizations are required to comply with TDMHMR rules governing standards for behavioral health services by Medicaid managed care organizations (25 TAC Chapter 409, Subchapter K). The proposed new rules would create one set of standards for the delivery of mental health community services funded by or through TDMHMR or funded by Medicaid managed care.

Bill Campbell, chief financial officer, has determined that for each year of the first five years the proposed new rules are in effect enforcing or administering the rules does not have foreseeable implications relating to cost or revenues of the state or local governments.

Sue Dillard, director, Quality Management, has determined that for each year of the first five years the proposed new rules are in effect the public benefit expected as a result of the adoption of the rules is the promulgation of uniform performance requirements for local mental health authorities, Medicaid managed care organizations, and providers of rehabilitative services and service coordination reimbursed by Medicaid regarding the provision of mental health community services funded by or through TDMHMR or funded by Medicaid managed care. Uniform standards ensure mental health community services are delivered to consumers in a consistent manner regardless of where consumers receive those services. It is anticipated that there would be no economic cost to persons required to comply with the rules.

It is not anticipated that the rules will affect a local economy.

It is anticipated that the rules will not have an adverse economic effect on small businesses because the revised standards do not significantly alter requirements that providers contracting with local mental health authorities or Medicaid managed care organizations are already required to comply with under the rules proposed for repeal or under an MMCO's contract with the Texas Department of Health.

Written comments on the proposal may be sent to Linda Logan, director, Policy Development, Texas Department of Mental Health and Mental Retardation, P.O. Box 12668, Austin, Texas 78711-2668, within 30 days of publication.

A public hearing will be held at 9:00 a.m. on Tuesday, June 22, 1999, in the auditorium of the main TDMHMR Central Office building (Building 2) at TDMHMR Central Office, 909 West 45th Street, Austin, Texas, to accept oral and written testimony concerning this proposal. Persons requiring an interpreter for the deaf or hearing impaired should contact the TDMHMR Central Office operator at least 72 hours prior to the hearing at TDD (512) 206-5330. Persons requiring any other accommodation for a disability should notify Sheila Wilkins, Office of Policy Development, at least 72 hours prior to the hearing by calling (512) 206-4516 or the TDY phone number of Texas Relay, 1-800-735-2988.

1. General Provisions

25 TAC §§412.301-412.306

These rules are proposed under the Texas Health and Safety Code, §532.015(a), which provides the Texas Board of Mental Health and Mental Retardation with broad rulemaking authority; the Texas Government Code, §531.021(a), and the Texas Human Resources Code, §32.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas; Acts 1995, 74th Legislature, Chapter 6, §1, (Senate Bill 509), which clarifies the authority of HHSC to delegate the operation of all or part of a Medicaid program to a health and human services agency; the Human Resources Code, §32.021(c), which provides an agency operating part of the Medicaid program with the authority to adopt necessary rules for the proper and efficient operation of the program; the Texas Health and Safety Code, §534.052, which requires the Texas Board of Mental Health and Mental Retardation to adopt rules, including standards, that it considers necessary and appropriate to ensure the adequate provision of community-based mental health services through a local mental health authority; and the Texas Health and Safety Code, §533.047, which requires the Texas Board of Mental Health and Mental Retardation to develop performance, operation, quality of care, marketing, and financial standards for the provision by managed care organizations of mental health and mental retardation services to Medicaid clients. HHSC has delegated to TDMHMR the authority to operate the Medicaid programs for rehabilitative services and service coordination.

These rules would affect the Texas Health and Safety Code, §533.047 and §534.052, and the Human Resources Code, §32.021(c).

§412.301.Purpose.

The purpose of this subchapter is to describe performance requirements for the provision of mental health community services for:

(1)

local mental health authorities, Medicaid managed care organizations, and providers as authorized by the Texas Health and Safety Code, §533.047 and §534.052; and

(2)

providers of rehabilitative services and service coordination that are reimbursed by Medicaid.

§412.302.Application.

(a)

This subchapter applies to all local mental health authorities and Medicaid managed care organizations.

(b)

This subchapter applies to providers of rehabilitative services and service coordination that are reimbursed by Medicaid as required by Chapter 409, Subchapter I of this title (relating to Rehabilitative Services for Persons with Mental Illness) and Subchapter J of this chapter (relating to Service Coordination).

§412.303.Definitions.

The following words and terms, when used in this subchapter, have the following meanings, unless the context clearly indicates otherwise:

(1)

Access - A consumer's ability to obtain the mental health community services needed to achieve the outcomes as described in §412.306 of this title (relating to Outcomes for Mental Health Community Services). Barriers to access may be structural, financial, or personal. Access depends upon components such as availability and acceptability of services to the consumer (or LAR on the consumer's behalf), transportation, distance, hours of operation, language, and cultural competencies of staff.

(2)

Adolescent - A consumer who is 13 through 17 years of age.

(3)

Adult - A consumer who is 18 years of age or older.

(4)

Aversive procedures - Highly restrictive behavior intervention procedures designed to eliminate undesirable behavior patterns through learned associations with unpleasant stimuli or tasks.

(5)

Behavior management - Interventions to increase socially adaptive behavior and to modify maladaptive or problem behaviors by replacing them with behaviors and skills that are adaptive and socially productive.

(6)

Child - A consumer who is 0 through 12 years of age.

(7)

Competency - Demonstrated knowledge and skills necessary to perform a particular activity.

(8)

Consumer - An individual receiving mental health community services from or through a local mental health authority, Medicaid managed care organization, provider of rehabilitative services that are reimbursed by Medicaid, provider of service coordination that is reimbursed by Medicaid, or provider.

(9)

Continuity of services - Activities to ensure coordination of services to a consumer. For example, continuity of services may be provided when:

(A)

a consumer needs or receives a referral to a physical or mental health care service;

(B)

a consumer has a change in his/her level of need;

(C)

a consumer is discharged from a hospital;

(D)

a consumer transitions between services; and

(E)

services are terminated.

(10)

Continuity of services person - An individual designated to be accessible to a consumer (and LAR), and identified to the consumer, to conduct continuity of services for the consumer. The continuity of services person could be the consumer's primary care physician, service coordinator, case manager, or ACT team member.

(11)

Contract - A legally enforceable written agreement for the purchase of mental health community services.

(12)

Contract management - Management of the contracting process by the LMHA and MMCO, which includes determining the need for a contract, defining contract requirements (including quality indicators), ensuring adequate funding to enter into the contract, procuring the contract, contract monitoring, and ensuring payments are made by the LMHA and MMCO, as appropriate.

(13)

Contract monitoring - The process of determining whether a provider is complying with the provisions of the contract and taking appropriate action when necessary.

(14)

Credentialing - A process of review to approve a licensed staff or a qualified mental health professional-community services (QMHP-CS) staff as adequately prepared to provide specified clinical services. The process of review includes establishing and applying specific criteria and prerequisites to determine the staff's initial competency and assess and validate the staff's qualification to deliver care. (Re-credentialing is the periodic process of reevaluating the staff's competency and qualifications.)

(15)

Cultural competency - The ability of staff to relate to consumers within the context of human behavior, including communication, actions, customs, beliefs, and values, and within racial, ethnic, religious, and social groups.

(16)

DSM (Diagnostic and Statistical Manual of Mental Disorders) - The most recent edition of the American Psychiatric Association's official classification of mental disorders.

(17)

Family member - Any individual a consumer identifies as being involved in the consumer's life, (e.g., the consumer's parent, spouse, child, sibling, or significant other).

(18)

Identifying information - The name, address, social security number, or any information by which the identity of a consumer can be determined either directly or by reference to other publicly available information. The term includes medical records, graphs, and charts; statements made by the consumer either orally or in writing while receiving mental health community services; videotapes, photographs, etc.; and any acknowledgment that a consumer is receiving or has received services from a state facility, LMHA, MMCO, provider of rehabilitative services that are reimbursed by Medicaid, provider of service coordination that is reimbursed by Medicaid, or provider.

(19)

LAR or legally authorized representative - The parent, guardian, or managing conservator of a child or adolescent or the guardian of the person of an adult.

(20)

LMHA or local mental health authority - An entity to which the Texas Board of Mental Health and Mental Retardation delegates its authority and responsibility within a specified region for the planning, policy development, coordination, resource development and allocation, and/or for supervising and ensuring the provision of mental health community services to people with mental illness in one or more local service areas.

(21)

Management information system - An information system designed to supply the LMHA and MMCO with information needed to plan, organize, staff, direct, and control their operations and clinical decision-making.

(22)

MMCO or Medicaid managed care organization - An entity that has a current Texas Department of Insurance certificate of authority to operate as an Health Maintenance Organization (HMO) under Article 20A of the Texas Insurance Code or as an approved nonprofit health corporation under Article 21.52F of the Texas Insurance Code and which provides mental health community services to Medicaid recipients.

(23)

Medical necessity - The need for a service that:

(A)

is reasonable and necessary for the treatment of a mental health disorder or a mental health and chemical dependency disorder or to improve, maintain, or prevent deterioration of functioning resulting from such a disorder;

(B)

is in accordance with professionally accepted clinical guidelines and standards of practice in behavioral health care;

(C)

is furnished in the most appropriate and least restrictive setting in which the service can be safely provided;

(D)

is provided at the most appropriate level and supply that is safe for the individual; and

(E)

could not be omitted without adversely affecting the individual's mental or physical health or the quality of care rendered.

(24)

Medical record - The systematic, organized compilation of information relevant to the services provided to a consumer.

(25)

Mental health community services - Mental health services that are provided to a consumer in the consumer's home community, with the exception of inpatient services provided in a state facility.

(26)

Mental illness - An illness, disease, or condition, other than epilepsy, senility, alcoholism, or mental deficiency, that:

(A)

substantially impairs an individual's thought, perception of reality, emotional process, or judgment; or

(B)

grossly impairs an individual's behavior as demonstrated by recent disturbed behavior.

(27)

Person - A corporation, organization, government or governmental subdivision or agency, business trust, estate, trust, partnership, association, individual, or an other legal entity.

(28)

Personal restraint - The application of physical force alone to restrict the free movement of the whole or portion of a consumer's body in order to control physical activity.

(29)

Provider - Any person who contracts with a LMHA or MMCO to provide mental health community services to consumers, including that part of a LMHA or MMCO directly providing mental health community services to consumers. The term excludes psychiatric hospitals, crisis residential units, and residential treatment facilities.

(30)

QMHP-CS or qualified mental health professional - community services - An individual credentialed to provide QMHP-CS services (as referenced in §412.314(a)-(b) and §412.315(a) of this title (relating to Crisis Services and Assessment and Treatment Planning, respectively)) who has demonstrated competency in the work to be performed and:

(A)

has a bachelor's degree from an accredited college or university with a minimum number of hours (as determined by the LMHA or MMCO in accordance with §412.312(c) of this title (relating to Competency and Credentialing) from an accredited college or university in psychology, social work, medicine, nursing, rehabilitation, counseling, sociology, human growth and development, physician assistant, gerontology, special education, educational psychology, early childhood education, early childhood intervention, or juvenile justice; or

(B)

is a registered nurse.

(31)

Recommended dose - The dose range for a particular medication based on the manufacturer's recommendation as reflected in the most recent edition of the Physician's Desk Reference .

(32)

Regular integrated community job - A position that exists in the local business community that fills a need in an organization for which an individual will be hired. A regular community job confers on the individual holding the job all the status and benefits of employment that any other employee of that organization may receive. Specifically included are positions at a LMHA, MMCO, or provider that are governed by personnel policies and may have preferred qualifications of personal experience with a disability. Specifically excluded are affirmative industry (sheltered workshops), client worker programs; enclaves in industry; any position that would confer on an individual a status different than the individual's non-disabled counterparts; and any position viewed as existing primarily to fulfill the treatment needs of the individual.

(33)

Rehabilitative services - A consumer-driven, integrated systemic approach to delivering services that meet the needs and choices of consumers with mental illness, which gives equal priority to:

(A)

assisting and supporting the consumer in managing the symptoms of his/her mental illness;

(B)

training the consumer in the skills needed to cope with the demands of the consumers' chosen environments;

(C)

modifying characteristics of the environments when necessary; and

(D)

strengthening or developing social support networks.

(34)

Restraint - The use of a mechanical device or personal restraint to involuntarily restrict the free movement of the whole or a portion of a consumer's body in order to control physical activity.

(35)

Seclusion - The placement of a consumer alone for any period of time in a hazard-free room or other area from which egress is prevented and in which direct observation can be maintained.

(36)

Staff - Any and all personnel of a LMHA, MMCO, or provider, including full-time and part-time employees, contractors, students, and volunteers.

(37)

Support services - Mental health community services delivered to a consumer, LAR, or family member(s) to assist the consumer in functioning in the consumer's (or LAR's on the consumer's behalf) chosen living, learning, working, and socializing environments.

(38)

TDMHMR - The Texas Department of Mental Health and Mental Retardation.

(39)

Treatment plan - A written document developed by the provider, in consultation with the consumer (and LAR on the consumer's behalf), that is based on assessments of the consumer and which addresses the consumer's strengths, needs, goals, and preferences regarding service delivery. The treatment plan includes:

(A)

measurable goals targeted to the consumer's symptoms, needs, and functioning;

(B)

the types of mental health community services to be provided;

(C)

a schedule for service delivery, including amount, frequency, and duration;

(D)

the staff responsible for the service(s) to be provided;

(E)

time frames for achieving the goals; and

(F)

a projected schedule for re-evaluation of the treatment plan.

§412.304.Responsibility for Compliance.

(a)

Compliance with Division 2 and Division 3 of this subchapter (relating to Organizational Standards and Standards of Care, respectively).

(1)

The LMHA and MMCO must comply with the applicable subsections contained in Division 2 and Division 3.

(2)

The LMHA and MMCO must require providers to comply with the applicable subsections contained in Division 2 and Division 3 through a contract.

(3)

The LMHA and MMCO must monitor providers for compliance with the applicable subsections contained in Division 2 and Division 3.

(4)

Providers of service coordination reimbursed by Medicaid must comply with all subsections contained in Division 2 and Division 3, with the exception of §412.310(a) of this title (relating to Access to Mental Health Community Services).

(5)

Providers of rehabilitative services reimbursed by Medicaid must comply with all subsections contained in Division 2 and Division 3, with the exception of §412.310(a) of this title (relating to Access to Mental Health Community Services).

(b)

Compliance with Division 4 of this subchapter (relating to Service Standards).

(1)

The LMHA and MMCO must comply with §412.320(a) of this title (relating to Assertive Community Treatment (ACT)) to the extent the provision of ACT is required under a contract between the LMHA or MMCO and a state agency.

(2)

The LMHA and MMCO must require providers to comply with the sections contained in Division 4, with the exception of §412.320(a) of this title (relating to Assertive Community Treatment (ACT)), to the extent the provision of rehabilitative services, supported employment, supported housing, or Assertive Community Treatment (ACT) is required under a contract between the LMHA or MMCO and a state agency or a contract between the provider and LMHA or MMCO.

(3)

The LMHA and MMCO must monitor providers for compliance with the sections contained in Division 4, with the exception of §412.320(a) of this title (relating to Assertive Community Treatment (ACT)), to the extent the provision of rehabilitative services, supported employment, supported housing, or ACT is required under a contract between the LMHA or MMCO and a state agency or a contract between the provider and LMHA or MMCO.

(4)

Providers of rehabilitative services and providers of service coordination reimbursed by Medicaid must comply with the sections contained in Division 4 to the extent the provision of rehabilitative services, supported employment, supported housing, or ACT is required under the terms of the Medicaid contract between such providers and TDMHMR.

§412.305.TDMHMR Responsibilities.

TDMHMR shall make available interpretive guidelines and data collection tools, and training in their use, to assist LMHAs, MMCOs, providers of rehabilitative services and service coordination that are reimbursed by Medicaid in ensuring compliance with this subchapter.

§412.306.Outcomes for Mental Health Community Services.

The following are outcomes for mental health community services.

(1)

Consumers are assured access to an array of mental health community services.

(2)

The safety of consumers is protected and assured.

(3)

Consumers participate in their treatment, as do LARs and family members when appropriate.

(4)

Consumers' functioning improves as a result of receiving mental health community services.

(5)

Consumers, LARs, and family members have access to the support services they need.

(6)

Consumers receive mental health community services including support services that are sensitive and responsive to individual, family, and community cultures.

(7)

The quality of mental health community services is continuously improved.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on May 25, 1999.

TRD-9903082

Charles Cooper

Chairman, Texas MHMR Board

Texas Department of Mental Health and Mental Retardation

Earliest possible date of adoption: July 4, 1999

For further information, please call: (512) 206-4516


2. Organizational Standards

25 TAC §§412.307-412.313

These rules are proposed under the Texas Health and Safety Code, §532.015(a), which provides the Texas Board of Mental Health and Mental Retardation with broad rulemaking authority; the Texas Government Code, §531.021(a), and the Texas Human Resources Code, §32.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas; Acts 1995, 74th Legislature, Chapter 6, §1, (Senate Bill 509), which clarifies the authority of HHSC to delegate the operation of all or part of a Medicaid program to a health and human services agency; the Human Resources Code, §32.021(c), which provides an agency operating part of the Medicaid program with the authority to adopt necessary rules for the proper and efficient operation of the program; the Texas Health and Safety Code, §534.052, which requires the Texas Board of Mental Health and Mental Retardation to adopt rules, including standards, that it considers necessary and appropriate to ensure the adequate provision of community-based mental health services through a local mental health authority; and the Texas Health and Safety Code, §533.047, which requires the Texas Board of Mental Health and Mental Retardation to develop performance, operation, quality of care, marketing, and financial standards for the provision by managed care organizations of mental health and mental retardation services to Medicaid clients. HHSC has delegated to TDMHMR the authority to operate the Medicaid programs for rehabilitative services and service coordination.

These rules would affect the Texas Health and Safety Code, §533.047 and §534.052, and the Human Resources Code, §32.021(c).

§412.307.Leadership.

(a)

Organizational planning and communication. The LMHA and MMCO must define and implement organizational plans and systems as described in this subchapter (e.g., local plan, quality management plan, utilization management system) and ensure that there are mechanisms in place that facilitate effective communication throughout the organization and community to promote quality mental health community services.

(b)

Local planning. The LMHA and MMCO must define and implement a local planning process that includes, as a key component, obtaining and using input and feedback from the stakeholders in the community, including consumers (and LARs on the consumers' behalf), family members, providers, and other agencies. The process must result in a local plan in which the LMHA and MMCO provides an array of mental health community services for consumers of all ages that is coordinated among the local and state agencies that serve adults, adolescents, and children. The array must meet the multiple and changing needs of the consumers the LMHA or MMCO serves.

(c)

Management of key processes and functions. The LMHA and MMCO must define, allocate adequate resources, and provide oversight for key organizational and clinical processes and functions, including performance improvement activities.

(d)

Management information system. The LMHA and MMCO must use an effective management information system that improves clinical, administrative, and fiscal decision-making.

(e)

Consumer advocacy and peer support. The LMHA and MMCO must encourage and support advocacy by consumers for consumers, including providing space for meetings, training opportunities, and sponsorship of activities organized and operated by consumers.

§412.308.Environment of Care and Safety.

(a)

Safe environment. The provider must:

(1)

ensure service delivery sites (including, but not limited to, facilities and vehicles) are safe and free from hazards;

(2)

comply with the applicable edition of the National Fire Protection Association's Life Safety Code , associated codes, standards, and other applicable requirements; and

(3)

ensure safeguards exist regarding hazardous equipment, weather, and disasters.

(b)

Sufficient numbers of staff. The provider must have sufficient numbers of staff on duty to ensure the safety of consumers and adequacy of mental health community services, including responding to crises during the provision of mental health community services.

(c)

Exposure control of infections and diseases. The provider must implement procedures that address:

(1)

exposure to chronic carrier state infections (e.g., hepatitis B, hepatitis C);

(2)

exposure to life-threatening infectious diseases (e.g., TB, HIV, hepatitis B and hepatitis C);

(3)

exposure to infectious diseases that may result in chronic infections (TB, hepatitis B and hepatitis C);

(4)

postexposure management of infections; and

(5)

if the provider serves food to consumers, the monitoring of food handlers for infectious diseases, prevention of bacterial contamination, and hygienic use of kitchen equipment and other applicable equipment in compliance with the Texas Department of Health's food establishment rules.

(d)

Infection control plan. The provider of residential services or day program services must implement an infection control plan or procedures that address the prevention, education, management, and monitoring of significant infections. Components addressed in the plan must include:

(1)

prevention and management of infection in the service delivery site(s);

(2)

reporting of reportable diseases as required by the Texas Department of Health (25 TAC Part I, Chapter 97, §1);

(3)

compliance with the Human Immunodeficiency Virus Services Act (Texas Health and Safety Code, §85.001 et seq.), the Texas Communicable Disease and Prevention and Control Act (Texas Health and Safety Code, §81.001 et seq.), and other applicable laws (e.g., Americans with Disabilities Act of 1990, Rehabilitation Act of 1973);

(4)

identification of illnesses and conditions for which a consumer's participation in mental health community services is safely allowed; and

(5)

identification of illnesses and conditions for which a consumer's participation in mental health community services is restricted and the procedures for minimizing exposure and facilitating the consumer's transfer to a more appropriate setting.

§412.309.Rights and Protection.

(a)

Non-discrimination. The LMHA and MMCO and provider may not unlawfully discriminate against any consumer or individual based on race, color, national origin, religion, sex, age, disability, or political affiliation. The LMHA and MMCO and provider may not deny needed mental health community services to any individual based on sexual orientation.

(b)

Protection against abuse, neglect, and exploitation. The provider must:

(1)

implement procedures that address the prevention and reporting of abuse, neglect, and exploitation of consumers.

(2)

provide or ensure the provision of immediate and appropriate medical and psychological care and protection to consumers who are alleged victims of abuse, neglect, or exploitation allegedly committed by the provider or staff of the provider;

(3)

if an alleged victim does not have an LAR, then, with the consent of the alleged victim, notify family member(s) of the allegation of abuse, neglect, or exploitation and of any other pertinent information relating to the allegation as it becomes available;

(4)

if an alleged victim has an LAR, notify the LAR of the allegation of abuse, neglect, or exploitation and of any other pertinent information relating to the allegation as it becomes available; and

(5)

cooperate with the investigating agency and provide such agency unrestricted access to information, including identifying information, concerning any allegation of abuse, neglect, or exploitation of a consumer.

(c)

Dignity and rights. The provider must implement procedures that address the rights of consumers in compliance with this subsection and applicable state and federal laws, regulations, and TDMHMR rules.

(1)

Consumers have a right to give informed consent to treatment and services and to participate in clinical trials or research.

(2)

Consumers have a right to be treated in the least restrictive clinically-appropriate setting.

(3)

Consumers have a right to include family members in their treatment planning.

(d)

Confidentiality. The LMHA and MMCO and provider must comply with all applicable federal and state laws, rules, and regulations governing confidentiality of identifying information of consumers with mental illness and/or chemical dependency disorders, including 42 CFR Part 2; 45 CFR 99ff; Texas Civil Statutes, Articles 4495b and 6252-17a; Texas Health and Safety Code, §242.002(6), §534.001 et seq., §576.005, §§595.001-595.010, and §§611.001-611.008; Texas Rules of Civil Evidence, Rule 510(d); and Texas Human Resources Code, §48.0385.

(e)

Research. If the LMHA or MMCO or provider conducts research, then the research must be conducted in accordance with applicable state and federal laws, rules, and regulations, including 45 CFR Part 46 (Protection of Human Subjects).

§412.310.Access to Mental Health Community Services.

(a)

Adequate provider network. The LMHA and MMCO must maintain a provider network that is adequate and qualified to provide all mental health community services that the LMHA and MMCO are required to provide under a contract with a state agency.

(b)

Need-based service delivery. The LMHA and MMCO must implement procedures to ensure that consumers are provided mental health community services that are based on their individual needs. The procedures must ensure that a consumer's use of psychoactive medication is not a prerequisite to accessing other mental health community services.

(c)

Service information. The LMHA and MMCO must proactively disseminate to consumers, LARs, family members, and the community, including those with a disability (e.g., deafness, hard of hearing, and blindness), information about mental illness and the LMHA's or MMCO's mental health community services in a format and language that is easily understandable and based on the demographics of its service area and the eligibility criteria for services.

(d)

Communication with consumers. The LMHA and MMCO and provider must communicate with the consumer (and LAR) in a format understandable to the consumer (and LAR), including through the provision of:

(1)

interpretative services;

(2)

translated materials; and

(3)

use of multi-cultural and multi-lingual staff.

(e)

Time frames. The LMHA and MMCO must arrange mental health services for consumers within the following time frames.

(1)

Crisis services - immediately.

(2)

Urgent care services - within 24 hours of request.

(3)

Routine care services - within 14 calendar days of request.

(f)

Telephone crisis screening and crisis response system. The LMHA and MMCO must have a telephone crisis screening and crisis response system in operation 24 hours a day, 365 days a year, that is available throughout its service area. The telephone system must be available at no charge to the caller, easily accessible, and well publicized. Calls to the telephone system must be answered by an individual who is trained in crisis screening and response procedures. Individuals who are deaf or hard of hearing must be able to access the telephone system through TDD/TDY capabilities.

(g)

Coordinating provision of crisis services in compliance with the Mental Health Code. The LMHA and MMCO must develop and implement policies and procedures governing the provision of crisis services that:

(1)

comply with the Texas Mental Health Code (Texas Health and Safety Code, Subtitle C, §571.001 et seq.);

(2)

identify providers' role and responsibilities in responding to crisis;

(3)

coordinate the provision of crisis services to consumers; and

(4)

facilitate the coordination of crisis services among law enforcement, the judicial system, and other community entities.

(h)

Access to emergency services. The LMHA and MMCO must develop for providers' use, procedures to access emergency medical and mental health services for consumers.

(i)

Charges for mental health community services. The LMHA and MMCO and provider must comply with all applicable federal and state laws and rules regarding the establishment of charges and the collection of fees for mental health community services provided.

(j)

Continuity of services. The LMHA and MMCO must provide continuity of services for consumers and assign a continuity of services person to each consumer upon initiation of service.

§412.311.Medical Records System.

The LMHA and MMCO and provider must maintain all medical records in a manner that ensures the records' integrity and protection from damage, and ensures confidentiality in accordance with applicable federal and state laws, rules, and regulations.

§412.312.Competency and Credentialing.

(a)

Competency of staff. The LMHA and MMCO must:

(1)

define competency-based performance expectations for each job;

(2)

implement a competency plan that addresses each performance expectation by identifying what competency is expected; of whom the competency is expected; and when demonstration of competency is expected. The plan must include:

(A)

core competencies which:

(i)

include, at a minimum, prevention and reporting procedures for abuse, neglect, and exploitation of consumers, dignity and rights of consumers, and confidentiality of consumers as described in §412.309 of this title (relating to Rights and Protection);

(ii)

must be demonstrated by each staff; and

(iii)

must be demonstrated by staff before contact with a consumer.

(B)

specialty competencies which:

(i)

include suicide/homicide precautions, infection control, screening and crisis intervention, safe management of verbally and physically aggressive behavior, recognition, reporting, and recording side effects, contraindications, and drug interactions of psychoactive medication, and rehabilitative approaches;

(ii)

must be demonstrated by those staff providing the specialized mental health community services or performing the specialized tasks; and

(iii)

must be demonstrated by staff before providing the specialized service or performing the specialized task.

(C)

critical competencies which:

(i)

are high risk and low frequency tasks that require verification of continuing competence along with specific timeframes for reassessment, including CPR, First Aid, and seizure assessment;

(ii)

must be demonstrated by those staff performing the high risk and low frequency task; and

(iii)

must be demonstrated before contact with a consumer and at the specified reassessment timeframes; and

(3)

evaluate the performance of each staff in accordance with a defined criteria which is based on the performance expectations referenced in paragraph (1) of this subsection.

(b)

Credentialing and appeals. The LMHA and MMCO must implement a credentialing and re-credentialing process for all its licensed staff and QMHP-CS staff and have a process for its staff to appeal credentialing and re-credentialing decisions. The LMHA and MMCO must require providers to:

(1)

use the LMHA's or MMCO's credentialing and re-credentialing and appeals processes for all of the provider's licensed staff and QMHP-CS staff; or

(2)

implement a credentialing and re-credentialing process for all of the provider's licensed staff and QMHPs-CS staff that meets the LMHA's or MMCO's credentialing and re-credentialing criteria and have a process for those staff to appeal credentialing and re-credentialing decisions.

(c)

Additional requirement for credentialing QMHP-CS. For credentialing as a QMHP-CS, an individual who is not a registered nurse, the credentialing and re-credentialing process (described in subsection (b) of this section) must include:

(1)

the minimum number of course work hours that is acceptable and a determination of whether a combination of course work hours in the specified areas is acceptable;

(2)

research of the individual's course work; and

(3)

justification and documentation of the credentialing decisions.

(d)

QMHP-CS supervision. If the QMHP-CS is not a physician, licensed doctoral level psychologist, licensed masters social worker-advanced clinical practitioner (LMSW-ACP), licensed marriage and family therapist (LMFT), licensed professional counselor (LPC), clinical nurse specialist (CNS) in psych/mental health, or nurse practitioner (NP) in psych/mental health, then the LMHA or MMCO or provider must assign a physician, licensed doctoral level psychologist, LMSW-ACP, LMFT, LPC, clinical nurse specialist (CNS) in psych/mental health, or nurse practitioner (NP) in psych/mental health to clinically supervise the QMHP-CS.

(e)

Peer review. The LMHA and MMCO and provider must implement a peer review process for licensed staff that:

(1)

promotes sound clinical practice;

(2)

promotes professional growth; and

(3)

complies with applicable state laws (e.g., Medical Practice Act, Nursing Practice Act, Vocational Nurse Act, Dental Practice Act, and Pharmacy Practice Act) and rules.

§412.313.Quality Management.

(a)

Quality management plan. The LMHA and MMCO must develop and implement a quality management plan that describes the ongoing activities of a quality management program, including a description of the methods for measuring, assessing, coordinating, communicating, and improving functions, processes, and outcomes.

(b)

Self-assessment. The LMHA and MMCO must conduct an ongoing self-assessment culminating in an annual report that evaluates the degree to which the organization accomplishes its goals and fulfills its purpose. The self-assessment forms the basis of quality improvement activities. The self-assessment includes the evaluation of:

(1)

clinical processes and functions, including:

(A)

access to mental health community services;

(B)

continuity of services;

(C)

compliance with this subchapter;

(D)

satisfaction of stakeholders in the community, including consumers (and LARs on the consumers' behalf), family members, providers, and other agencies; and

(E)

clinical outcomes; and

(2)

organizational processes, functions, and outcomes, including:

(A)

leadership, including organizational and local planning and management information systems;

(B)

competency and credentialing; and

(C)

quality management, including risk management, contract management, and utilization management; and

(D)

performance measures of importance to the organization and stakeholders in the community, including provider profiling results.

(c)

Quality improvement activities. Based on the self-assessment (described in subsection (b) of this section) the LMHA and MMCO must describe the quality improvement activities and process(es) for its clinical and organizational functions, processes, and outcomes that improve or correct identified problems.

(d)

Medical record audits. The LMHA and MMCO must audit statistically significant samples of medical records to measure compliance with internal and external performance requirements and evaluate quality of care indicators. The results of audits must be analyzed and incorporated into quality improvement activities.

(e)

Monitoring of restraint and seclusion. The LMHA and MMCO must monitor the use of restraint and seclusion by providers for compliance with paragraphs (1) and (2) of this subsection.

(1)

Restraint and seclusion in inpatient settings must be in accordance with TDMHMR rules, 25 TAC Chapter 405, Subchapter F (relating to Voluntary and Involuntary Behavioral Interventions in Mental Health Programs).

(2)

Restraint and seclusion in outpatient settings is prohibited, except as provided for in subparagraphs (A) and (B) of this paragraph, in which case the restraint or seclusion must be in accordance with §405.125, §405.127, and §405.132 of TDMHMR rules, 25 TAC Chapter 405, Subchapter F (relating to Voluntary and Involuntary Behavioral Interventions in Mental Health Programs).

(A)

In an emergency involving a child, adolescent, or adult, personal restraint may be used.

(B)

In an emergency involving a child or adolescent in a partial hospitalization program or a day program for acute needs, seclusion may be used.

(f)

Behavior management. The LMHA and MMCO must monitor the use of behavior management by providers to ensure that all behavior management activities, including aversive procedures, are conducted in a manner that assures the safety and dignity of the consumer.

(1)

Clinical review and approval.

(A)

The LMHA and MMCO must develop for providers' use, a process to obtain clinical review and approval for a consumer to participate in a behavior management program that involves aversive procedures.

(B)

Providers must document the clinical review and approval in the consumer's medical record.

(2)

Consent. The provider must obtain specific written informed consent of the consumer (or LAR) to participate in any behavior management program that limits the consumer's rights or involves the use of aversive procedures. The written consent must include acknowledgement that consent can be withdrawn at any time without prejudice.

(g)

Utilization management system. The LMHA and MMCO must define and implement a utilization management system that is under the direction of a psychiatrist and includes:

(1)

practice guidelines, developed with provider involvement, that direct providers to deliver treatment in the most effective and efficient manner, including the frequency of treatment plan reviews;

(2)

a process for making utilization/resource allocation determinations, including the formal determination of medical necessity, based on clinical data and information regarding the consumer's needs, and with consideration of the consumer's (and LAR's on the consumer's behalf) treatment preferences and objections, that includes:

(A)

staff who have the clinical education, experience, and knowledge to make utilization/resource allocation determinations;

(B)

notification of the determination to the consumer (or LAR) and provider in a timely manner; and

(C)

an appeal process for the consumer, or individual acting on the consumer's behalf, to appeal a determination, which is separate and distinct from the process that allows a Medicaid recipient the right to request a Medicaid fair hearing;

(3)

a process for reviewing provider treatment to determine whether it is consistent with the practice guidelines and the process for making utilization/resource allocation determinations;

(4)

a mechanism for coordinating the delivery of mental health community services by multiple providers through the use of continuity of services persons; and

(5)

the use of provider profiling to review, identify, and analyze current mental health community services, providers, and utilization patterns in order to educate clinicians and facilitate practice improvement.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on May 25, 1999.

TRD-9903083

Charles Cooper

Chairman, Texas MHMR Board

Texas Department of Mental Health and Mental Retardation

Earliest possible date of adoption: July 4, 1999

For further information, please call: (512) 206-4516


3. Standard of Care

25 TAC §§412.314-412.316

These rules are proposed under the Texas Health and Safety Code, §532.015(a), which provides the Texas Board of Mental Health and Mental Retardation with broad rulemaking authority; the Texas Government Code, §531.021(a), and the Texas Human Resources Code, §32.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas; Acts 1995, 74th Legislature, Chapter 6, §1, (Senate Bill 509), which clarifies the authority of HHSC to delegate the operation of all or part of a Medicaid program to a health and human services agency; the Human Resources Code, §32.021(c), which provides an agency operating part of the Medicaid program with the authority to adopt necessary rules for the proper and efficient operation of the program; the Texas Health and Safety Code, §534.052, which requires the Texas Board of Mental Health and Mental Retardation to adopt rules, including standards, that it considers necessary and appropriate to ensure the adequate provision of community-based mental health services through a local mental health authority; and the Texas Health and Safety Code, §533.047, which requires the Texas Board of Mental Health and Mental Retardation to develop performance, operation, quality of care, marketing, and financial standards for the provision by managed care organizations of mental health and mental retardation services to Medicaid clients. HHSC has delegated to TDMHMR the authority to operate the Medicaid programs for rehabilitative services and service coordination.

These rules would affect the Texas Health and Safety Code, §533.047 and §534.052, and the Human Resources Code, §32.021(c).

§412.314.Crisis Services.

(a)

Immediate assessment. The provider of crisis services must be available 24 hours a day, 365 days a year, to perform immediate assessments of consumers in crisis using the designated assessment instruments as required under a contract between the LMHA or MMCO and a state agency. Consumers experiencing a behavioral/emotional crisis with the potential for life threatening behavior or an acute psychiatric crisis must be immediately assessed face-to-face by a QMHP-CS.

(b)

Physician assessment. If life-threatening behavior or acute psychiatric crisis is identified by the QMHP-CS assessment (as described in subsection (a) of this section), then the provider of crisis services must have a physician, preferably a psychiatrist, perform a face-to-face assessment of the consumer as soon as possible, but within 24 hours. The QMHP-CS must provide ongoing crisis services (e.g., interventions for the crisis and/or monitoring of the consumer) until the crisis is resolved or the consumer is placed in an appropriate treatment environment.

(c)

Documentation of crisis services. The provider of crisis services must maintain documentation of the crisis services, including:

(1)

date, time, name of consumer (if given);

(2)

presenting problem;

(3)

services requested by the consumer (or LAR on the consumer's behalf); disposition;

(4)

names and titles of staff involved;

(5)

actions used by the provider to address the problems presented; and

(6)

the response of the consumer, and if appropriate, the response of the LAR and family members.

(d)

Communication of crisis contacts. If a consumer currently receiving mental health community services through or by the LMHA or MMCO has experienced a crisis and been assessed in accordance with subsection (a) of this section, then the provider of crisis services must communicate that crisis contact to the consumer's continuity of services person as soon as possible, but no later than the next working day.

§412.315.Assessment and Treatment Planning.

(a)

Assessment and documentation. At the first non-crisis face-to-face contact with a consumer, a provider who is a QMHP-CS must perform an assessment of the consumer. The assessment must be documented and includes:

(1)

identifying data;

(2)

eligibility for proposed mental health community services;

(3)

present status and relevant history, including education, employment, legal, military, developmental, and current available social and support systems;

(4)

determination of co-occurring mental health, substance abuse, or mental retardation disorders;

(5)

relevant past and current medical and psychiatric information and a documented diagnosis based on all five axes of the current DSM by a licensed professional practicing within the scope of his/her license;

(6)

information from the consumer (and LAR on the consumer's behalf) regarding the consumer's strengths, needs, natural supports, responsiveness to past interventions, as well as preferences for and objections to specific treatments;

(7)

if the consumer is an adult without an LAR, the needs and desire of the consumer for family member involvement in treatment and mental health community services;

(8)

the identification of the LAR's or family members' need for education and support services related to the consumer's mental illness and the plan to facilitate the LAR's or family members' receipt of the needed education and support services; and

(9)

recommendations and conclusions regarding treatment needs.

(b)

Treatment plan development.

(1)

The provider must develop the consumer's treatment plan, in consultation with the consumer. The provider must give the consumer (and LAR) a copy of the treatment plan.

(2)

The provider must involve the consumer (and LAR on the consumer's behalf) in all aspects of planning the consumer's treatment. If the consumer has requested the involvement of a family member, then the provider must involve the family member in all aspects of planning the consumer's treatment.

(3)

In accordance with the process for making utilization/resource allocation determinations (described in §412.313(g)(2) of this title (relating to Quality Management)), the provider must seek appropriate authorizations and submit required documentation.

(4)

The provider must communicate the consumer's treatment plan to the consumer's continuity of services person if the provider is not also the continuity of services person.

(c)

Treatment plan review. The provider must review each consumer's treatment plan as clinically indicated and as required by the LMHA or MMCO and document such reviews.

(d)

Progress notes. The provider must maintain in the medical record notes describing the consumer's progress towards goals identified in the treatment plan, as well as other clinically significant activities or events.

(e)

Provider summary of care. Following completion of a consumer's episode of care, the provider must enter into the medical record:

(1)

a summary of mental health community services provided to the consumer during the episode of care, the consumer's response to treatment, and any other relevant information; and

(2)

the consumer's last diagnosis based on all five axes of the current DSM.

(f)

Documentation of psychoactive medication related mental health community services. The provider must include in a consumer's medical record documentation that:

(1)

justifies initial prescription(s) of psychoactive medications and all changes in psychoactive medications;

(2)

a medical history (including medication history, known allergies, current prescriptions, and nonprescription medications) and if physical assessments as clinically indicated were conducted prior to prescribing psychoactive medications;

(3)

consideration of the need for laboratory screening and other procedures to gather relevant clinical information was given prior to prescribing psychoactive medication and as clinically indicated throughout the course of treatment;

(4)

consultation from a psychiatrist was obtained if:

(A)

indicated by the treatment plan;

(B)

a higher than recommended dose of psychoactive medication is prescribed;

(C)

an unusual route of administration of psychoactive medication is prescribed;

(D)

indicated by psychoactive medication side effects, adverse effects, or medication toxicity; and

(E)

polypharmacy is prescribed (i.e., more than one drug in the same class is prescribed for the same condition);

(5)

describes all errors in psychoactive medication administration; and

(6)

verbal and written information was provided to the consumer (and LAR) about prescribed psychoactive medication(s) and about any subsequent significant alterations in the medication regimen, including:

(A)

the condition for which it is prescribed;

(B)

risks and benefits of taking and not taking the medication;

(C)

side effects;

(D)

alternative forms of treatment and expected results; and

(E)

the proposed course of treatment and expected results.

§412.316.Mental Health Community Services for Children and Adolescents.

(a)

Age and developmentally appropriate mental health community services. All mental health community services delivered to children and adolescents by a provider must be, for each child and adolescent, age-appropriate, developmentally-appropriate, and consistent with academic development.

(b)

Separation of consumers by age. A provider that delivers mental health community services to children and adolescents in group settings (e.g., residential, day programs, group therapy, partial hospitalization, and inpatient) must separate children and adolescents from adults. The provider must further separate children from adolescents according to age and developmental needs, unless there is a clinical or developmental justification in the medical record.

(c)

Clinical review of treatment plan. The provider must perform a clinical review of the treatment plan of each child and adolescent as clinically indicated, but no less that every 90 days, and document such review. The clinical review must involve the child or adolescent and the LAR.

(d)

Transition to mental health community services for adults. The provider must develop a transition plan for each adolescent who will need mental health community services for adults. The transition plan must include:

(1)

a summary of the mental health community services and treatment the adolescent received as a child and adolescent;

(2)

the adolescent's current status (e.g., diagnosis, medications, level of functioning) and unmet needs;

(3)

information from the adolescent and the LAR regarding the adolescent's strengths, preferences for mental health community services, and responsiveness to past interventions; and

(4)

a treatment plan that:

(A)

indicates the mental health community services the adolescent will receive as an adult; and

(B)

ensures the adolescent's continuity of services.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on May 25, 1999.

TRD-9903084

Charles Cooper

Chairman, Texas MHMR Board

Texas Department of Mental Health and Mental Retardation

Earliest possible date of adoption: July 4, 1999

For further information, please call: (512) 206-4516


4. Service Standards

25 TAC §§412.317-412.320

These rules are proposed under the Texas Health and Safety Code, §532.015(a), which provides the Texas Board of Mental Health and Mental Retardation with broad rulemaking authority; the Texas Government Code, §531.021(a), and the Texas Human Resources Code, §32.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas; Acts 1995, 74th Legislature, Chapter 6, §1, (Senate Bill 509), which clarifies the authority of HHSC to delegate the operation of all or part of a Medicaid program to a health and human services agency; the Human Resources Code, §32.021(c), which provides an agency operating part of the Medicaid program with the authority to adopt necessary rules for the proper and efficient operation of the program; the Texas Health and Safety Code, §534.052, which requires the Texas Board of Mental Health and Mental Retardation to adopt rules, including standards, that it considers necessary and appropriate to ensure the adequate provision of community-based mental health services through a local mental health authority; and the Texas Health and Safety Code, §533.047, which requires the Texas Board of Mental Health and Mental Retardation to develop performance, operation, quality of care, marketing, and financial standards for the provision by managed care organizations of mental health and mental retardation services to Medicaid clients. HHSC has delegated to TDMHMR the authority to operate the Medicaid programs for rehabilitative services and service coordination.

These rules would affect the Texas Health and Safety Code, §533.047 and §534.052, and the Human Resources Code, §32.021(c).

§412.317.Rehabilitative Services.

(a)

Focus and setting. The provider of rehabilitative services must:

(1)

focus the rehabilitative services on enhancing the consumer's access to community resources;

(2)

develop strategies to enhance the consumer's functional resources that have been compromised by mental illness; and

(3)

provide the rehabilitative services in individual and group settings that enhance the consumer's functioning in the consumer's (or LAR's on the consumer's behalf) chosen living, learning, working, and socializing environments.

(b)

Assessing. The provider of rehabilitative services must base the delivery of rehabilitative services on a collaborative assessment with the consumer (and LAR on the consumer's behalf) that identifies:

(1)

the consumer's recovery goals;

(2)

the consumer's changing clinical needs;

(3)

the consumer's natural supports and the consumer's current use and benefit from those supports; and

(4)

the demands and adaptability of the consumer's chosen environments.

(c)

Evaluating and modifying. The provider of rehabilitative services must evaluate and modify the rehabilitative services offered to the consumer on an on-going basis in order to:

(1)

assess appropriateness and relevance to the consumer's recovery goals;

(2)

maximize skill acquisition in the consumer's chosen environments;

(3)

mobilize the consumer's natural supports; and

(4)

enhance the consumer's response to environmental demands and modification of the consumer's chosen environments.

§412.318.Supported Employment.

(a)

Identifying job goals and obtaining and maintaining employment. The provider of supported employment must provide the consumer with individualized rehabilitative services:

(1)

to identify job and career goals;

(2)

to obtain a regular integrated community job; and

(3)

to maintain employment (e.g., assist the consumer in keeping his/her regular integrated community job or assist the consumer in obtaining another regular integrated community job).

(b)

Developing regular integrated community jobs. The provider of supported employment must develop regular integrated community jobs for consumers through communication and involvement with community employers and other community stakeholders.

§412.319.Supported Housing.

(a)

Promoting regular integrated housing options. The provider of supported housing must actively promote regular integrated housing options in the community and, when necessary, provide funds for rental assistance on a temporary basis.

(b)

Locating, obtaining, maintaining, and retaining regular integrated housing. The provider of supported housing must provide the consumer with individualized rehabilitative services to locate, obtain, maintain, and retain regular integrated housing, based on the consumer's needs and choices. The provision of supported housing services may not be contingent on the consumer's compliance with his/her treatment plan.

§412.320.Assertive Community Treatment (ACT).

(a)

Eligibility and discharge criteria. The LMHA and MMCO must have a clearly identified mission to serve consumers with severe symptoms and impairments of mental illness that are not effectively remedied by available treatments. The LMHA and MMCO, in consultation with its provider of ACT services, must have measurable and operationally defined criteria to identify those consumers for whom ACT services are appropriate and criteria to identify those consumers who no longer need ACT services.

(b)

ACT service delivery. The provider of ACT services must deliver ACT services in accordance with the following requirements.

(1)

The ACT staff function as a team and maintain full responsibility for the consumer's continuity of services, psychiatric services, counseling, housing support services, substance abuse treatment, employment support services, and rehabilitative services with minimal referrals to other providers of mental health community services.

(2)

The ACT team meets daily to communicate and plan mental health community services for each consumer. The team reviews each consumer's status daily.

(3)

ACT services are need-based rather than. time-limited and consumers are not transferred to a lesser level of care while they still need ACT services.

(4)

The majority of ACT services are delivered one-on-one to the consumer while the consumer is in the community (e.g., in the consumer's home, neighborhood park, grocery store, or restaurant).

(5)

The ACT team provides support and skills training for the consumer and the consumer's natural support system (e.g., family members, LAR, landlord, or employer).

(c)

Crisis and hospitalizations. The provider of ACT services must:

(1)

have 24-hour responsibility and availability for managing the consumer's psychiatric crisis;

(2)

coordinate or be involved in all hospital admissions of the consumer; and

(3)

be involved in all hospital discharges of the consumer.

(d)

Consumer-to-staff ratio. The provider of ACT services must maintain, for each ACT team, a consumer-to-staff ratio of no more than 10 consumers to one full-time team member, excluding the psychiatrist and any administrative staff. The consumer-to-staff ratio must take into consideration evening and weekend hours, the needs of special populations, and geographic areas that are covered.

(e)

ACT team staffing requirements. The provider of ACT services must meet, for each ACT team, the following minimum staffing configuration.

(1)

An ACT team has a minimum of four hours per week of dedicated psychiatrist time per 20 consumers served by the team. (The psychiatrist is an integral team member.)

(2)

An ACT team has at least one full-time registered nurse.

(3)

At least 75% of the ACT team staff are licensed or have at least a bachelor degree.

(4)

An ACT team includes at least one staff who has and maintains expertise in accessing affordable community housing (e.g., Housing and Urban Development's Section 8 certificate).

(5)

An ACT team includes at least one staff who has at least one year of experience and training in substance abuse treatment.

(6)

An ACT team includes at least one staff who has at least one year of training and supervised experience in vocational rehabilitation and support services.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on May 25, 1999.

TRD-9903085

Charles Cooper

Chairman, Texas MHMR Board

Texas Department of Mental Health and Mental Retardation

Earliest possible date of adoption: July 4, 1999

For further information, please call: (512) 206-4516


5. References and Distribution

25 TAC §412.321, §412.322

These rules are proposed under the Texas Health and Safety Code, §532.015(a), which provides the Texas Board of Mental Health and Mental Retardation with broad rulemaking authority; the Texas Government Code, §531.021(a), and the Texas Human Resources Code, §32.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas; Acts 1995, 74th Legislature, Chapter 6, §1, (Senate Bill 509), which clarifies the authority of HHSC to delegate the operation of all or part of a Medicaid program to a health and human services agency; the Human Resources Code, §32.021(c), which provides an agency operating part of the Medicaid program with the authority to adopt necessary rules for the proper and efficient operation of the program; the Texas Health and Safety Code, §534.052, which requires the Texas Board of Mental Health and Mental Retardation to adopt rules, including standards, that it considers necessary and appropriate to ensure the adequate provision of community-based mental health services through a local mental health authority; and the Texas Health and Safety Code, §533.047, which requires the Texas Board of Mental Health and Mental Retardation to develop performance, operation, quality of care, marketing, and financial standards for the provision by managed care organizations of mental health and mental retardation services to Medicaid clients. HHSC has delegated to TDMHMR the authority to operate the Medicaid programs for rehabilitative services and service coordination.

These rules would affect the Texas Health and Safety Code, §533.047 and §534.052, and the Human Resources Code, §32.021(c).

§412.321.References.

The following laws and rules are referenced in this subchapter:

(1)

Texas Health and Safety Code, §81.001 et seq., §85.001 et seq., §242.002(6), §533.047, §534.001 et seq., §§595.001-595.010, §571.001 et seq., §576.005, and §§611.001-611.008;

(2)

Texas Insurance Code, Articles 20A and 21.52F;

(3)

Texas Civil Statutes, Articles 4495b and 6252-17a;

(4)

Texas Rules of Civil Evidence, Rule 510(d);

(5)

Texas Human Resources Code, §48.0385

(6)

42 CFR Part 2;

(7)

45 CFR 99ff;

(8)

45 CFR Part 46 (Protection of Human Subjects)

(9)

Chapter 419, Subchapter L of this title (relating to Medicaid Rehabilitative Services);

(10)

Chapter 405, Subchapter F of this title (relating to Voluntary and Involuntary Behavioral Interventions in Mental Health Programs); and

(11)

25 TAC Part I, Chapter 97, §1.

§412.322.Distribution.

(a)

This subchapter shall be distributed to:

(1)

members of the Texas Board of Mental Health and Mental Retardation ;

(2)

executive, management, and program staff of TDMHMR Central Office;

(3)

chairpersons of boards of trustees and executive directors of all LMHAs;

(4)

chief executive officers of all MMCOs, providers of rehabilitative services reimbursed by Medicaid, and providers of service coordination reimbursed by Medicaid; and

(5)

advocacy organizations.

(b)

The executive director of each LMHA and the chief executive officer of each MMCO is responsible for disseminating copies of this subchapter to:

(1)

all appropriate staff; and

(2)

its providers.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State on May 25, 1999.

TRD-9903086

Charles Cooper

Chairman, Texas MHMR Board

Texas Department of Mental Health and Mental Retardation

Earliest possible date of adoption: July 4, 1999

For further information, please call: (512) 206-4516


Chapter 419. Medicaid State Operating Agency Responsibilities

Subchapter L. Medicaid Rehabilitative Services

25 TAC §§419.451-419.466

The Texas Department of Mental Health and Mental Retardation (TDMHMR) proposes new §§419.451-419.466 of Chapter 419, Subchapter L, governing Medicaid rehabilitative services. The repeals of §§409.351-409.365 of Chapter 409, Subchapter I, governing rehabilitative services for persons with mental illness, which the new sections will replace, are contemporaneously proposed in this issue of the Texas Register .

The proposed new sections would clarify the requirements for the delivery of Medicaid rehabilitative services; include two additional professionals under the definition of licensed practitioner of the healing arts (LPHA); state the specific requirements for becoming a provider of rehabilitative services consistent with the Medicaid State Plan as approved by HCFA; and modify the maximum number of hours per day for which reimbursement will be made.

Bill Campbell, chief financial officer, has determined that for each year of the first five years the proposed new rules are in effect enforcing or administering the rules does not have foreseeable implications relating to cost or revenues of the state or local governments.

Ernest McKenney, director, Medicaid Administration, has determined that for each year of the first five years the proposed new rules are in effect the public benefits expected as a result of the adoption of the rules are the promulgation of rules that state the specific requirements for becoming a provider of rehabilitative services consistent with the Medicaid State Plan as approved by HCFA; the allowance of additional qualified professionals (licensed marriage and family therapists and advance practice nurses) to practice as licensed practitioners of the healing arts; and the allowance of greater flexibility for providers in determining the most appropriate programming configuration for eligible individuals, based upon their specific needs. It is anticipated that there would be no economic cost to persons required to comply with the rules as proposed.

It is not anticipated that the rules will affect a local economy.

It is anticipated that the proposed new rules will not have an adverse economic effect on small businesses because they do not place additional requirements on small business than those in the rules proposed for repeal.

Written comments on the proposal may be sent to Linda Logan, director, Policy Development, Texas Department of Mental Health and Mental Retardation, P.O. Box 12668, Austin, Texas 78711-2668, within 30 days of publication.

A public hearing will be held at 10:00 a.m. on Tuesday, June 22, 1999, in the auditorium of the main TDMHMR Central Office building (Building 2) at TDMHMR Central Office, 909 West 45th Street, Austin, Texas, to accept oral and written testimony concerning this proposal. Persons requiring an interpreter for the deaf or hearing impaired should contact the TDMHMR Central Office operator at least 72 hours prior to the hearing at TDD (512) 206-5330. Persons requiring any other accommodation for a disability should notify Sheila Wilkins, Office of Policy Development, at least 72 hours prior to the hearing by calling (512) 206-4516 or the TDY phone number of Texas Relay, 1-800-735-2988.

These new sections are proposed under the Texas Health and Safety Code, §532.015(a), which provides the Texas Board of Mental Health and Mental Retardation with broad rulemaking authority; the Texas Government Code, §531.021(a), and the Texas Human Resources Code, §32.021(a), which provide HHSC with the authority to administer the federal medical assistance (Medicaid) program in Texas; Acts 1995, 74th Legislature, Chapter 6, §1, (Senate Bill 509), which clarifies the authority of HHSC to delegate the operation of all or part of a Medicaid program to a health and human services agency; and the Human Resources Code, §32.021(c), which provides an agency operating part of the Medicaid program with the authority to adopt necessary rules for the proper and efficient operation of the program. HHSC has delegated to TDMHMR the authority to operate the Medicaid program for rehabilitative services.

The sections affect the Human Resources Code, §32.012(c), which provides an agency operating part of the Medicaid program with the authority to adopt necessary rules for the proper and efficient operation of the program.

§419.451. Purpose.

The purpose of this subchapter is to describe the requirements for the delivery of rehabilitative services reimbursed by Medicaid.

§419.452. Application.

This subchapter applies to Medicaid providers.

§419.453.Definitions.

The following words and terms, when used in this subchapter, have the following meanings, unless the context clearly indicates otherwise:

(1)

Arrangement - A contract executed between the Medicaid provider and a person or entity for the provision of rehabilitative services that are reimbursed by Medicaid.

(2)

Adolescent - An individual who is 13 through 17 years of age.

(3)

Adult - An individual who is 18 years of age or older.

(4)

Child - An individual who is 0 through 12 years of age.

(5)

Crisis - A situation in which an individual is at immediate risk of causing harm to self or others.

(6)

Direct contact - Face-to-face interaction with the individual (and/or LAR or primary care giver of a child or adolescent) for the delivery of a rehabilitative service.

(7)

Individual - A person seeking or receiving rehabilitative services.

(8)

Institution for mental diseases - A hospital, nursing facility, or other institution of more than 16 beds, that is primarily engaged in providing diagnosis, treatment, or care of persons with mental illness, including medical attention, nursing care, and related services.

(9)

LAR (legally authorized representative) - The parent, guardian, or managing conservator of a child or adolescent or the guardian of the person of an adult.

(10)

LPHA or licensed practitioner of the healing arts - A person employed by a Medicaid provider, under arrangement with a Medicaid provider, or employed by a professional association or institution of higher learning under arrangement with a Medicaid provider who is:

(A)

a physician (MD or DO) licensed to practice medicine in Texas;

(B)

a licensed professional counselor (LPC) as defined in Texas Civil Statutes, §4512g;

(C)

a licensed masters social worker (LMSW)-Advanced Clinical Practitioner (ACP) as defined in the Human Resources Code, Chapter 50;

(D)

a licensed psychologist as defined in Texas Civil Statutes, §4495b;

(E)

an advance practice nurse as defined in Texas Civil Statutes, Article 4514, §8, and recognized by the Board of Nurse Examiners for the State of Texas as a clinical nurse specialist (CNS) in psych/mental health or nurse practitioner (NP) in psych/mental health; or

(F)

a licensed marriage and family therapist (LMFT) as defined in Texas Civil Statutes, Article 4512c-1.

(11)

LMHA or local mental health authority - An entity to which the Texas Board of Mental Health and Mental Retardation delegates its authority and responsibility within a specified region for the planning, policy development, coordination, resource development and allocation, and for supervising and ensuring the provision of mental health services to people with mental illness in one or more local service areas.

(12)

Medicaid provider - An entity with which TDMHMR has a provider agreement to provide rehabilitative services that are reimbursed by Medicaid.

(13)

Medically/clinically necessary service - A service that:

(A)

is reasonable and necessary for the treatment of a mental health disorder or a mental health and chemical dependency disorder or to improve, maintain, or prevent deterioration of functioning resulting from such a disorder;

(B)

is in accordance with professionally accepted clinical guidelines and standards of practice in behavioral health care;

(C)

is furnished in the most appropriate and least restrictive setting in which the service can be safely provided;

(D)

is provided at the most appropriate level and supply that is safe for the individual; and

(E)

could not be omitted without adversely affecting the individual's mental or physical health or the quality of care rendered.

(14)

On site - A location operated by the provider at which services are provided, such as a clinic, clubhouse, or day treatment setting, but not a residential treatment facility or assisted living facility with 16 or fewer beds, or a facility with more than 16 beds that is a hospital licensed under Chapter 577 or Chapter 241 of the Texas Health and Safety Code. The term also includes a school when services are provided to children or adolescents.

(15)

Professional - A person who is credentialed as a QMHP-CS and appropriately supervised in accordance with Chapter 408, Subchapter B of this title (relating to Mental Health Community Services Standards).

(16)

Professional association - An entity formed and operated in accordance with Texas Civil Statutes, Article 1528f.

(17)

Rehabilitative services - The following medical and remedial services approved by an LPHA and delivered to an individual with mental illness in accordance with this subchapter for the maximum reduction of symptoms of the individual's mental illness and restoration to his/her optimal functioning level:

(A)

community support services;

(B)

day programs for acute needs;

(C)

day programs for skills training;

(D)

day programs for skills maintenance; and

(E)

rehabilitative plan oversight.

(18)

Small group - A service delivery modality involving two to eight individuals and one staff.

(19)

Texas Department of Mental Health and Mental Retardation (TDMHMR) - The Texas Department of Mental Health and Mental Retardation or its designee.

(20)

Treatment plan - A written document developed by the Medicaid provider, in consultation with the individual (and LAR on the individual's behalf), that is based on assessments of the individual and which addresses the individual's strengths, needs, goals, and preferences regarding service delivery. The treatment plan includes:

(A)

measurable goals targeted to the individual's symptoms, needs, and functioning;

(B)

the types of services to be provided;

(C)

a schedule for service delivery, including amount, frequency, and duration;

(D)

the staff person responsible for the service(s) to be provided;

(E)

time frames for achieving the goals; and

(F)

a projected schedule for re-evaluation of the treatment plan.

(21)

Vocational services - Services related to the preparation of an individual for employment including training in job-task specific skills and job development or placement.

§419.454. Eligibility of Individuals for Rehabilitative Services Reimbursed by Medicaid.

In order for a Medicaid provider to be reimbursed by Medicaid for rehabilitative services delivered to an individual, the individual must:

(1)

meet the following diagnosis criteria:

(A)

be under 18 years of age with a diagnosis of a mental illness (but not a sole diagnosis of substance abuse, mental retardation, autism, or pervasive developmental disorder) who exhibits a serious emotional, behavioral, or mental disorder and:

(i)

who has been determined to have a Global Assessment of Functioning (GAF) score of 50 or less within the 365 days preceding the date of the eligibility determination performed in accordance with this section;

(ii)

who has been determined to be seriously emotionally disturbed and requiring special education under the Individuals with Disabilities Education Act (IDEA), 25 USC §1400 et seq.; or

(iii)

who is at risk of disruption of the preferred living or child care environment; or

(B)

be 18 years of age or older and:

(i)

have a diagnosis of schizophrenia, major depression, or bipolar disorder; or

(ii)

have a diagnosis other than schizophrenia, major depression, or bipolar disorder, except a sole diagnosis of substance abuse or mental retardation, and have been determined to have a Global Assessment of Functioning (GAF) score of 50 or less within the 365 days preceding the date of the eligibility determination performed in accordance with this section;

(2)

be enrolled as a Medicaid recipient;

(3)

be residing in a living arrangement other than an institution for mental diseases or, if residing in a nursing facility, have been determined through a preadmission screening and annual resident review (PASARR) assessment to require specialized services;

(4)

based on TDMHMR's uniform assessment protocol, be determined to need rehabilitative services; and

(5)

have been personally assessed by an LPHA and, based on the findings of the assessment and other information in the individual's medical record, have a treatment plan, approved by an LPHA, that specifies and describes the types of rehabilitative services that are medically/clinically necessary services and reasonable to ameliorate the effects of mental illness. (The LPHA's signature on the treatment plan indicates approval of the plan.)

§419.455. Rehabilitative Services: General Requirements.

(a)

Medicaid providers must develop a treatment plan in accordance with Chapter 408, Subchapter B of this title (relating to Mental Health Community Services Standards).

(1)

The treatment plan must identify the types of rehabilitative services to be provided to eligible individuals and the service delivery modality (i.e., one-on-one, small group, or day program) for delivering the rehabilitative services.

(2)

The treatment plan must be approved by an LPHA before the delivery of rehabilitative services, unless a crisis requires immediate intervention, in which case the rationale for crisis intervention must be documented in the individual's medical record.

(b)

Medicaid providers must comply with this subchapter and Chapter 408, Subchapter B of this title (relating to Mental Health Community Services Standards) in the delivery of rehabilitative services.

(c)

Rehabilitative services provided in response to a crisis may not be provided in a small group.

(d)

Multiple community support services occurring at the same time and at the same facility must be conducted by separate staff and provided in separate locations. Multiple day programs occurring at the same time and at the same facility must each meet the staffing ratios required in this subchapter and be provided in separate locations.

(e)

A community support service provided one-on-one to an LAR or primary care giver of a child or adolescent that is similar to a day program service provided to the individual may be provided to the LAR or primary care giver while the individual is attending the day program.

(f)

A Medicaid provider may not unlawfully discriminate against individuals based on race, color, national origin, religion, sex, age, disability, or political affiliation. A Medicaid provider may not deny services to individuals based on sexual orientation.

§419.456. Community Support Services.

(a)

Description. Community support services are services that are provided in person one-on-one or in a small group, either on site or in the community (including in the individual's home), but not as part of a day program. Services are continually monitored for effectiveness and modified as needed.

(b)

Components. Components of community support services are as follows.

(1)

Symptom management and support services.

(A)

Symptom management and support services focus on managing, reducing, or eliminating acute or persistent symptoms of mental illness in adults and acute or persistent symptoms of serious emotional disturbance in children and adolescents.

(B)

Medicaid providers must gather baseline information on the manifestation of the psychiatric symptoms, design interventions, and monitor outcomes.

(C)

Symptom management and support services include:

(i)

Nursing services. Nursing services must be provided by a registered nurse (RN) or licensed vocational nurse (LVN) and include:

(I)

administration of medication;

(II)

monitoring the efficacy of medication;

(III)

monitoring the side-effects of medication;

(IV)

nursing services relating to detoxification; and

(V)

other nursing services that enable the individual to attain or maintain an optimal level of functioning.

(ii)

Medication training and monitoring. Medication training and monitoring must be provided by a registered pharmacist, RN, LVN, or other qualified and appropriately trained person who is supervised in accordance with state law. Medication training regarding the individual's medication may be provided to the individual, LAR, or primary care giver of a child or adolescent. Medication training includes:

(I)

information pertaining to the purpose of the medication;

(II)

potential side-effects of the medication;

(III)

contraindications;

(IV)

overdose precautions; and

(V)

self administration of medication.

(iii)

Other services. Other services are those that assist in the identification and management of symptoms of mental illness in an adult or that assist in the identification and management of serious emotional disturbance in a child or adolescent.

(I)

Other services provided to the individual include:

(-a-)

instruction in methods of managing stress;

(-b-)

instruction in strategies or behavioral techniques for coping with and managing symptoms or serious emotional disturbance;

(-c-)

reality orientation;

(-d-)

training related to self-administration of medication;

(-e-)

identification and management of side-effects of medication; and

(-f-)

supportive services during times of crisis or episodes of acute symptoms.

(II)

Other services provided to the LAR or primary care giver of a child or adolescent include:

(-a-)

instruction in methods of managing the individual's stress;

(-b-)

instruction in strategies or behavioral techniques for coping with and managing the individual's symptoms or serious emotional disturbance;

(-c-)

instruction in assisting the individual with reality orientation;

(-d-)

training related to self-administration of medication by the individual;

(-e-)

identification and management of side-effects of the individual's medication; and

(-f-)

supportive services during times of crisis or episodes of acute symptoms experienced by the individual.

(2)

Community living skills training.

(A)

Community living skills training focuses on ameliorating mental and functional disabilities by reducing or eliminating the effect of the psychiatric symptoms on the individual's ability to integrate into the community.

(B)

Medicaid providers must gather baseline information on the individual's skill strengths and deficits, determine the impact of the individual's symptoms on community integration, design interventions, and monitor outcomes.

(C)

Community living skills training includes:

(i)

training individuals in problem solving that assists, supports, or enables them to gain or better utilize skills necessary to attain or maintain community tenure (e.g., personal hygiene, household tasks, money management);

(ii)

supporting and training individuals to enable them to access needed services in the community (e.g., medical care, dental care, legal services, transportation services, living accommodations);

(iii)

training individuals to improve communication, increase interpersonal interactions, and enhance appropriate interpersonal behaviors; and

(iv)

interventions to develop natural supports in individuals' chosen living, working, learning, and social environments.

(3)

Employment-related support and skills training.

(A)

Employment-related supports and skills training focus on reducing or managing behaviors or symptoms of mental illness that interfere with an individual's ability to obtain or retain employment.

(B)

Medicaid providers must gather baseline information on the individual's skills strengths and deficits, determine the impact of the individual's symptoms on employment, design interventions, and monitor outcomes.

(C)

Employment-related support and skills training include:

(i)

instruction in dress, grooming, socially acceptable behaviors, and etiquette necessary to obtain or retain employment;

(ii)

instruction in arranging transportation, utilizing public transportation, accessing and utilizing available resources related to the acquisition of employment, and accessing employment-related programs and benefits (e.g., unemployment, workers compensation, and social security);

(iii)

interventions or supports provided on or off the job site to reduce behaviors and symptoms of mental illness that interfere with job performance; and

(iv)

interventions designed to develop natural supports on or off the job site to compensate for skill deficits that interfere with job performance.

§419.457. Day Programs for Acute Needs.

(a)

Description. Day programs for acute needs are short-term, intensive treatment provided to individuals who require multidisciplinary treatment in order to stabilize acute psychiatric symptoms and prevent admission to a more restrictive treatment setting. Day programs for acute needs are provided in a highly structured and safe environment with constant supervision. An individual's interactions with staff are frequent. Services are available throughout the day program's operating hours and development of social supports are encouraged and facilitated. Services are goal-oriented and focus on improving peer interaction, appropriate social behavior, experience in the community, and stress tolerance. Services are continually monitored for effectiveness and modified as needed.

(b)

Length of stay. An individual's initial prescribed length of stay per episode of care may not exceed 10 consecutive calendar days. The Medicaid provider may extend a prescribed length of stay if evidence of the individual's symptoms indicates that such an extension would be a medically/clinically necessary service, as determined by an LPHA, to improve the individual's current condition or to prevent admission to a more restrictive treatment setting. Such evidence of symptoms must be documented in accordance with §419.461(c) of this title (relating to Documentation Requirements).

(c)

Components. Components of day programs for acute needs are as follows.

(1)

Psychiatric nursing services. Continuous psychiatric nursing services must be provided by an RN at the day program's location. Psychiatric nursing services include:

(A)

nursing assessment;

(B)

coordination of medical activities (e.g., referrals to specialists and scheduling medical laboratory tests);

(C)

administration of medication;

(D)

specimen collection;

(E)

crisis medical interventions (as ordered by a physician); and

(F)

general nursing care.

(2)

Medication training and monitoring. Medication training and monitoring must be provided by a registered pharmacist, RN, LVN, or other qualified and appropriately trained person who is supervised in accordance with state law. Medication training includes:

(A)

information pertaining to the purpose of the medication;

(B)

potential side-effects of the medication;

(C)

contraindications;

(D)

overdose precautions; and

(E)

self administration of medication.

(3)

Behavior skills training.

(A)

Behavior skills training focuses on minimizing the effect of the individual's mental illness on his/her level of functioning.

(B)

Medicaid providers must gather baseline information on the manifestation of the acute psychiatric symptoms, design interventions, and monitor outcomes.

(C)

Behavior skills training topics include:

(i)

the identification of signs of reoccurrence of symptomatology;

(ii)

ways to avoid florid occurrences; and

(iii)

techniques for developing internal locus of control in regard to symptoms and for developing new coping mechanisms associated with the symptoms.

(4)

Independent daily living skills training.

(A)

Independent daily living skills training focuses on assisting the individual in acquiring the most immediate, fundamental functional skills needed to enable the individual to reside in the community and avert more restrictive levels of treatment.

(B)

Medicaid providers must gather baseline information pertaining to the individual's current functional skill levels, identify those skills that the adult will need to increase community tenure or the child or adolescent will need to be maintained at home or in the preferred living or child care environment, develop an individualized skill acquisition program, and evaluate outcomes.

(C)

Independent daily living skills training:

(i)

for children and adolescents includes training in self-care, social skills, integrating into community activities, and other developmentally appropriate skills; and

(ii)

for adults includes training in personal hygiene, nutrition, food preparation, exercise, and integrating into community activities.

(d)

Location of services. Day programs for acute needs must be provided:

(1)

in a free-standing program serving persons residing elsewhere in the community; or

(2)

within a residential treatment setting that is short-term and crisis resolution-oriented with 16 or fewer beds.

(e)

Staffing ratios. Each day program for acute needs must have a staffing ratio that ensures program adequacy and the safety of individuals. Minimum staffing ratios are:

(1)

one RN for every 16 individuals at the day program's location during all hours of program operation;

(2)

one additional professional staff to be physically available, with a response time not to exceed 30 minutes, during all hours of program operation. This professional may not be someone assigned full-time to another day program;

(3)

one physician to be available by phone, with a response time not to exceed 15 minutes, during all hours of program operation;

(4)

two staff at the day program's location during all hours of program operation; and

(5)

additional staff at the day program's location sufficient to maintain a ratio of one staff to every four individuals during all hours of program operation.

(f)

Program director. Day programs for acute needs must be under the clinical and administrative direction of a professional who is not the RN as required in subsection (e)(1) of this section.

§419.458. Day Programs for Skills Training.

(a)

Description. Day programs for skills training focus on the amelioration of mental and functional deficits through skills training and supportive interventions. Services are continually monitored for effectiveness and modified as needed. Services are provided to:

(1)

individuals who, with instruction, guidance, and structure or support, may be capable of increasing their level of functioning;

(2)

individuals who do not require more intensive short-term treatment; and

(3)

adults who are able to manage self-care tasks, demonstrate awareness of impact on others, demonstrate a measurable degree of goal orientation, and not exhibit either threatening or extremely disruptive behaviors.

(b)

Components. Components of day programs for skills training are as follows.

(1)

Nursing services. Nursing services must be provided by an RN or LVN at the day program's location. Nursing services include:

(A)

administration of medication;

(B)

specimen collections (as ordered by a physician); and

(C)

general nursing care.

(2)

Medication training and monitoring. Medication training and monitoring must be provided by a registered pharmacist, RN, LVN, or other qualified and appropriately trained person who is supervised in accordance with state law. Medication training includes:

(A)

information pertaining to the purpose of the medication;

(B)

potential side-effects of the medication;

(C)

contraindications;

(D)

overdose precautions; and

(E)

self administration of medication.

(3)

Community integration skills training.

(A)

Community integration skills training focuses on assisting the individual in acquiring skills necessary to function appropriately in the community.

(B)

Medicaid providers must gather baseline information pertaining to the individual's current functional skill levels, identify skills necessary for the adult to increase community integration and for the child or adolescent to function effectively in his/her social environment (e.g., family, peers, school), develop a skills acquisition program, and evaluate outcomes.

(C)

Community integration skills training:

(i)

for children and adolescents includes instruction in behavioral skills necessary for the child or adolescent to be maintained in his/her usual community and school setting, socialization skills, stress management skills, and other developmentally appropriate skills; and

(ii)

for adults and older adolescents (i.e., 16 and 17 years of age) includes instruction in:

(I)

community integration (e.g., personal safety, home maintenance, employment, security, mobility, accessing services, social appropriateness);

(II)

self-care tasks (e.g., personal hygiene, health, nutrition, dress, grooming); and

(III)

functioning as independently as possible (e.g., completion of education, money management).

(4)

Symptom management skills training. Symptom management skills training assists children and adolescents in the identification and management of symptoms of serious emotional disturbance and assists adults in the identification and management of symptoms of mental illness. Training includes methods of managing stress, and behavioral strategies and techniques for coping with and managing symptoms.

(c)

Location of services. Day programs for skills training must be provided:

(1)

on site; or

(2)

within a residential treatment/training facility with 16 or fewer beds.

(d)

Staffing ratios. Each day program for skills training must have a staffing ratio that ensures program adequacy and the safety of individuals. Minimum staffing ratios are:

(1)

one professional staff at the day program's location during all hours of program operation;

(2)

one additional professional to be physically available, with a response time not to exceed 30 minutes, during all hours of program operation. This professional may not be someone assigned full-time to another day program;

(3)

two staff at the day program's location during all hours of program operation; and

(4)

additional staff at the day program's location sufficient to maintain a ratio of one staff to every six children or adolescents or one staff to every eight adults during all hours of program operation.

(e)

Program director. Day programs for skills training must be under the clinical and administrative direction of a professional.

§419.459. Day Programs for Skills Maintenance.

(a)

Description. Day programs for skills maintenance focus on the maintenance of functional skills, symptoms reduction, and the provision of assistance and training in activities of daily living. Services are long-term and continually monitored for effectiveness and modified as needed.

(1)

Services are provided to adults:

(A)

with severe and persistent mental illness who are in need of day program services to ensure personal well being and to reduce the risk of or duration of placement in a more restrictive treatment setting; and

(B)

who, due to age or the nature of their mental illness, are unable to benefit from a more active skills-based training program.

(2)

Services may not be provided to children or adolescents.

(b)

Components. Components of day programs for skills maintenance are as follows.

(1)

Nursing services. Nursing services must be provided by an RN or LVN at the day program's location. Nursing services include:

(A)

managing physical medical conditions;

(B)

coordinating treatment with the primary care physician and psychiatrist as necessary; and

(C)

administering a medication.

(2)

Medication training and monitoring. Medication training and monitoring must be provided by a registered pharmacist, RN, LVN, or other qualified and appropriately trained person who is supervised in accordance with state law. Medication training includes:

(A)

information pertaining to the purpose of the medication;

(B)

potential side-effects of the medication;

(C)

contraindications;

(D)

overdose precautions; and

(E)

self administration of medication.

(3)

Skill maintenance programming. Skill maintenance programming focuses on utilizing the individual's existing functional skills in order to maintain those skills or slow their deterioration and includes personal care skills, social integration skills, relaxation exercise skills, and general physical activities.

(4)

Services to increase community integration. Services to increase community integration focus on the development of socially valued, age-appropriate activities that provide life enriching experiences and include visiting community focal points and developing recreational interests.

(c)

Location of services. Day programs for skill maintenance must be provided:

(1)

on site;

(2)

within a assisted living facility with 16 or fewer beds; or

(3)

within a facility with more than 16 beds if:

(A)

the eligible individual receiving the services is 65 years of age or older;

(B)

the facility is not a hospital licensed under Chapter 577 or Chapter 241 of the Texas Health and Safety Code or a state hospital operated by TDMHMR; and

(C)

the services are not otherwise reimbursed by Medicaid.

(d)

Staffing ratios. Each day program for skills maintenance must have a staffing ratio that ensures program adequacy and the safety of adults. Minimum staffing ratios are:

(1)

one RN or LVN to be physically available, with a response time not to exceed 30 minute, during all hours of program operation. This RN or LVN may not be someone assigned full-time to another day program;

(2)

one additional professional staff to be physically available, with a response time not to exceed 30 minutes, during all hours of program operation. This additional professional may not be someone assigned full-time to another day program;

(3)

two staff at the day program's location during all hours of program operation; and

(4)

additional staff at the day program's location sufficient to maintain a ratio of one staff to every five individuals during all hours of program operation.

(e)

Program director. Day programs for skill maintenance must be under the clinical and administrative direction of a professional.

§419.460. Rehabilitative Plan Oversight.

(a)

Description. Rehabilitative plan oversight is a face-to-face assessment and/or evaluation of the individual performed by an LPHA for the purpose of determining the individual's continued need for, and the appropriateness of, the rehabilitative services prescribed in the individual's treatment plan.

(b)

LPHA approval. Based on the face-to-face assessment and/or evaluation, the LPHA must:

(1)

amend the treatment plan if necessary and sign the amended treatment plan as indication of approval; or

(2)

concur with the treatment plan as written and sign the treatment plan as indication of approval.

(c)

Rehabilitative plan oversight must be provided as medically/clinically indicated, but not less than once every 90 days.

(d)

An arrangement (as defined in §419.453 of this title (relating to Definitions)) for rehabilitative plan oversight is limited to individual practitioners, professional associations, and institutions of higher learning.

§419.461. Documentation Requirements.

(a)

Intervals. Rehabilitative services must be documented at the following intervals:

(1)

community support services - after each direct contact;

(2)

day programming for acute needs - daily;

(3)

day programming for skills training and day programming for skills maintenance:

(A)

daily for documentation elements described in subsection (b)(1)-(5) of this section; and

(B)

weekly for documentation elements described in subsection (b)(6)-(7) of this section;

(4)

rehabilitative plan oversight - after each direct contact; and

(5)

for any pertinent event or behavior relating to the individual's treatment which occurs during the delivery of a rehabilitative service - as soon as possible after the occurrence.

(b)

Content. Documentation must include:

(1)

type of service provided;

(2)

date and time the service was provided;

(3)

amount of time spent in the delivery of the service;

(4)

who provided the service;

(5)

setting in which the service was provided;

(6)

the treatment plan goal(s) that was addressed by the service; and

(7)

progress or lack of progress in achieving treatment goals.

(c)

Length of stay extension in day programs for acute needs. Documentation that extending an individual's length of stay is a medically/clinically necessary service is required for the provision of day programming for acute needs in excess of the ten day limit specified in §419.457(b) of this title (relating to Day Programs for Acute Needs). Documentation for each extension beyond the initial 10 days must include:

(1)

a description of the specific symptoms that indicate a need for continued day programming for acute needs;

(2)

the recommended number of days that programming be extended (not to exceed 10 calendar days per extension);

(3)

a statement that continued day programming for acute needs is a medically/clinically necessary service; and

(4)

the signature of the LPHA making the determination that the extension is a medically/clinically necessary service.

§419.462. Medicaid Reimbursement.

(a)

Limitations on Medicaid reimbursement are as follows.

(1)

Medicaid reimbursement will not be made for rehabilitative services delivered in excess of 12 hours per individual, per calendar day. In addition, Medicaid reimbursement will not be made in excess of:

(A)

six hours of one-on-one services per individual, per calendar day;

(B)

six hours of services in a small group per individual, per calendar day; and

(C)

six hours of services in day programs per individual, per calendar day.

(2)

Medicaid reimbursement will not be made in excess of one rehabilitative plan oversight per individual, per calendar month.

(b)

Medicaid reimbursement for day programs is inclusive of all the services provided within a day program.

(c)

Medicaid reimbursement will not be made for community support services provided to an individual on the same day as day programming if the community support services are duplicative of the day programming training or services, unless the services are:

(1)

in response to a crisis that occurred outside of the day program; or

(2)

of such specificity as to enhance and reinforce training or services begun within the day program (e.g., in a day program the individual learns about grocery shopping and as a community support service the individual shops at a grocery store).

(d)

Individuals must be present, awake, and participating during the rehabilitative services for which reimbursement is requested.

(e)

Services and activities not reimbursed by Medicaid as rehabilitative services include:

(1)

any rehabilitative service that is not provided in accordance with this subchapter;

(2)

any rehabilitative service provided to an individual who does not meet the eligibility criteria as described in §419.454 of this title (relating to Eligibility of Individuals for Rehabilitative Services Reimbursed by Medicaid);

(3)

nursing services that are incidental to another Medicaid service, including an office visit with a physician;

(4)

services that are an integral and inseparable part of another Medicaid service;

(5)

outreach activities that are designed to locate individuals who are potentially Medicaid eligible;

(6)

any medical evaluation, examination, or treatment that is otherwise billable as a separate and distinct Medicaid-covered benefit;

(7)

room and board residential costs;

(8)

educational or vocational services;

(9)

services provided in an inpatient hospital setting;

(10)

services provided to individuals with a single diagnosis of mental retardation or another developmental disabilities without a co-occurring diagnosis of mental illness;

(11)

services provided to:

(A)

inmates of a public institution (e.g., penal institutions) as defined in 42 CFR, §435.1009; or

(B)

residents of an Intermediate Care Facility for Mental Retardation (ICF/MR); and

(12)

services provided to individuals under 65 years of age who are patients of an institution of mental diseases regardless of where the services are provided.

§419.463. Medicaid Provider Participation Requirements.

(a)

To become a Medicaid provider, an entity must:

(1)

be designated as a local mental health authority (LMHA) in accordance with the Texas Health and Safety Code, §533.035(a), that:

(A)

provides services comparable to rehabilitative services and the services described in the Texas Health and Safety Code, §534.053(a)(1)-(7);

(B)

is in compliance with Chapter 408, Subchapter B of this title (relating to Mental Health Community Services Standards);

(C)

conducts criminal history clearances on all contractors delivering rehabilitative services and all employees and applicants of the LMHA to whom an offer of employment or volunteer status is made and ensures that individuals do not come in contact with and are not provided services by an employee, contractor, or volunteer of the LMHA (or employee, contractor, or volunteer of contractors delivering rehabilitative services under a contract with the LMHA) who has a conviction for any of the criminal offenses listed in §414.504(g) of this title (relating to Pre-employment Criminal History Clearance) or for any criminal offense that the LMHA has determined to be a contraindication to employment or volunteer status; and

(D)

has signed a provider agreement with TDMHMR; or

(2)

be a corporation incorporated or registered to do business in the state of Texas that:

(A)

has completed an application indicating it:

(i)

provides services comparable to rehabilitative services and the services described in the Texas Health and Safety Code, §534.053(a)(1)-(7);

(ii)

is in compliance with Chapter 408, Subchapter B of this title (relating to Mental Health Community Services Standards);

(iii)

has demonstrated a history of providing, as well as the capacity to continue to provide, services to individuals required to submit to mental health treatment:

(I)

under the Texas Code of Criminal Procedure, Article 17.032 (relating to Release on Personal Bond of Certain Mentally Ill De fendants), or Article 42.12, §5(a) or §11(d) (relating to Community Supervision); and

(II)

under the Texas Health and Safety Code, Chapter 573 (relating to Emergency Detention) and Chapter 574 (relating to Court Ordered Mental Health Services);

(iv)

conducts criminal history clearances on all contractors delivering rehabilitative services and all employees and applicants of the corporation to whom an offer of employment or volunteer status is made and ensures that individuals do not come in contact with and are not provided services by an employee, contractor, or volunteer of the corporation (or employee, contractor, or volunteer of contractors delivering rehabilitative services under a contract with the corporation) who has a conviction for any of the criminal offenses listed in §414.504(g) of this title (relating to Pre-employment Criminal History Clearance) or for any criminal offense that the corporation has determined to be a contraindication to employment or volunteer status;

(B)

has had its application information confirmed by an on site visit by TDMHMR;

(C)

has had its application approved by TDMHMR; and

(D)

has signed a provider agreement with TDMHMR.

(b)

A Medicaid provider must:

(1)

comply with all applicable federal and state laws, rules, and regulations, and any provider manuals and policy clarification letters promulgated by TDMHMR;

(2)

document and bill for reimbursement of rehabilitative services in the manner and format prescribed by TDMHMR;

(3)

allow TDMHMR access to all individuals and individuals' records;

(4)

ensure that if services are provided under arrangement that the person or entity providing the rehabilitative services under arrangement complies with all applicable federal and state laws, rules, and regulations, and any provider manuals and policy clarification letters promulgated by TDMHMR;

(5)

continuously provide those services that are described in the Texas Health and Safety Code, §534.053(a)(1)-(7); and

(6)

continuously provide services to individuals required to submit to mental health treatment:

(A)

under the Texas Code of Criminal Procedure, Article 17.032 (relating to Release on Personal Bond of Certain Mentally Ill Defendants), or Article 42.12, §5(a) or §11(d) (relating to Community Supervision); and

(B)

under the Texas Health and Safety Code, Chapter 573 (relating to Emergency Detention) and Chapter 574 (relating to Court Ordered Mental Health Services).

§419.464. Fair Hearings.

(a)

Any Medicaid eligible individual whose request for eligibility for rehabilitative services is denied or is not acted upon with reasonable promptness, or whose rehabilitative services have been terminated, suspended, or reduced by TDMHMR is entitled to a fair hearing, conducted by the Texas Department of Human Services. A request for a fair hearing must be submitted to the TDMHMR Office of Medicaid Administration and received within 90 days from the date the notice of denial of eligibility for rehabilitative services or notice of termination, suspension, or reduction of rehabilitative services was mailed.

(b)

The Medicaid provider must provide Medicaid eligible individuals with notice of their right to request a fair hearing in the form and manner prescribed by TDMHMR.

§419.465. References.

The following laws and rules are referenced in this subchapter:

(1)

Texas Civil Statutes, Article 4514, §8, and Articles 4512c-1, §4495b §4512g, and 1528f;

(2)

Human Resources Code, Chapter 50;

(3)

Texas Health and Safety Code, Chapters 241, 573, 574, and 577; §533.035(a); and §534.053(a)(1)-(7);

(4)

Texas Code of Criminal Procedure, Article 17.032 and Article 42.12, §§5(a) and 11(d);

(5)

20 USC §1400 et seq.;

(6)

42 CFR, §435.1009;

(7)

§1915(a) of the Social Security Act;

(8)

Chapter 408, Subchapter B of this title (relating to Mental Health Community Services Standards); and

(9)

section 414.504(g) of this title (relating to Pre-employment Criminal History Clearance) of Chapter 414, Subchapter K of this title (relating to Criminal History Clearances).

§419.466. Distribution.

(a)

This subchapter shall be distributed to:

(1)

members of the Texas MHMR Board;

(2)

executive, management, and program staff of Central Office;

(3)

chief executive officers of all Medicaid providers; and

(4)

advocacy organizations.

(b)

The chief executive officer of each Medicaid provider must provide a copy of this subchapter to all persons and entities providing rehabilitative services under arrangement.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on May 24, 1999.

TRD-9903039

Charles Cooper

Chairman

Texas Department of Mental Health and Mental Retardation

Earliest possible date of adoption: July 4, 1999

For further information, please call: (512) 206-4516