ADOPTED RULES An agency may take final action on a section 30 days after a proposal has been published in the Texas Register. The section becomes effective 20 days after the agency files the correct document with the Texas Register, unless a later date is specified or unless a federal statute or regulation requires implementation of the action on shorter notice. If an agency adopts the section without any changes to the proposed text, only the preamble of the notice and statement of legal authority will be published. If an agency adopts the section with changes to the proposed text, the proposal will be republished with the changes. TITLE 16. ECONOMIC REGULATION PART I. Railroad Commission of Texas CHAPTER 3.Oil and Gas Division Conservation Rules and Regulations 16 TAC sec.3.26, sec.3.27 The Railroad Commission of Texas adopts amendments to sec.3.26, concerning separating devices and tanks, and sec.3.27, concerning gas to be measured, with changes to the proposed text as published in the March 21, 1997, issue of the Texas Register (22 TexReg 2944). The amendments were proposed to conform the sections to Texas Natural Resources Code sec.85.046(c), as amended, and to clarify existing provisions regarding administrative approval of surface commingling of oil and gas. The amendments authorize the commission, after notice and an opportunity for affected parties to request a hearing, to approve surface commingling of produced hydrocarbons. The amendments delineate the procedures for seeking approval of surface commingling when an application for surface commingling is protested, and for seeking administrative approval when an application is unprotested. Administrative approval is authorized when notice has been given to all working interest and royalty interest owners, no protest to the proposed commingling has been received by the commission, and the commission finds that surface commingling will prevent waste, promote conservation or protect correlative rights. The amendments set out the requirements for a reasonable allocation of commingled hydrocarbons among royalty and working interests. The amendments also clarify existing commission procedures concerning circumstances in which the commission may authorize surface commingling administratively. The language in sec.3.26(b), concerning procedures for approval of surface commingling of oil, was selected because it tracks the amendment to the underlying statute and concisely outlines the circumstances in which surface commingling applications may be administratively approved. The amendments to this subsection simplify the existing text of the rule and clarify existing commission procedures regarding circumstances in which surface commingling may be administratively approved without notice or hearing. Paragraph (b)(4) of sec.3.26 requires notice to certain offset operators for any application proposing to surface commingle one or more wells producing from a field having special field rules. Section 3.27(e), concerning approval of surface commingling of gas, references and incorporates the procedures for approval of commingling set out in sec.3.26(b). The amendments to the existing provisions in sec.3.27, relating to gas to be measured, remove redundant and obsolete portions of the section. The amendments also eliminate unnecessary measuring requirements by providing an exemption for de minimis gas releases and, in some circumstances, for wells producing less than 20 mcf per day. Comments were received from two entities - the Texas Mid- Continent Oil & Gas Association ("TMOGA") and Conoco, Inc ("Conoco"). Both comments supported the proposed amendments. Conoco specifically noted that it "supports the entire rule as proposed." TMOGA indicated that it generally supported the amendments but recommended several changes to the rules as published. TMOGA noted that the proposed amendments require that allocation be based on quarterly testing in some circumstances and commented that it considers semi-annual reporting of well tests to be adequate. The commission declines to make any change to this provision because surface commingling has historically been used as a means of prolonging the production life of economically marginal wells. Marginal, low-production wells generally have relatively flat declines, very little fluctuation in production rate over long periods of time, and relatively small cumulative annual production. As a result, improper allocation caused by errors in testing or changes in the producing characteristics of the well between tests tends to be insignificant. By contrast, any well having production sufficient to require quarterly testing under the published rule is an economic well and a relatively strong producer which is much more likely to rapidly decline or to have significant fluctuations in production rate and to produce a significant cumulative volume of hydrocarbons. As a result, improper allocations due to inaccurate tests or changes in producing characteristics are much more likely to occur and, when they do occur, to have a significant adverse impact on the correlative rights of interest holders in one or more wells being commingled. TMOGA commented that it agreed with the intent of sec.3.26(b)(3)(A), but that the language of that provision should be changed to eliminate redundant references to other commission rules. The commission agrees and has amended sec.3.26(b)(3)(A) to clarify that provision and remove the repetitive reference to other commission rules. TMOGA also recommended minor changes to sec.3.27(c) if the definition of "measured" was re-located within the rule. TMOGA specified that if the definition of measured was not moved, the language of sec.3.27(c) should remain as published. The commission declines to move the location of the definitions in the rule as this change is unnecessary and potentially confusing. Accordingly, no change has been made to the language of sec.3.27(c). The commission adopts the amendments pursuant to Texas Natural Resources Code, sec.sec.81.052, 85.201, and 86.042, which authorize the commission to prevent waste of oil and gas and to protect correlative rights. sec.3.26.Separating Devices, Tanks, and Surface Commingling of Oil. (a) Where oil and gas are found in the same stratum and it is impossible to separate one from the other, or when a well has been classified as a gas well and such gas well is not connected to a cycling plant and such well is being produced on a lease and the gas is utilized under Texas Natural Resources Code 86.181- 86.185, the operator shall install a separating device of approved type and sufficient capacity to separate the oil and liquid hydrocarbons from the gas. (1) The separating device shall be kept in place as long as a necessity for it exists, and, after being installed, such device shall not be removed nor the use thereof discontinued without the consent of the commission. (2) All oil and any other liquid hydrocarbons as and when produced shall be adequately measured according to the pipeline rules and regulations of the commission before the same leaves the lease from which they are produced, except for gas wells where the full well stream is moved to a plant or central separation facility in accordance with sec.3.55 of this title (Statewide Rule 55, relating to reports on gas wells commingling liquid hydrocarbons before metering) and the full well stream is measured, with each completion being separately measured, before the gas leave the lease. (3) Sufficient tankage and separator capacity shall be provided by the producer to adequately take daily gauges of all oil and any other liquid hydrocarbons unless LACT equipment, installed and operated in accordance with the latest revision of American Petroleum Institute (API) Manual of Petroleum Measurement Standards, Chapter 6.1 or another method approved by the commission or its delegate, is being used to effect custody transfer. (b) In order to prevent waste, to promote conservation or to protect correlative rights, the commission may approve surface commingling of oil, gas, or oil and gas production from two or more tracts of land producing from the same commission-designated reservoir or from one or more tracts of land producing from different commission-designated reservoirs as follows: (1) Administrative approval. Upon written application, the commission may grant approval for surface commingling administratively when any one of the following conditions is met: (A) The tracts or commission-designated reservoirs have identical working interest and royalty interest ownership in identical percentages and therefore there is no commingling of separate interests; (B) Production from each tract and each commission-designated reservoir is separately measured and therefore there is no commingling of separate interests; or (C) When the tracts or commission-designated reservoirs do not have identical working interest and royalty interest ownership in identical percentages and the commission has not received a protest to an application within 21 days of notice of the application being mailed by the applicant to all working and royalty interest owners or, if publication is required, within 21 days of the date of last publication and the applicant provides: (i) a method of allocating production to ensure the protection of correlative rights, in accordance with paragraph (3) of this subsection; and (ii) an affidavit or other evidence that all working interest and royalty interest owners have been notified of the application by certified mail or have provided applicant with waivers of notice requirements, or (iii) in the event the applicant is unable, after due diligence, to provide notice by certified mail to all working interest and royalty interest owners, a publisher's affidavit or other evidence that the commission's notice of application has been published once a week for four consecutive weeks in a newspaper of general circulation in the county or counties in which the tracts that are the subject of the application are located. (2) Request for hearing. When the tracts or commission-designated reservoirs do not have identical working interest and royalty interest ownership in identical percentages and a person entitled to notice of the application has filed a protest to the application with the commission, the applicant may request a hearing on the application. The commission shall give notice of the hearing to all working interest and royalty interest owners. The commission may permit the commingling if the applicant demonstrates that the proposed commingling will protect the rights of all interest owners in accordance with paragraph (3) of this subsection and will prevent waste, promote conservation or protect correlative rights. (3) Reasonable allocation required. The applicant must demonstrate to the Commission or its designee that the proposed commingling of hydrocarbons will not harm the correlative rights of the working or royalty interest owners of any of the wells to be commingled. The method of allocation of production to individual interests must accurately attribute to each interest its fair share of aggregated production. (A) In the absence of contrary information, such as indications of material fluctuations in the monthly production volume of a well proposed for commingling, the Commission will presume that allocation based on the daily production rate for each well as determined and reported to the Commission by periodic well tests conducted at the intervals provided in this section will accurately attribute to each interest its fair share of production without harm to correlative rights. As used in this section, "daily production rate" for a well means the 24 hour production rate determined by the most recent well test conducted and reported to the commission in accordance with Statewide Rules 28, 52, 53, and 55 (sec.sec.3.28, 3.52, 3.53, and 3.55 of this title, relating to potential and deliverability of gas wells to be ascertained and reported, oil well allowable production, well status reports required, and reports of gas wells commingling liquid hydrocarbons before metering). (i) For applications proposing to commingle production from wells which each have a daily production rate of 100 mcf of gas or less and four barrels or less of oil or condensate, the production rate for each well shall be measured by well tests conducted annually; (ii) For applications proposing to commingle production from wells which each have a daily production rate of 250 mcf of gas or less and less than 10 barrels of oil or condensate, the production rate for each well shall be measured by well tests conducted semi-annually; and, (iii) For applications proposing to commingle production from one or more wells having a daily production rate of more than 250 mcf of gas or 10 or more barrels of oil or condensate, the production rate for each well shall be measured by well test conducted quarterly. (B) An applicant may test less frequently than the applicable minimum frequencies set out in subparagraph (A)(ii) and (iii) of this paragraph with the written consent of all royalty and working interest owners. Allocation of commingled production shall not be based on well tests conducted less frequently than annually. (C) Nothing in this section prohibits allocations based on more frequent well tests than the minimums set out in subparagraph (A) of this paragraph. Additional tests used for allocation do not have to be filed with the commission but must be available for inspection at the request of the commission, working interest owners or royalty interest owners. (D) Allocations may be based on a method other than periodic well tests if the Commission or its designee determines that the alternative allocation method will insure a reasonable allocation of production as required by this paragraph. (4) Additional notice required. In addition to giving notice to the persons entitled to notice under paragraph (1)(C) of this subsection, an applicant for a surface commingling exception must give notice of the application to the operator of each tract adjacent to one or more of the tracts proposed for commingling that has one or more wells producing from the same commission- designated reservoir as any well proposed for commingling if: (A) any one of the wells proposed for commingling produces from a commission- designated reservoir for which special field rules have been adopted; or (B) any one of the wells proposed for commingling produces from multiple commission-designated reservoirs, unless: (i) an exception to sec.3.10 of this title (relating to restriction of production of oil and gas from different strata) has previously been obtained for production from the well; or, (ii) the applicant continues to separately measure production from each different commission-designated reservoir produced from the same wellbore. (c)-(d) (No change.) sec.3.27. Gas to be Measured and Surface Commingling of Gas. (a) All natural gas, except casinghead gas, produced from wells shall be measured, with each completion being measured separately, before the gas leaves the lease, and the producer shall report the volume produced from each completion to the commission. Exceptions to this provision may be granted by the commission upon written application. (b) All casinghead gas sold, processed for its gasoline content, used in a field other than that in which it is produced, or used in cycling or repressuring operations, shall be measured before the gas leaves the lease, and the producer shall report the volume produced to the commission. Exceptions to this provision may be granted by the commission upon written application. (c) All casinghead gas produced in this state which is not covered by the provisions of subsection (b) of this section, shall be measured before the gas leaves the lease, is used as fuel, or is released into the air, based on its use or on periodic tests, and reported to the commission by the producer. The volume of casinghead gas produced by wells exempt from gas/oil ratio surveys must be estimated, based on general knowledge of the characteristics of the wells. Exceptions to this provision may be granted by the commission upon written application. (d) Releases and production of gas at a volume or daily flow rate, commonly referred to as "too small to measure" (TSTM), which, due to minute quantity, cannot be accurately determined or for which a determination of gas volume is not reasonably practical using routine oil and gas industry methods, practices, and techniques are exempt from compliance with this rule and are not required to be reported to the commission or charged against lease allowable production. (e) In order to prevent waste, to promote conservation or to protect correlative rights, the commission may approve surface commingling of gas or oil and gas described in subsections (a), (b) or (c) of this section and produced from two or more tracts of land producing from the same commission-designated reservoir or from one or more tracts of land producing from different commission-designated reservoirs in accordance with sec.3.26(b) of this title (relating to separating devices, tanks, and surface commingling of oil). (f) In reporting gas well production, the full-well stream gas shall be reported and charged against each gas well for allowable purposes. All gas produced, including all gas used on the lease or released into the air, must be reported regardless of its disposition. (g) If gas is produced from a lease or other property covered by the coastal or inland waters of the state, the gas produced may, at the option of the operator, be measured on a shore or at a point removed from the lease or other property from which it was produced. (h) All natural hydrocarbon gas produced and utilized from wells completed in geothermal resource reservoirs shall be measured and allocated to each individual lease based on semiannual test conducted on full well stream lease production. (i) For purposes of this rule, "measured" shall mean a determination of gas volume in accordance with this rule and other rules of the commission, including accurate estimates of unmetered gas volumes released into the air or used as fuel. (j) No meter or meter run used for measuring gas as required by this rule shall be equipped with a manifold which will allow gas flow to be diverted or bypassed around the metering element in any manner unless it is of the type listed in paragraphs (1) or (2) of this subsection: (1) double chambered orifice meter fittings with proper meter manifolding to allow equalized pressure across the meter during servicing; (2) double chambered or single chambered orifice meter fittings equipped with proper meter manifolding or other types of metering devices accompanied by one of the following types of meter inspection manifolds: (A) a manifold with block valves on each end of the meter run and a single block valve in the manifold complete with provisions to seal and a continuously maintained seal record; (B) an inspection manifold having block valves at each end of the meter run and two block valves in the manifold with a bleeder between the two and with one valve equipped with provisions to seal and continuously maintained seal records; (C) a manifold equipped with block valves at each end of the meter run and one or more block valves in the manifold, when accompanied by a documented waiver from the owner or owners of at least 60% of the royalty interest and the owner or owners of at least 60% of the working interest of the lease from which the gas is produced. (k) Whenever sealing procedures are used to provide security in the meter inspection manifold systems, the seal records shall be maintained for at least three years at an appropriate office and made available for Railroad Commission inspection during normal working hours. At any time a seal is broken or replaced, a notation will be made on the orifice meter chart along with graphic representation of estimated gas flow during the time the meter is out of service. (l) All meter requirements apply to all meters which are used to measure lease production, including sales meters if sales meter volumes are allocated back to individual leases. (m) The commission may grant an exception to measurement requirements under subsections (a), (b) and (c) of this section if the requirements of this subsection are met. An exception granted under this subsection will be revoked if the most recent well test or production reported to the commission reflects a production rate of more than 20 MCF of gas per day or if any of the other requirements for an exception under this subsection are no longer satisfied. An applicant seeking an exception under this subsection must file an application establishing: (1) the most recent production test reported to the commission demonstrates that the gas well or oil lease for which an exception is sought produces at a rate of no more than 20 MCF of gas per day; (2) an annual test of the production of the gas well or oil lease provides an accurate estimate of the daily rate of gas flow; (3) the flow rate established in paragraph (2) of this subsection multiplied by the recorded duration determined by any device or means that accurately records the duration of production each month yields an accurate estimate of monthly production; and (4) the operator of the pipeline connected to the gas well or oil lease concurs in writing with the application. (n) Failure to comply with the provisions of this rule will result in severance of the producing well, lease, facility, or gas pipeline or other appropriate enforcement proceeding. This agency hereby certifies that the adoption has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on June 3, 1997. TRD-9707184 Mary Ross McDonald Deputy General Counsel, Office of General Counsel Railroad Commission of Texas Effective date: June 23, 1997 Proposal publication date: March 21, 1997 For further information, please call: (512) 463-7008 TITLE 22. EXAMINING BOARDS PART XXVI. Texas Board of Licensure for Professional Medical Physicists CHAPTER 601.Medical Physicists 22 TAC sec.sec.601.2, 601.20-601.21 The Texas Board of Licensure for Professional Medical Physicists (board) with the approval of the Texas Department of Health (department) adopts an amendment to sec.601.2; and new sec.601.20 and sec.601.21 concerning licensed medical physicists and temporary licensed medical physicists. Sections 601.2, 601.20 and 601.21 are adopted with changes to the proposed text as published in the December 6, 1996, issue of the Texas Register (21 TexReg 11712). The rules will clarify when a license as a medical physicist is required, will clarify what the physicists scope of practice may include, and will establish continuing education requirements to ensure competent licensees. Specifically, the amendment adds a definition for "quality assurance" and "quality control." The new sections describe the practice of each of the specialty areas of medical physics and establish continuing education requirements. Changes made to the proposed text result from comments received during the comment period. The details of the changes are described in the summary of comments that follow. Other minor editorial changes were made for clarification purposes. Comment: Concerning the definition of "quality assurance," in sec.601.2, a commenter remarked that a definition of quality assurance was to be provided, but there was no true definition only the words "Quality assurance - Quality control." Another commenter noted that "quality assurance" and "quality control" have similar attributes, but they are not the same. Response: The board agrees with both commenters and has added definitions for both "quality assurance" and "quality control" in sec.601.2. Comment: Concerning sec.601.20(b), a commenter recommended that a licensee's renewal year needed to be defined. Response: A licensee's renewal year is defined in existing sec.601.11(b)(1)(B) which states that "The renewal date of an annual license shall be the last day of the licensee's birth month." Comment: Concerning sec.601.20, two commenters requested that a statement be added exempting temporary license holders from continuing education requirements. Response: The board agrees with the commenters and has added the language "an annual" to sec.601.20(a). Comment: Concerning sec.601.20, a commenter noted that medical physicists renew their license annually but that continuing education was necessary biannually. It would seem that changing the renewal to biannually would be more consistent with the continuing education cycle. Response: The board disagrees. The annual renewal of licenses would keep the renewal fees at a reasonable level. Comment: Concerning sec.601.20, a commenter requested that the form for reporting continuing education be put on the Web site. Response: The board agrees and will place the continuing education form along with the Act, rules, and application on the web site. Comment: Concerning sec.601.20(c), several comments were received concerning the use of formal and informal continuing education, and requested a definition for each. Response: The board agrees and has deleted all references to formal and informal continuing education in sec.601.20. The types of acceptable continuing education hours are listed in subsection (d). Comment: Concerning sec.601.20(c), several comments were received concerning the number of hours to be used as formal or informal continuing education and if all hours could be used as formal continuing education. Response: The board agrees and has eliminated the categories of formal and informal from the continuing education requirements in sec.601.20(c). Comment: Concerning sec.601.20, one commenter indicated that continuing education was not necessary and another commenter suggested that only six hours of continuing education would be appropriate. Response: The board disagrees. Continuing education is necessary to maintain and improve the quality of the professional services to the public, to keep the physicists knowledgeable and competent in the practice of medical physics. Comment: Concerning sec.601.20, a commenter remarked that requiring 24 hours of continuing education was excessive and suggested that six hours of continuing education would be more appropriate. Response: The board disagrees. Twenty-four hours of continuing education every two years is not excessive. Continuing education is necessary to keep the physicists knowledgeable and competent in the practice of medical physics. Comment: Concerning sec.601.20, one commenter asked "how was a requirement of 24 hours of continuing education determined?" Response: The board reviewed continuing education requirements for other professional licensing programs, and determined that requiring 24 hours of continuing education every two years would not place a hardship on any licensee. Comment: Concerning sec.601.20(c), one commenter remarked that "a contact hour" and "clock hour" were used throughout the section on continuing education and recommended consistency. Response: The board agrees with the commenter and has deleted the word "clock" and replaced it with "contact" for consistency. Comment: Concerning sec.601.20(d), a commenter asked if credit for continuing education would be given for teaching part or all of a course related to physics, medical physics or health physics at an accredited university or college. Response: The board disagrees with the commenter. Teaching a part or an entire course at an accredited university or college would be considered as part of their work. Comment: Concerning sec.601.20, a commenter wanted the board to recognize an educator's preparation for lectures, attending lectures, and attending seminars at their own institution as acceptable hours for continuing education. Response: The board disagrees with the commenter. Preparation for lectures, attending lectures and seminars at their own institution was part of their work. Comment: There were several comments received concerning sec.601.20(c)(3), requesting that becoming board certified or recertified in the preceding 24 months by American Board of Health Physics and American Board of Science in Nuclear Medicine be added to the list as meeting the continuing education requirements. Response: The board agrees and has added the American Board of Health Physics and American Board of Science in Nuclear Medicine to sec.601.20(c)(3). Comment: Concerning 601.20(d)(1), comments were received requesting that references of attendance be added to include local chapter functions of the regional and national organizations listed. Response: The board agrees and has added language to include as acceptable continuing education attendance at courses, conferences, seminars or scientific sessions sponsored by the organizations listed in sec.601.20(d)(1). Comment: Concerning sec.601.20(e), comments were received concerning the submission of continuing education only when an audit would be requested after the renewal of a license. Another concern was what type of documentation that would be acceptable to meet the audit. Response: The board disagrees with the commenter. The licensee would submit a completed continuing education report form listing the title, date, and number of hours for each activity for which credit would be claimed. If the licensee was selected as a random sample to verify compliance with the continuing education requirement, appropriate documentation would need to be submitted along with the continuing education report form. The board has added what would be considered acceptable continuing education documentation in sec.601.20(e)(3). Comment: Concerning sec.601.20(e), several comments were received recommending that documentation for continuing education be submitted at the time of renewal. Response: The board disagrees. Submission of a continuing education report form listing continuing education taken must be submitted at the time of renewal, having two years to list 24 hours of continuing education. If documentation of continuing education hours is requested, it would be at times determined by the board to verify the licensed medical physicist's compliance with the continuing education requirements. Comment: Concerning sec.601.21, comments were received indicating that the section was so vague that it would be nonenforceable. Response: The board agrees. Introductory paragraphs were added to include a purpose statement, an exemption statement, and the role of service engineers in sec.601.21(a), (b), and (c). Each medical physics specialty was reevaluated. The board has added language to clarify the scope of practice for each specialty area. Language was added for the specialty area of diagnostic radiological physics in sec.601.21(c)(1); for the specialty area of therapeutic radiological physics in sec.601.21(c)(2); for the specialty area of medical nuclear physics in sec.601.21(c)(3); and for the specialty area of medical health physics in sec.601.21(c)(4). The commenters were from the GE Medical Systems; National Physics Consultants, Ltd.; Scott and White; Service & Compliance Consultants, Inc.; Texas Department of Health Bureau of Radiation Control; The University of Texas at Houston; and The University of Texas Medical Branch at Galveston. In addition, numerous individuals commented. The commenters were neither for nor against the rules in their entirety, however they expressed concerns, asked questions and suggested recommendations for change as discussed in the summary of comments. The amendment and new sections are adopted under the Texas Medical Physics Practice Act, Texas Civil Statutes, Article 4512n, sec.11, which provides the Texas Board of Licensure for Professional Medical Physicists to adopt rules, with the approval of the Texas Department of Health, that are reasonably necessary for the proper performance of its duties under the Act. sec.601.2.Definitions. The following words and terms, when used in this chapter, shall have the following meaning, unless the context clearly indicates otherwise. Quality assurance-for the purpose of these rules, quality assurance shall be construed as quality control. Quality control-an aggregate of activities designed to ensure adequate quality. sec.601.20. Continuing Education Requirements. (a) Purpose. The purpose of this section is to establish the continuing education requirements which a medical physicist holding an annual license must complete biannually to maintain licensure. These requirements are intended to maintain and improve the quality of professional services in medical physics provided to the public and keep the licensed medical physicist knowledgeable of current research, techniques, and practice, and provide other resources which will improve skill and competence in the practice of medical physics. (b) General. Continuing education requirements for license renewal shall be fulfilled during a 2 year period beginning on the first day following the licensee's birth month and ending with the second license renewal on the last day of each licensee's birth month. (1) The initial two year period shall begin on the first day of the licensee's renewal year (first day following licensee's birth month) which occurs on or after September 1, 1997. (2) Each licensee shall be notified of continuing education requirements with the first annual renewal notice sent after September 1, 1997. (c) Hour requirements for continuing education. A licensee must complete 24 contact hours of continuing education acceptable to the board within a 24 month period. (1) A contact hour shall be defined as 50 minutes of attendance and participation. (2) A licensed medical physicist must complete acceptable continuing education as identified in subsection (d) of this section. (3) A licensed medical physicist shall be presumed to have complied with this section if in the preceding 24 months the licensee becomes board certified or recertified by the American Board of Radiology (ABR), American Board of Medical Physics (ABMP), American Board of Science in Nuclear Medicine (ABSNM), or American Board of Health Physics (ABHP). (d) Types of acceptable continuing education. Continuing education shall be acceptable if the experience falls into one or more of the following categories: (1) Attendance at courses, conferences, seminars or scientific sessions sponsored by the following national or regional organizations: American Association of Physicists in Medicine (AAPM), American College of Medical Physics (ACMP), American College of Radiology (ACR), Health Physics Society (HPS), Society of Nuclear Medicine (SNM), Radiological Society of North America (RSNA), American Society for Therapeutic Radiology and Oncology (ASTRO), or other professional organizations acceptable to the board; (2) Participation in conferences sponsored by regulatory organizations such as the Texas Department of Health Bureau of Radiation Control (BRC) or other organizations acceptable to the board, or (3) Participation in courses, refresher courses, conferences, and seminars sponsored by state and private universities that have an accredited graduate medical physics program. (e) Reporting of continuing education. Each licensed medical physicist is responsible for and shall complete and file with the board at the time of annual license renewal, a continuing education report form approved by the board listing the title, date, location and number of hours for each activity for which credit is claimed. The licensee shall maintain documentation of continuing education. (1) At times determined by the board, the board will select a random sample of licensed medical physicists to verify compliance with the continuing education requirements. The licensed medical physicists selected in the random sample shall submit to the board documentation of participation in and completion of acceptable continuing education and shall include: (A) a certificate of completion or a certificate of attendance signed by the sponsoring organization; or (B) a letter on letterhead of the sponsoring organization verifying attendance; or (C) an official continuing education validation form of the sponsoring organization accompanied by a brochure, agenda, program, or other applicable information indicating content of the program; or (D) evidence of registration and attendance at a scientific meeting; and (E) any additional information or documentation deemed necessary by the board to verify the licensed medical physicist's compliance with the continuing education requirements. (2) The board shall review the documentation submitted to verify compliance with the continuing education requirements, and notify the licensed medical physicist of the results. (3) If the board determines that the licensed medical physicist failed to successfully complete the continuing education requirements or failed to submit the required documentation, disciplinary action may be taken against the licensee in accordance with sec.601.16(c) of this title (relating to Violations, Complaints, and Subsequent Action). (4) In the alternative, a licensed medical physicist may request an exemption as set out in subsection (f) of this section. (f) Exemptions. The board will consider granting an exemption from the continuing education requirement on a case-by-case basis if: (1) A licensee shows reasons of health, certified by a licensed physician, that prevent compliance with the continuing education requirement for the entire renewal period. The licensee must complete and forward to the board a sworn affidavit and provide documentation that clearly establishes the period of disability and resulting physical limitations; (2) A licensee is called to or is on active duty with the armed forces of the United States for the entire renewal period and so long as the licensee does not engage in the practice of medical physics in a setting outside of the active duty responsibilities during the time on active duty. The licensee must file a copy of orders to active military duty with the board; or (3) A licensee submits proof of attendance as a student in an approved academic program. sec.601.21.Medical Physics Specialties and Scope of Practice. (a) Purpose. Recognizing that assessing the degree of radiation safety is a complex task of balancing radiation risk with optimizing the benefit of the procedure to the patient, rules are provided which identify certain specific activities or tests as the practice of medical physics. The purpose of the Medical Physics Practice Act (Act) and these rules is to ensure the radiation safety of the citizens of Texas by restricting the practice of medical physics to qualified medical physicists. The Act and these rules are fully consistent with, and implement, the recommendations of the National Council of Radiation Protection and Measurement (NCRP) as they pertain to the conduct of certain activities related to medical radiation safety and the efficacy of the use of radiation in medicine as well as the recommendations of the NCRP for the qualifications of individuals who conduct or supervise those activities. They are also consistent with published standards of practice of relevant professional and scientific organizations. (b) Exemption. These rules shall not prohibit any licensed physician from performing any procedure or activity judged by the Texas Board of Medical Examiners to be the practice of medicine. Similarly, these rules shall not be construed to prohibit any licensed health care provider from conducting procedures or activities on patients under their care determined to be the practice of that particular profession by the profession's respective licensing board. This section does not apply to a person providing the services who is exempt from the Act. These rules shall not be construed as qualifying a licensed medical physicist to install or perform corrective maintenance on medical equipment. (c) Role of the service engineers. Service engineers, when installing or maintaining medical equipment, conduct tests or activities which are similar or identical to tests or activities identified in these rules. Such activity does not constitute the practice of medical physics provided that: (1) the service engineer or his employer does not represent that the outcome of the test or activity or the intent of performing the test or activity ensures the radiation safety of the use of the medical equipment for either the user, the patient, or a member of the public; or (2) the service engineer or his employer does not conclude that the medical equipment is radiologically safe, effective or suitable for use on humans based on the tests or activities performed by the service engineer; or (3) the service engineer or his employer does not certify that the medical equipment is radiologically safe and consequently compliant with any state or federal regulation for the control of radiation; and (4) the test or activity performed by the service engineer is required to install or repair the medical equipment. (d) Scope of practice. (1) The diagnostic radiological physics specialty services include the following: (A) providing evidence that imaging equipment continues to meet applicable rules and regulations of radiation safety and performance standards required by accrediting and regulatory agencies; (B) acceptance testing or monitoring diagnostic imaging equipment; (C) evaluating policies and procedures pertaining to radiation and its safe and appropriate application in imaging procedures; (D) providing consultation in development and management of the quality control program; (E) measurement and characterization of radiation from diagnostic equipment; (F) specification of instrumentation to be used in the practice of diagnostic radiological physics; (G) providing consultation on patient or personnel radiation dose (effective dose equivalent, fetal dose calculations, specific organ dose determination, etc.) and the associated risk; and (H) protective shielding design and evaluation of a diagnostic imaging facility. (I) conducting performance evaluations of medical radiologic and fluoroscopic imaging systems which include the following physical tests and assessments: (i) kilovolts peak (kVp) and timer accuracy; (ii) exposure reproducibility and linearity; (iii) exposure geometry, e.g. source to image distance (SID) and collimation; (iv) entrance skin exposure and exposure rate; (v) beam quality; and (vi) image quality. (2) The therapeutic radiological physics specialty services include the following: (A) development of specifications for radiotherapy treatment and simulation equipment; (B) development of procedures for testing and evaluating performance levels of radiotherapy treatment and simulation equipment; (C) acceptance testing of radiotherapy treatment and simulation equipment; (D) calibration and characterization of radiation beams from therapeutic equipment including radiation quantity, quality, and distribution characteristics, and assessment of the mechanical and geometric optics for proper placement of the beam; (E) providing documentation that radiotherapy treatment and simulation equipment meet accreditation and regulatory compliance requirements; (F) calibration and/or verification of the physical and radiological characteristics of brachytherapy sources; (G) specification of the physics instrumentation used in the measurement and performance testing of therapeutic equipment; (H) acceptance testing, management, and supervision of computer systems used for treatment planning and calculation of treatment times or monitor units. This includes measurement and input of dosimetry data base and verification of output for external beam radiotherapy and brachytherapy; (I) implementation and management of dosimetric and beam delivery aspects of external beam source brachytherapy irradiation. External beam delivery aspects include treatment aids, beam modifiers, and geometrical arrangements. Special procedures are included for both external beam (e.g. radiosurgery, total body irradiation, total skin irradiation, intraoperative therapy) and brachytherapy (e.g. high dose rate, pulsed dose rate); (J) provision of consultation to the physician in assuring accurate delivery of prescribed radiation dosage to a specific human patient, and the associated risk; (K) development and management of quality control program for a radiation treatment facility which includes applicable facility accreditation requirements, and the review of policies and procedures pertaining to therapeutic radiation and its safe and appropriate use; (L) development and/or evaluation of a radiation safety program in a therapeutic radiation facility including written procedures for the protection of patients, workers, and the public; and (M) protective shielding design and radiation safety surveys in a radiotherapy facility. (3) The medical nuclear physics specialty services include the following: (A) development of procedures for continuing evaluations of performance levels of radionuclide imaging devices and ancillary equipment; (B) providing evidence that radionuclide imaging equipment continues to meet applicable rules and regulations of performance and radiation safety required by accrediting and regulatory agencies; (C) acceptance testing of radionuclide imaging equipment; (D) development and/or evaluation of a radiation safety program in a nuclear medicine facility; (E) determination of radiation shielding necessary to protect workers, patients, and the public in a nuclear medicine facility; (F) development of specifications for radionuclide imaging instrumentation or equipment; (G) development and monitoring of a quality control program for radionuclide imaging equipment, computers and other patient related radiation detectors such as uptake probes, well counters and dose calibrators; (H) providing consultation on patient or personnel radiation dose (effective dose equivalent, fetal dose calculations, specific organ dose determination, etc.) and the associated risk; (I) evaluating policies and procedures pertaining to the safe and appropriate application of radionuclides; (J) specification of instrumentation used in the practice of medical nuclear physics; and (K) verification of calculated radiation absorbed doses from unsealed radioactive sources. (4) The medical health physics specialty services include, but are not limited to, the following: (A) planning and design of radiation shielding needed to protect workers, patients, and the general public from radiation produced incident to the diagnosis or treatment of humans. This includes calculation of required shielding thickness, selection of shielding material and specification of source-shield geometry; (B) assessment and evaluation of installed shielding, installed shielding apparatus or portable shielding designed to protect workers, patients, and the general public from radiation produced incident to the diagnosis or treatment of humans. Such evaluation specifically includes determination of whether the shielding is adequate to ensure compliance with state or federal regulatory requirements for limiting the effective dose equivalent and organ dose equivalent of medical radiation workers and members of the public. This includes the selection of appropriate radiation measurement instrumentation to conduct such evaluation as well as the methodology to be employed; (C) providing consultation, by which determination of the presence and extent of any radiological hazard, in any controlled, restricted, uncontrolled or unrestricted area, resulting from the use of ionizing radiation or radioactivity in the treatment or diagnosis of disease in humans, is made. This includes the design, conduct, and evaluation of results of radiation surveys of health care facilities and the immediate environs intended to determine whether occupancy by medical radiation workers, patients, and members of the public is compliant with state and federal regulations for the control of ionizing radiations. A survey includes the directing of physical measurements of radiation levels and radioactivity, the interpretation of those measurements, and the provision of any conclusions or recommendations intended to limit or prevent exposure of workers, members of the public, and patients. (D) performing dose and associated risk assessment in which an effective dose equivalent, committed effective dose equivalent, organ dose equivalent, or committed organ dose equivalent is determined by measurement or calculation or both, to any worker, member of the public, fetus or patient who received exposure to ionizing radiation or radioactivity from radiation sources used to treat or diagnose disease in humans. This does not include either the prospective or retrospective determination of absorbed doses to patients undergoing radiation therapy; and (E) consultation which consists of the evaluation or assessment of the radiation safety aspects of policies or procedures which pertain to the safe and appropriate use of radiation or radioactivity, administrated to human research volunteers or used to treat or diagnose conditions in humans, when such evaluation or assessment provides conclusions or recommendation regarding does equivalent assessment, the overall radiation safety afforded to individuals resulting from activities conducted in compliance with the evaluated policies or procedures, or the compliance of any or all provisions of the policies or procedures with either state or federal regulatory requirements for the control of radiation. This agency hereby certifies that the adoption has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on June 3, 1997. TRD-9707161 Susan K. Steeg General Counsel Texas Board of Licensure for Professional Medical Physicists Effective date: July 23, 1997 Proposal publication date: December 6, 1996 For further information, please call: (512) 458-7236 TITLE 25. HEALTH SERVICES PART I. Texas Department of Health CHAPTER 33.Early and Periodic Screening, Diagnosis and Treatment SUBCHAPTER J.Texas Health Steps Medical Case Management 25 TAC sec.sec.33.501-33.507 On behalf of the State Medicaid Director, the Texas Department of Health (department) submits proposed new sec.sec.33.501-33.507 concerning Title XIX Texas Health Steps (THSteps) medical case management services. These sections cover definitions; eligible recipients; THSteps medical case management services; service limitations; applicant and provider qualifications; application, review, and monitoring processes; and reimbursement methodology. Medical case management assists eligible Medicaid recipients in gaining access to medically necessary and appropriate medical, social, educational, and other services. Medical case management services are mandated by the federal Early and Periodic Screening, Diagnosis and Treatment (EPSDT) program, and the new sections will bring the State of Texas into compliance with federal law. These sections are also proposed pursuant to the terms of the Consent Decree in Frew et al vs. McKinney et al. Ray Krzesniak, Budget Director, Health Care Delivery Associateship, has determined that for the first five-year period the new sections are in effect, there will be fiscal implications for the state as a result of enforcing the new sections as proposed. When fully implemented, these services are projected to increase total federal and State Medicaid expenditures by $19.1 million annually. However, since this is a new service, there will be less funds expended during the upcoming biennium. The impact on state government is estimated to be $3.5 million in SFY 1998, $5.8 million in SFY 1999, and $7.3 million for SFY 2000 through 2002. When THSteps medical case management is implemented, any additional increase in Early and Periodic Screening, Diagnosis, and Treatment--Comprehensive Care Program (EPSDT-CCP) expenditures for health and health related services incurred by state government is expected to be offset by a decrease in more costly EPSDT-CCP expenditures, such as emergency room visits and inpatient services. There will be no fiscal implications for local government as a result of enforcing or administering the new sections. Mr. Krzesniak also has determined that for each year of the first five years the new sections are in effect, the public benefit anticipated as a result of enforcing the new sections will be increased access by EPSDT-CCP eligible recipients to medically necessary health care and case management services. There will be no effect on small or large businesses. There are no anticipated economic costs to persons who are required to comply with the new sections as proposed. There will be no impact on local employment. Comments on the proposal may be sent to Margaret Drummond-Borg, M.D., Health Care Delivery, Texas Department of Health, 1100 West 49th Street, Austin, Texas 78756, (512) 458- 7111, ext. 3101. Comments will be accepted for 60 days following publication of this proposal in the Texas Register. In addition, public hearings will be held on the proposal on June 17, 1997, at 9:30 a.m., Room 1420, Brown-Heatly Building, 4900 North Lamar Boulevard, Austin, Texas, 78751, and on June 24, 1997, at 1:00 p.m., Room K-100, Texas Department of Health, 1100 West 49th Street, Austin, Texas, 78756. A copy of this proposal also will be sent to each Texas Department of Human Services field office for public review and comment. The new sections are proposed under the Human Resources Code sec.32.021, and Government Code, sec.531.021, which provide the Health and Human Services Commission with the authority to propose rules to administer the state's medical assistance program and are submitted by the Texas Department of Health under its agreement with the Health and Human Services Commission to operate the EPSDT program, and as authorized under Chapter 15, sec.1.07, Acts of the 72nd Legislature, First Called Session (1991). The new sections affect Chapter 33 of the Human Resources Code. sec.33.501.Definitions. The following words and terms when used in this subchapter shall have the following meanings unless the context clearly indicates otherwise. Access-The ability of a Texas Health Steps (THSteps)-eligible recipient to obtain health and health-related services, as determined by factors such as the availability of THSteps services, their acceptability to the child and family, the location of health care facilities and other resources, transportation, hours of operation, and length of time to see the provider. Applicant-An agency, organization, or individual who applies to the Texas Department of Health (department) to provide medically necessary THSteps medical case management services under this subchapter and who meets the requirement for providers as stated in sec.33.505 of this title (relating to Applicant and Provider Qualifications). Application process-Completion of an application issued by the department to potential applicants for approval to deliver medically necessary THSteps medical case management services and the ensuing the department's review and disposition of the application. Billable contact-A documented face-to-face, home visit or phone contact with an eligible recipient by a qualified case manager who provides an eligible case management service. Case manager-A qualified provider of approved Medicaid case management services. Children with Special Health Care Needs (CSHCN)-Children who: (A) range in age from birth up to 21 years; (B) have a health condition(s) that has a biologic, psychological, and/or cognitive basis that has lasted or is anticipated to last for at least a year; (C) have a health condition(s) that results in limitation of function, activities, or social roles in comparison with healthy age peers in the general areas of physical, cognitive, emotional, or social growth and development; and (D) need health and health-related services over and above the usual for the child's age. Continuity of care-The degree to which the care of a child is provided by the same medical home or primary care provider, the system of care remains stable, and services are consistent and unduplicated. Department-The Texas Department of Health. EPSDT - Early and Periodic Screening, Diagnosis and Treatment. See definition for Texas Health Steps (THSteps). Health condition/health risk-Children who: (A) range in age from birth up to 21 years; (B) have or are at risk for a medical condition, illness, injury, or disability that results in limitation of function, activities or social roles in comparison with healthy age peers in the general areas of physical, cognitive, emotional, or social growth and development; and (C) have a need for health and health-related services over and above the usual for the child's age. Health and health-related services-Services which are provided to meet the comprehensive (preventive, primary, and specialty) health needs of the THSteps- eligible recipient, including but not limited to well child and dental check ups, immunizations, acute care visits, pediatric specialty consultations, physical therapy, occupational therapy, audiology, speech language therapy, psychological counseling, pharmaceuticals, medical supplies, durable medical equipment, nutritional supplements, prosthetics, eye glasses, and hearing aids. Medical home- A physician, primary care provider, or clinic that is known to the THSteps-eligible recipient and family as the source for the child's preventive and primary care services; continuity of care; access to acute health needs 24 hours a day; and referral to specialty care, other health and health-related services, and medical case management. Medically complexChildren who: (A) range in age from birth up to 21 years; (B) have a serious, ongoing illness or condition(s) that has lasted or is anticipated to last at least a year; (C) require daily, ongoing medical treatments and monitoring by appropriately trained personnel which may include parents or other family members; and (D) require access to a complex array of health and health-related services. Medically fragile-Children who: (A) range in age from birth up to 21 years; (B) have a serious, ongoing illness or condition(s) that has lasted or is anticipated to last at least a year or has required at least one month of hospitalization in the year; (C) require daily, ongoing medical treatments and monitoring by appropriately trained personnel which may include parents or other family members; (D) require the routine use of a medical technical device to compensate for the loss of a body function needed to participate in activities of daily living; and (E) lives with the ongoing threat to continued life. Medically necessary- Services which are: (A) reasonably necessary to prevent illness(es) or medical condition(s), or to provide early screenings, interventions, care, and/or provide care or treatment for eligible recipients who have medical condition(s) that cause suffering or pain, cause physical deformity or limitations in function, threaten to cause or worsen a handicap, cause illness or infirmity, or endanger life; (B) provided at appropriate locations and at the appropriate levels of care for the treatment of the medical condition(s); (C) consistent with health care practice guidelines and standards endorsed by professionally recognized health care organizations or governmental agencies; (D) consistent with the diagnosis(es) of the condition(s); and (E) no more intrusive or restrictive than necessary to provide a proper balance of safety, effectiveness, and efficiency. Primary care provider (PCP)-A health care professional licensed in Texas who agrees with the child and family to provide the medical home. PCPS may include pediatricians, obstetricians, internists, family practice physicians, general practice physicians, certified nurse midwives, advanced nurse practitioners and physician's assistants practicing within the scope of their respective Texas licensure boards. A specialty physician may be a PCP if he/she agrees to provide all the benefits of a medical home. State -The State of Texas. THSteps-A federal program known as EPSDT which is required of states by Medicaid for children under 21 years who meet certain economic criteria for eligibility. In Texas, EPSDT is called the Texas Health Steps Program. THSteps administrative case management-The enhancement service which assists eligible recipients to gain access to medically necessary health and health- related services including informing and outreach functions. (A) Informing is the effort to educate the eligible recipient and their families concerning the periodic health checkups needed by children at certain ages. (B) Outreach is the effort to contact eligible recipient and their families about missed check ups, and to assist them in overcoming barriers to access (such as language, transportation, and/or unfamiliarity with qualified service providers). THSteps medical case management-The federally allowable enhancement service which assists eligible recipients in gaining access to medically necessary and appropriate medical, social, educational, and other services. sec.33.502.Eligible Recipients. Children eligible for THSteps medical case management services under this subchapter must be: (1) from one year up to 21 years of age; (2) Medicaid eligible in Texas; (3) determined to have a health condition/health risk, to have special health care needs, to be medically complex, or to be medically fragile; and (4) referred by their PCPs, other health provider(s), appropriate local or state agency(ies), dentist(s), or by themselves or their families. sec.33.503.THSteps Medical Case Management Services. THSteps medical case management services are provided to assist eligible recipients, as defined in sec.33.501 of this title (relating to Definitions), in gaining access to medically necessary medical, social, educational and other services to reduce morbidity and mortality among children, to encourage the use of cost-effective health and health-related care, to make referrals to appropriate providers, and to discourage over utilization or duplication of services. THSteps medical case management, however, is not a "gatekeeper" function. The department shall include the following elements in developing policies and procedures to implement THSteps medical case management. (1) Screening/intake. The screening/intake process includes recording demographic information about the eligible recipient, as well as documenting the child's health problem(s) and whether the child needs a medical home. (2) Family assessment. A family assessment shall include an in-depth evaluation of all issues that impact the short and long term health and well being of the eligible recipient and his/her family. (3) Identification of service needs. Providers of medical case management services shall assess the medically necessary medical, social, educational and other service needs of the eligible recipient. (4) Written Service Plan (WSP) development. The WSP is based upon a determination of the medically necessary services to meet the identified service needs, and a description of the course(s) of action to meet those needs. The WSP is the written summary which documents the services to be accessed, those who are responsible for contacting the appropriate service providers, and the time frame within which the eligible recipient should access services. In accordance with the limits of confidentiality, the WSP shall be sent to the medical home, as soon as one has been established, and to the appropriate referring and service providers. (5) Service provision and coordination. Service provision and coordination is the implementation of the service plan, and the linkage between the eligible recipient, the family and the providers, including the appropriate use of available resources to meet the needs of the eligible recipient. (6) Follow up. Providers of medical case management services shall ascertain, on an ongoing basis, what services specified in the WSP have been received by the eligible recipient, reassess the eligible recipient's needs, develop appropriate modifications of the WSP based upon medical evaluations and reassessments by other providers, and evaluate the satisfaction of the eligible recipient, family and medical home provider with the services provided. sec.33.504.Service Limitations. (a) THSteps medical case management services are not reimbursable if they are duplicative of other Medicaid case management services. Case management activities associated with the following are not reimbursable as THSteps medical case management: (1) case management services provided to children participating in THSteps as part of an existing service by a provider such as a primary care or specialty physician, another professional or health-related provider, or a person referring the child to medical case management services; (2) administrative case management services provided to THSteps eligible recipients by a state health and human service agency, the department, or the department's designee for activities necessary for the proper and efficient administration of the Medicaid program; and (3) targeted case management services and/or case management services provided through a 1915(c) Waiver Program; i.e., case management services already existing as approved Medicaid services in Texas. (b) THSteps Medical Case Management Services are reimbursable each year for one comprehensive service and up to five coordination/follow up services without prior authorization. (c) Prior authorization for additional THSteps medical case management services must be requested by the eligible recipient's PCP or a physician who has agreed to provide THSteps medical check ups and signature authority for prescriptions of pharmaceuticals, durable medical equipment, and therapies until a PCP is secured. Requests must be properly documented and submitted to the department for review. sec.33.505.Applicant and Provider Qualifications. (a) In order to become a provider of medically necessary THSteps medical case management services, an applicant must be a health service provider of primary, preventive and/or tertiary health services or have written letters of agreement documenting referral relationships with providers of preventive, primary, and tertiary health and health-related services. (b) An applicant that has met the requirements of subsection (a) of this section must: (1) agree to comply with the department rules on medically necessary THSteps medical case management and the statutory provisions applicable to the provision of medically necessary THSteps medical case management; (2) develop and maintain a THSteps medical case management program which assists eligible recipients to access medically necessary medical, social, educational, and other services and which incorporates the following elements: (A) assurance that THSteps medical case management services will be provided in locations convenient for the eligible recipient; (B) a comprehensive resource directory, updated at least annually, which contains the names, addresses, and telephone numbers of providers of health and health-related services including, but not limited to: physicians; other primary care providers; Early Childhood Intervention (ECI); Chronically Ill and Disabled Children's (CIDC) Program; Special Supplemental Nutrition Program for Women, Infants and Children (WIC); rehabilitation services; Medicaid Medical Transportation Program; the Texas Information and Referral Network; and locally active community services; (C) written letters of agreement with other Medicaid case management providers/applicants for determining when other approved Medicaid case managers are providing case management for eligible recipients and can extend that role beyond a single case management program or service, as required by subsection (b)(5) of this section; (D) a written procedure for triage and transfer of eligible recipients to other Medicaid case management providers within the same service area; (E) an internal evaluation process that includes, but is not limited to, assessments of satisfaction of eligible recipients, PCPs and case managers; (F) contacts with community social and education resources; and (G) assistance for recipients in accessing THSteps administrative case management service providers for needs including: (i) completing applications; (ii) scheduling timely appointments; (iii) arranging for transportation to health and health-related services; or (iv) other activities required to effectively carry out the medically necessary THSteps medical case management written service plan. (3) assure that THSteps medical case management services will be: (A) initiated through an integrated communication with the eligible recipient's PCP and/or referral source as described in sec.33.502 of this title (relating to Eligible Recipients); (B) committed to securing a PCP, in a timely manner, if one does not exist, who will provide a medical home for each eligible recipient accessing THSteps medical case management services; (C) planned, developed, and evaluated with the input of case manager(s) who meet the qualifications defined in this section; and (D) provided by qualified case managers as defined in this section. (4) assure that qualified case managers: (A) have the opportunity to participate in appropriate Medicaid case management and THSteps workshops, seminars, and training; (B) assume responsibility for all THSteps medical case management services provided to eligible recipients including services by their designated support staff; (C) participate in relevant time/motion or cost studies; (D) agree to permit the department or its designee to have access to the THSteps medical case management provider's records, and permit direct observation of case management activities for the purpose of determining the provider's suitability to continue participation as a THSteps medical case management provider; and (E) participate in local and/or regional case management systems to assure cooperation and coordination with local health departments, the department's public health region, school districts and other Medicaid-approved case management providers as evidenced by: (i) participation in community coalition meetings; (ii) collaboration in planning case management and service delivery systems; and (iii) involvement in resolving case management problems. (5) maintain on file interagency letters of agreement which: (A) define the scope of case management services of each entity; (B) describe the population to be served; and (C) demonstrate a reciprocal and cooperative relationship with other Medicaid- approved case management providers. (6) share information, within the limits of confidentiality, with the department and collaborating agencies to facilitate referral and monitoring of eligible recipients; (7) comply in a timely manner with all department application, data collection, and reporting requirements; (8) meet applicable state and federal laws governing participation of providers in the Medicaid program; (9) sign a Medicaid provider agreement and maintain provider status with the department which administers the federal Medical Assistance Program; (10) submit reports regarding health and case management services as requested by the department; and (11) maintain documentation that the THSteps medical case management providers meet the following requirements: (A) have a minimum of one year of pediatric education and/or work experience in accordance with department policy; and (B) have received education and training regarding THSteps medical case management activities; and (C) be registered nurses (R.N. with B.S. or M.S. degree) or licensed social workers (with B.S.W. or M.S.W.) with a minimum of one year's medical experience in accordance with department policy, and have maintained their professional licenses as determined by their respective Texas licensure boards; and (D) provide professional services in compliance with federal, state, and local laws. sec.33.506.Application, Review and Monitoring Processes. (a) Applications to become a THSteps medical case management provider may be obtained by contacting the department, Bureau of Children's Health, Health Care Delivery Associateship, 1100 West 49th Street, Austin, Texas, 78756-3199, (512) 458-7700. (b) Applications must be typed and must be accompanied by all required supporting documentation set out in this subchapter. An original and one copy of the application must be submitted to the Bureau of Children's Health at the address described in subsection (a) of this section. (c) Incomplete applications shall not be considered and shall be returned to the applicant. (d) All complete applications shall be reviewed by the department staff. The review process shall be completed within 60 days following receipt of a completed application. (e) Applicants meeting all provider requirements shall be approved by the department. Approved applicants will be notified in writing by the department, and the department shall initiate the enrollment process. (f) Applicants who are not approved will be given written notification of the reasons for the department's decision. (g) Approved applicants and providers will be monitored on an annual or as needed basis. Applicants and/or providers who do not comply with program requirements may be terminated, placed on probationary status, referred to appropriate professional licensure entities for review, and/or referred for fraud and abuse investigation as described in department policies and procedures. sec.33.507. Case Management Reimbursement Methodology. (a) The department will reimburse qualified providers for billable contacts with eligible recipients. (b) Providers will be reimbursed based on rates set for other Medicaid case management services administered by the department. This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt. Issued in Austin, Texas, on June 4, 1997. TRD-9707219 Susan K. Steeg General Counsel Texas Department Health Earliest possible date of adoption: July 4, 1997 For further information, please call: (512) 458-7236 CHAPTER 123.Respiratory Care Practitioners Certification 25 TAC sec.sec.123.1-123.10, 123.12, 123.14 The Texas Department of Health (department) adopts amendments to sec.sec.123.1- 123.10, sec.123.12 and sec.123.14, concerning the certification of respiratory care practitioners. Sections 123.2, 123.4, 123.9, 123.10, and 123.12 are adopted with changes to the proposed text as published in the December 17, 1996, issue of the Texas Register (21 TexReg 12043). Sections 123.1, 123.3, 123.5-123.8, and 123.14 are adopted without changes, and therefore the sections will not be republished. The amendments will update and clarify existing language; combine application and certificate fees in order to simplify administrative procedures; increase renewal fees to cover the cost for implementation of the respiratory care practitioners certification program; and double the number of continuing education hours necessary to renew a certificate to ensure continued competency. Specifically, the amendments add a definition for an educational accrediting body; clarify the terms used in the definition of respiratory care procedures; increase the certificate renewal fee; combine the application and initial certification/temporary permit fees; increase the fee for a duplicate certificate/identification cards/temporary permit; changes the number of continuing education hours needed for certificate renewal; add billing information to be provided by the practitioner; and add language for determining disciplinary action. Changes made to the proposed text result from comments received during the comment period. The details for the changes are described in the summary of comments that follow. Other minor editorial changes were made for clarification purposes. Comment: Concerning sec.123.2, several comments were received concerning the typographical error in the definition of respiratory care procedure subparagraph (A) of sec.123.2, Definitions. Response: The committee agrees and has changed "nitrous" to "nitric." Comment: Concerning the definition of "Respiratory care procedure" in sec.123.2, one commenter recommended wording changes adding language to clarify the definition. Response: The committee agrees and added the suggested wording to enhance the definition to include (G), (H), and (I). Comment: Concerning sec.123.4, one commenter was opposed to raising or increasing the fee to renew a certificate. Response: The committee disagrees. The renewal fee is being increased to offset the cost of administering the respiratory care practitioners certification program. Comment: Concerning sec.123.4, one commenter feels that the fee increase would do absolutely nothing to promote or improve respiratory care being delivered to the citizens of this state and would only serve to financially burden the respiratory care practitioner in order to increase licensing fee revenues for the state. Response: The committee disagrees. The fees are being increased to offset the cost of administering the respiratory care practitioners certification program. Comment: Concerning sec.123.4, several commenters opposed the increase in fees indicating that the increase would only serve to financially burden the respiratory care practitioner in order to increase licensing fee revenues for the state. Response: The committee disagrees. The fees are being increased only to offset the cost of administration of the respiratory care practitioners certification program. Comment: Concerning sec.123.4, a commenter was in support of the fee increase if the increase is used to the benefit of certified respiratory care practitioners. Response: The committee agrees. The fees are being increased only to offset the cost of administration of the respiratory care practitioners certification program. Comment: Concerning sec.123.9(d)(2), two comments were received questioning why the department needed information concerning their status with the National Board for Respiratory Care, Inc. (NBRC). Response: The committee is requesting the information only for statistical purposes. It is beneficial for the committee to know the level of credentials held by an individual, either registered respiratory therapists or certified respiratory therapy technicians. Comment: Concerning sec.123.10, a commenter disagreed to increasing the continuing education hours by 100%. Response: The committee disagrees. The increase in continuing education hours from six hours to 12 hours a year would be comparable to other health care professionals. Comment: Concerning sec.123.10, a commenter felt that to increase continuing education would further financially burden the respiratory care practitioner while doing nothing to promote respiratory care or improve the delivery of that care to the citizens of Texas. Response: The committee disagrees. The increase in continuing education hours from six hours to 12 hours a year would be comparable to other health care professionals. Comment: Concerning sec.123.10, one commenter asked "why respiratory care practitioners are only allowed to obtain continuing education presented by live' presentations and not allowed to obtain continuing education using other avenues?" Response: Some committee members agreed while others disagreed. It was decided that the continuing education section of the rules would need to be reopened at a later date to address the use of other avenues to obtain continuing education hours. Comment: Concerning sec.123.10, several comments were received in opposition of raising the continuing education hours from six to 12. Response: The committee disagrees and fully supports the increase in continuing education hours. Comment: Concerning sec.123.10, one commenter recommended increasing the hours gradually by increasing the hours to nine for new with a goal of being at 12 hours within the next four to five years. Another commenter recommended increasing the hours the first year to nine hours and the second year to 12 hours. Response: The committee disagrees. If there is an increase in the total number of continuing education hours it would be less confusing if the increase is at one time. Comment: Concerning sec.123.10, a commenter is opposed to the increase in the continuing education requirement because it will financially burden the respiratory care practitioner. Response: The committee disagrees. The increase in continuing education hours from six hours to 12 hours a year would be comparable to other health care professionals. Comment: Concerning sec.123.10, a commenter is opposed to the change in the continuing education requirement because with hospitals downsizing staff it will make it more difficult to get the time off to obtain more continuing education hours. Another concern addressed was the infrequency of available seminars, conferences, and meetings in certain areas of Texas to obtain continuing education hours. Response: The committee agrees and will reopen the section of continuing education to address the possibility of alternate means of obtaining continuing education hours. The following are comments received that did not address a specific rule change. Comment: Concerning the 60-day comment period, a commenter indicated that upon receipt of the proposed rules there was only two and half weeks remained to comment on the rules. It was also noted that all parties were not forwarded the proposed rules. Response: The proposed rules were sent to all certified and permitted respiratory care practitioners. The program requested a 60-day comment period to allow time to reproduce and mail the proposed rules. The program mailed the proposed rules to all certified and permitted respiratory care practitioners using the current mailing address on file for each practitioner. The program regrets that the mailing took longer to reach some certified or permitted respiratory care practitioners. Comment: One commenter expressed opposition to proposed changes because in their opinion the respiratory care practitioners' regulations have done very little to insure quality respiratory care for the citizens of Texas, and even less to promote the respiratory care profession. Their other concern addressed the fact that other allied health professionals are not prohibited from practicing respiratory care. Response: Other allied health professional may be practicing respiratory care as an exception to certification in Texas Civil Statutes, Article 4512l (Act) and cannot be addressed by the respiratory care advisory committee. Comment: One commenter responded that if quality respiratory care delivery to the citizens of Texas was to be assured, then changes need to be made to the respiratory care practitioner Act to prohibit anyone without a respiratory care practitioner certificate from providing respiratory care. The commenter further indicated that "the respiratory care practitioner certificate is a little more than a joke, which the individual doesn't find the least bit funny." Response: The committee does not have the authority to change the language in the Act. Comment: One commenter indicated that the determination in the preamble having "no effect on small businesses" regarding respiratory care practitioners obtaining the additional six hours of continuing education was wrong. There are small rural hospitals whose therapists would be gone from their jobs for two or more days to attend a seminar and that would greatly affect small businesses. The question asked was "Who would pay for the missed hours of work?" The commenter believes that this effects small businesses. The commenter believes that each individual should give every effort to make the profession better, but mandates such as increasing the continuing education hours is not the only answer. Response: The committee disagrees. The respiratory care practitioners certification program has required only six hours of continuing education since the beginning of certification, September 1, 1985. The committee feels that submitting 12 hours of continuing education hours to renew a certification annually would bring the state of Texas continuing education requirements comparable to other respiratory care professionals. Comment: One commenter has been in support of the respiratory care practitioners certification since it was first proposed but feels that health care institutions are pushing the law to the limit by utilizing the provision in the law which allows the delegated authority of a physician and that this needs to be investigated statewide. Response: The committee has no authority since delegation by a licensed physician is listed as an exception to certification in Texas Civil Statutes, Articles 4512l, Section 9(5). Comment: One commenter stated that "ER TECH'S" can administer aerosolized bronchodilators, draw blood samples, and initiate oxygen therapy while noting it is not a violation of the Act, if performing these procedures under the delegation of a licensed physician. Response: The committee does not have the authority to change the Act. Comment: One commenter recommended that an investigative team needed to do random field surveys to verify if individuals providing respiratory care are either appropriately certified, if their letter of delegated authority is properly written, and if proper, that documented training has been provided. Response: There are no rules proposed on this issue. Individuals who do not hold a respiratory care practitioner certificate can perform respiratory care procedures if they have been formally trained in the care used and who are acting under the delegated authority of a licensed physician. Comment: Several comments were received indicating that there would be an "effect on small businesses" because small respiratory businesses now find it hard to find extra coverage for therapists who must travel to obtain six continuing education hours, and the proposal states an increase to 12 hours. Another commenter recommended that an alternative for "live" presentations be established. Response: The committee agrees and will reopen the section of continuing education to address the possibility of alternate means of obtaining continuing education hours. The commenters were the AccuLab Diagnostics, L.P.; Amarillo College; Baylor College of Medicine; Baylor Health Care System; Ben Taub General Hospital; El Paso Community College; Houston Community College System; Huguley Memorial Medical Center; JPS Health Network; Living Centers of America; Respiratory Care, Inc.; Sierra Medical Center; Texas Society for Respiratory Care; The University of Texas Health Science Center at San Antonio; Tomball Regional Hospital; and Spectra Rehab. In addition, numerous individuals commented. All commenters were neither for nor against the rules in their entirety, however they expressed concerns, asked questions and suggested recommendations for change as discussed in the summary of comments. The amendments are adopted under the Respiratory Care Practitioners Act, Texas Civil Statutes, Articles 4512l, sec.3(e) which provides the Texas Board of Health (board) with the authority to adopt rules necessary to implement the Act and under Health and Safety Code sec.12.001, which provides the board with the authority to adopt rules for the performance of every duty imposed by law on the board, the department, and the commissioner of health. sec.123.2.Definitions. The following words and terms, when used in these sections, shall have the following meanings, unless the context clearly indicates otherwise. Advisory committee-The Respiratory Care Practitioners Advisory Committee. Educational accrediting body-The Committee on Allied Health Education and Accreditation of the American Medical Association, or its successor organization which approves respiratory care education programs. Respiratory care-The treatment, management, control, diagnostic evaluation, and care of inpatients or outpatients who have deficiencies and abnormalities associated with the cardiorespiratory system. Respiratory care does not include the delivery, assembly, set up, testing, and demonstration of respiratory care equipment upon the order of a licensed physician. Demonstration is not to be interpreted here as the actual patient assessment and education, administration, or performance of the respiratory care procedure(s). Respiratory care education program- (A) a program in respiratory care approved by the educational accrediting body; (B) a program approved by an appropriate education agency and working toward becoming an approved program in respiratory care. A program will qualify as a respiratory care education program under this subparagraph only for a period of one year from the date of the first class offered by the program; after that one year, the program must be an approved program in respiratory care; or (C) (No change.) Respiratory care procedure-Respiratory care provided by the therapeutic and diagnostic use of medical gases, humidifiers, and aerosols, the administration of drugs and medications to the cardiorespiratory system, ventilatory assistance and ventilatory control, postural drainage, chest drainage, chest percussion or vibration, breathing exercises, respiratory rehabilitation, cardiopulmonary resuscitation, maintenance of natural airways, and the insertion and maintenance of artificial airways. The term includes a technique employed to assist in diagnosis, monitoring, treatment, and research, including the measurement of ventilatory volumes, pressures and flows, the specimen collection of blood and other materials, pulmonary function testing, and hemodynamic and other related physiological forms of monitoring or treating, as ordered by the patient's physician, the cardiorespiratory system. These procedures include: (A) administration of medical gases - such as nitric oxide, helium and carbon dioxide; (B) providing ventilatory assistance and ventilatory control - including high frequency oscillatory ventilation and high frequency jet ventilation; (C) providing artificial airways - including insertion, maintenance and removal; (D) performing pulmonary function testing - including neonatal and pediatric studies; (E) hyperbaric oxygen therapy; (F) monitoring - including pulse oximeter, end-tidal carbon dioxide and apnea monitoring; (G) extracorporeal membrane oxygenation (ECMO); (H) patient assessment, respiratory patient care planning; and (I) implementation of respiratory care protocols. sec.123.4. Fees. The following fees are prescribed by the board and are required to be paid to the department before any certificate or permit is issued. All fees shall be submitted in the form of a check or money order and are nonrefundable. The department may direct examination applicants to submit examination fees to the National Board for Respiratory Care, Inc. (NBRC). (1) Schedule of fees for certification as a respiratory care practitioner effective September 1, 1997: (A) application (includes initial certificate) fee - $60; (B) renewal fee - $45; (C) reinstatement fee - $60; (D) reactivation fee - $45; (E) certificate and/or identification card replacement fee - $20; (F) NBRC examination fee - the fee designated by the NBRC at the time of examination or reexamination; and (G) certificate fee for upgrade of temporary permit - $30. (2) Schedule of fees for a temporary permit as a respiratory care practitioner effective September 1, 1997: (A) application (including initial permit) fee - $50; (B) temporary permit extension fee - $20; (C) temporary permit and/or identification card replacement fee - $20; and (3)-(7) (No change.) (8) The administrator, on behalf of the board, shall make periodic reviews of the fee schedule and recommend any adjustments necessary to provide sufficient funds to meet the expenses of the respiratory care practitioner certification program without creating an unnecessary surplus. Such adjustments shall be made through rule amendments approved by the board. sec.123.9. Certificate Renewal. (a)-(b) (No change.) (c) Staggered renewals. The department shall use a staggered system for certificate renewals. Certificates issued within three months of a practitioner's birth month shall be issued for that period of time plus the next full year. (d) Certificate renewal. (1) (No change.) (2) The renewal form for all practitioners shall require the provision of the preferred mailing address, primary employment address and telephone number, and category of employment, misdemeanor and felony convictions, statement concerning status with The National Board for Respiratory Care, Inc., and continuing education completed. If the applicant is practicing as a respiratory care practitioner at the time of renewal the name signature and license number of the physician directing the provision of respiratory care and the physician's institutional affiliation(s), if any, shall be provided on the renewal form. (3) A practitioner has renewed the certificate when the department has received the completed renewal form, continuing education as set out in sec.123.10 of this title (relating to Continuing Education Requirements), and the required renewal fee on or prior to the expiration date of the certificate. The postmark date shall be considered as the date of mailing. (4) (No change.) (e) Reinstatement or reapplication. (1) A person whose certificate has expired may reinstate the certificate by submitting to the department the renewal form, continuing education completed since the expiration date, the required reinstatement fee, and if respiratory care procedures were performed, a notarized statement to show compliance with sec.9 of the Act. (A) If reinstatement is requested during the first renewal year after expiration, 12 hours of continuing education completed since the expiration date must be documented. (B) If reinstatement is requested on the first renewal date or during the second year after expiration, 24 hours of continuing education completed since the expiration date must be documented. (C) If reinstatement is requested on the second renewal date after expiration, 36 hours of continuing education completed since the expiration date must be documented. (D)-(E) (No change.) (2)-(4) (No change.) (f)-(g) (No change.) (h) Inactive status. A respiratory care practitioner who holds a certificate under the Act and who is not actively engaged in the practice of respiratory care may make application to the department in writing on a form prescribed by the department to be placed on an inactive status list maintained by the department. The application for inactive status must be postmarked prior to the expiration of the practitioner's annual certificate. No refund will be made of any fees paid prior to application for inactive status. (1)-(3) (No change.) (4) If a person on inactive status desires to reenter active practice, the person shall: (A)-(C) (No change.) (D) submit to the department proof of successful completion, within the 12-month period prior to reentering active status, of the following continuing education hours as set out in sec.123.10 of this title (relating to Continuing Education Requirements): (i) persons inactive for three years or less shall complete not less than 12 clock hours; (ii) persons inactive for more than three years but less than six years shall complete not less than 24 clock hours; and (iii) persons inactive for six or more years shall complete not less than 36 clock hours. (5) (No change.) (i) (No change.) sec.123.10.Continuing Education Requirements. (a)-(b) (No change.) (c) Hour requirements for continuing education. A practitioner must complete 12 clock hours of continuing education acceptable to the department during each renewal year as described in subsection (b) of this section. (1)-(2) (No change.) (d) Types of acceptable continuing education. Continuing education undertaken by a practitioner for renewal shall be acceptable if the experience falls in one or more of the following categories: (1) (No change.) (2) participation in any program (e.g., in-service educational training programs, institutes, seminars, workshops and conferences) which is: (A)-(B) (No change.) (C) approved, recognized, accepted, or assigned continuing education credits by professional organizations or associations or offered by a federal, state, or local governmental entity. A list approved by the advisory committee is available from the department upon request; or (3) (No change.) (e) (No change.) (f) Determination of clock hours. The department shall credit continuing education experiences as follows. (1)-(7) (No change.) (8) Passing the advanced cardiac life-support, pediatric advanced life-support, the neonatal advanced life-support course, basic trauma life-support or pre- hospital trauma life-support, issued by or through the American Heart Association shall be credited on the basis of eight clock hours. (9) (No change.) (g) Reporting of continuing education. Each practitioner shall complete and file with the department each continuing education activity for which credit is claimed. (1) A practitioner shall submit the required continuing education activity to the department at the time of certificate renewal. However, if an extension has been granted in accordance with subsection (i) of this section, the practitioner shall file the continuing education hours immediately following completion of the activity. (2) Each continuing education activity filed by a practitioner must be accompanied by appropriate documentation of the continuing education claimed as follows: (A)-(C) (No change). (h)-(k) (No change.) sec.123.12.Professional and Ethical Standards. The purpose of this section shall be to establish the standards of professional and ethical conduct required of a practitioner pursuant to the Act, sec.11(b)(4). (1) Professional representation and responsibilities. (A) A practitioner shall not misrepresent any professional qualifications or credentials or provide any information that is false, deceptive, or misleading in connection with one's own application for certification, for employment or work assignment as a respiratory care practitioner, or fail to disclose any information that could affect the decision to employ or assign a task as a respiratory care practitioner. (B)-(G) (No change.) (H) A practitioner shall have the responsibility of reporting alleged misrepresentations or violations of the Act or these sections to the department. (I) The practitioner shall be responsible for competent and efficient performance of his assigned duties and shall report to the department incompetence and illegal or unethical conduct of members of the profession. (J) A practitioner shall not retaliate against any person who reported in good faith to the department alleged incompetence; illegal, unethical, or negligent conduct of any practitioner; or alleged misrepresentation or any violation(s) of the Act or these sections. (K) A practitioner shall keep his or her file updated by notifying the department of changes in preferred mailing address and telephone number. (L) A practitioner shall not make any false, misleading, or deceptive claims in any advertisement, announcement, presentation, or in competitive bidding. (M) A practitioner shall conform to medically accepted principles and standards of respiratory care which are those generally recognized by the profession as appropriate for the situation presented, including those promulgated or interpreted by or under the AART, the NBRC, the Texas Society for Respiratory Therapy, the board, the department, and other professional or governmental bodies. (N) A practitioner shall not delegate respiratory care functions or responsibilities to a person who lacks the ability or knowledge to perform the function or responsibility. A practitioner providing respiratory care services may be assisted by an aide or orderly. Aides/orderlies may not perform respiratory care procedures. (O) A practitioner shall not leave an assignment without being properly relieved by appropriate personnel. (P) The department shall consider the failure of a practitioner to respond to a request for information or other correspondence relating to the certification process or these sections as unprofessional conduct and grounds for disciplinary proceedings in accordance with sec.123.14 of this title (relating to Violations, Complaints and Subsequent Actions). (2) Relationships with patients/clients. (A)-(E) (No change.) (F) A practitioner shall not violate any provision of any federal or state statute relating to confidentiality of patient/client communication and/or records. All inquiries shall be referred to the physician in charge of the patient's medical care. (G) A practitioner shall not engage in any activities that seek to meet the practitioner's personal needs at the expense or detriment of a patient/client. (H) A practitioner shall practice respiratory care only under the direction of a qualified medical director or other physician licensed by the Texas State Board of Medical Examiners. For the purpose of this section direction shall mean: (i) assuring that established policies are carried out; (ii) monitoring and evaluating the quality, safety, and appropriateness of respiratory care services and taking action based on findings; and (iii) providing consultation whenever required, particularly on patients receiving continuous ventilatory or oxygenation support. (3) Billing information required; prohibited practice. (A) On the written request of a client, a client's guardian, or a client's parent, if the client is a minor, a practitioner shall provide, in plain language, a written explanation of the charges for respiratory care services previously made on a bill or a statement for the client. This requirement applies even if the charges are to be paid by a third party. (B) A practitioner may not persistently or flagrantly overcharge or overtreat a client. (4) Sanctions. A practitioner shall be subject to disciplinary action by the board if the practitioner is issued a public letter of reprimand, is assessed a civil penalty by a court, or has an administrative penalty imposed by the attorney general's office under the Crime Victims Compensation Act, Code of Criminal Procedure, Article 56.31 et seq.. (5) Disclosure. A practitioner shall make a reasonable attempt to notify each client of the name, mailing address, and telephone number of the department for the purpose of directing complaints to the department by providing notification: (A) on each written contract for services of a practitioner; (B) on a sign prominently displayed in the primary place of business of each practitioner; or (C) in a bill for service provided by a practitioner to a client or third party. (6) Unlawful false, misleading, or deceptive advertising. (A) A practitioner shall not use advertising that is false, misleading, or deceptive or that is not readily subject to verification. (B) False, misleading, or deceptive advertising or advertising that is not readily subject to verification includes advertising that; (i) makes a material misrepresentation of fact or omits a fact necessary to make the statement as a whole not materially misleading; (ii) makes a representation likely to create an unjustified expectation about the results of a health care service or procedure; (iii) compares a health care professional's services with another health care professional's services unless the comparison can be factually substantiated; (iv) contains a testimonial; (v) causes confusion or misunderstanding as to the credentials, education, or licensure of a health care professional; (vi) advertises or represents that health care insurance deductibles or copayments may be waived or are not applicable to health care services to be provided if the deductibles or copayments are required; (vii) advertises or represents that the benefits of a health benefit plan will be accepted full payment when deductibles or copayments are required; (viii) makes a representation that is designed to take advantage of the fears or emotions of a particularly susceptible type of patient; or (ix) advertises or represents in the use of a professional name a title or professional identification that is expressly or commonly reserved to or used by another profession or professional. A "health care professional" includes a certified respiratory care practitioner, temporary permitted respiratory care practitioner, or any other person licensed, certified, or registered by the state in a health-related profession. This agency hereby certifies that the adoption has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on June 3, 1997. TRD-9707188 Susan K. Steeg General Counsel Texas Department of Health Effective date: June 23, 1997 Proposal publication date: December 6, 1996 For further information, please call: (512) 458-7236 TITLE 37. PUBLIC SAFETY AND CORRECTIONS PART III. Texas Youth Commission CHAPTER 87.Treatment SUBCHAPTER B.Special Needs Offender Programs 37 TAC sec.87.67 The Texas Youth Commission (TYC) adopts the repeal of sec.87.67, concerning Corsicana Stabilization Unit, without changes to the proposed text as published in the February 28, 1997, issue of the Texas Register (22 TexReg 2340). The justification for the repeal is the replacement by a new rule which, as a result of enforcing the section, will provide more efficient use of resources. The repealed section will be replaced by new replacement section proposed in this issue. No comments were received regarding adoption of the repeal. The repeal is adopted under the Human Resources Code, sec.61.034, which provides the Texas Youth Commission with the authority to make rules appropriate to the accomplishment of its functions. The proposed repeal implements the Human Resource Code, sec.61.034. This agency hereby certifies that the adoption has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on June 4, 1997. TRD-9707223 Steve Robinson Executive Director Texas Youth Commission Effective date: June 24, 1997 Proposal publication date: February 28, 1997 For further information, please call: (512) 424-6244 The Texas Youth Commission (TYC) adopts new sec.87.67, concerning Corsicana Stabilization Unit, with changes to the proposed text as published in the February 28, 1997, issue of the Texas Register (22 TexReg 2340). The policy requires that staff conduct a due process hearing to extend the time to treat the psychiatric disturbance beyond 90 days. The change allows the hearing to be postponed until the youth's return to the facility if the youth is in a state hospital at the time the hearing is required. The new section is justification to provide more efficient use of resources for youth in need of specialized treatment. The new rule will replace a similar rule being repealed simultaneously. The new rule establishes criteria whereby youth in the TYC system may be referred to the Corsicana Stabilization Unit for specialized treatment of a mental health disturbance. TYC youth may be referred from any TYC program in the system and, if accepted, moved into the unit. Requirements for formal due process reviews at 96 hours and at 90 days in the unit are included. Following treatment, youth may be returned to the referring unit or referred to a transitional placement for additional follow-up treatment. No comments were received regarding adoption of the new rule. The new rule is adopted under the Human Resources Code, sec.61.075, which provides the Texas Youth Commission with the authority to order the child's confinement under conditions it believes best designed for the child's welfare and the interests of the public, and sec.61.076, which provides the Texas Youth Commission with the authority to provide any medical or psychiatric treatment that is necessary. The proposed rule implements the Human Resource Code, sec.61.034. sec.87.67.Corsicana Stabilization Unit. (a) Purpose. The purpose of this rule is to establish, for psychiatrically disturbed TYC youth, criteria and procedure for admission and evaluation for specialized treatment services in the Corsicana Stabilization Unit and subsequent treatment at different sites. (b) Applicability. (1) The mental health status review due process procedures are found in (GAP) sec.95.71 of this title (relating to Mental Health Status Review Hearing Procedure). (2) See (GAP) sec.95.55 of this title, (relating to Level II Hearing Procedure). (3) See (GAP) sec.95.51 of this title (relating to Level I Hearing Procedure). (4) For emergency mental health placements, see (GAP) sec.87.71 of this title (relating to Emergency Mental Health Admission). (c) Admissions. (1) Admission Criteria. Youth who may be admitted to the Corsicana Stabilization Unit at the Corsicana Residential Treatment Center are those who meet the following criteria. (A) Youth demonstrates serious dysfunction in behavior, judgment, thinking, or mood; and (B) The dysfunction is the result of a current neurological deficit and/or emotional disturbance and/or psychiatric disorder, e.g. psychosis, major affective disorder, organic disorder, or anxiety disorder; and the dysfunction is not the result of a primary conduct disorder or antisocial personality disorder; and (C) The dysfunction presents a risk of serious harm to the youth or others; and (D) A stabilization unit is the least-restrictive intervention alternative that is appropriate and available to safely meet the treatment needs and to control the dysfunction. (2) Admission Process. (A) Referrals. Complete current psychiatric and psychological evaluations by a licensed psychiatrist and a psychologist must be included in order to be considered. (i) For youth referred from the Corsicana main campus program, referrals must be sent directly to the stabilization unit admissions panel. (ii) For youth referred from other locations, referrals must be sent by TYC staff to the centralized placement unit (CPU) for screening. (B) Emergency Referrals. If an emergency exists, procedures in (GAP) sec.87.71 of this title (relating to Emergency Mental Health Admission) must be followed. Consistent with emergency criteria, staff may request of the superintendent immediate placement of the youth in the Corsicana Stabilization Unit. On admission, requirements in this policy are effective for all emergency admissions. (3) 96 Hour Admission Review Process. A mental health status review hearing shall be held for all youth within 96 hours of arrival at the unit. If the 96 hour period ends on a Saturday, Sunday or Legal Holiday, the hearing must be held on the next regular working day. The hearing is held to determine whether criteria for unit admission have been met. (A) If the youth is deemed not to be appropriate for admission, he/she is not retained in the program. Youth referred from the main campus program are returned to that program. Youth from all other locations are referred to CPU for appropriate placement. (B) If the youth is deemed appropriate for admission, he/she is retained and treated in the program. (d) Program requirements. (1) The program focus will be on stabilization of the psychiatric dysfunction. (2) Services are provided in a self-contained unit at the TYC Corsicana Residential Treatment Center. (3) An individualized treatment program reflecting treatment goals and objectives shall be developed for and with each youth. (4) The treatment team shall review the youth's progress weekly. (5) By the end of 90 days from the date of the admission due process hearing, a youth shall be returned to the referring source or referred to CPU for appropriate placement unless an extension becomes effective at that time. (e) Extension of Time Beyond 90 Days to Treat the Psychiatric Dysfunction. (1) Extension Criteria. (A) Youth continues to meet admission criteria; and (B) The youth's treatment plan has been implemented appropriately. (2) Extension Due Process Requirements. (A) The due process required to determine whether extension criteria have been met is: (i) a level I hearing for all youth on parole. Parole is not revoked. (ii) a mental health status review hearing for all nonparole youth. (B) The due process hearing shall be conducted: (i) two weeks immediately preceding the youth's 90th day from the admission hearing unless the youth is being considered for transition out of the unit before the end of the initial 90 day stay. (ii) two weeks immediately preceding the youth's transition for a youth being considered for transition during the initial 90 day stay. (iii) as soon as the youth returns to the unit if s/he is in a state hospital at the time the hearing is required. (3) The Effect of an Extension. (A) Extension shall be in effect only if extension criteria are found in a due process hearing. (B) An extension granted means that the period of time, beyond the initial 90 day stay, during which a youth may be treated for a psychiatric dysfunction under rules of this policy, shall be extended for up to 12 months from the date of the extension due process hearing. (C) As long as the extension is in effect the youth may be retained in the unit, transitioned to another placement, and/or returned to the unit without further hearings. (4) Release and Transition Options. (A) The treatment team shall determine by majority vote that the youth is ready to leave the stabilization unit. (B) Release options are consistent with the youth's residential placement at referral. (i) Youth residing in their homes or home substitutes on parole status at the time of referral to the unit, shall be transitioned to a placement having a less restrictive environment prior to their return home. The transition placement may be the Corsicana main campus program or a medium restriction placement where the youth will continue to receive mental health treatment. Parole status is not revoked by any process in this policy. (ii) Youth residing in any other placement at the time of referral to the unit, will be referred to CPU for appropriate placement. Transition to the main campus will occur for youth referred from the main campus program and for youth referred from other locations only upon recommendation of the treatment team. (C) The extension of time to treat the psychiatric dysfunction shall be terminated when placement is no longer needed for the primary purpose of treatment of the dysfunction. (D) Following termination of the extension, future placement decisions, including the youth's return to his home parole placement, are made in accordance with other applicable policies and procedures. (E) No youth may be discharged from TYC jurisdiction directly from a Corsicana Stabilization Unit unless TYC's jurisdiction ends by statute. (f) Professional Reviews During the Extension Period. (1) A professional review shall be conducted, regardless of placement, every 30 days following the extension due process hearing, for up to 12 months to determine whether extension criteria continues to be met. (2) The review shall be conducted in conjunction with the individual Case Plan (ICP) review and documented by mental health professionals in the youth's placement. This agency hereby certifies that the adoption has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on June 4, 1997. TRD-9707224 Steve Robinson Executive Director Texas Youth Commission Effective date: June 24, 1997 Proposal publication date: February 28, 1997 For further information, please call: (512) 424-6244 TITLE 40. SOCIAL SERVICES AND ASSISTANCE PART I. Texas Department of Human Services CHAPTER 15. Medicaid Eligibility The Texas Department of Human Services (DHS) adopts amendments to sec.sec.15.100, 15.442, 15.455, and 15.503 in its Medicaid Eligibility rule chapter. The amendment to sec.15.442 is adopted with changes to the proposed text as published in the April 4, 1997, issue of the Texas Register (22 TexReg 3287). The amendments to sec.sec.15.100, 15.455, and 15.503 are adopted without changes and will not be republished. The amendments are justified to clarify the definition of rent, include additional rental situations, and clarify when the purchase of an irrevocable annuity is a transfer of assets; and to provide a formula for hearing officers to use when a client appeals to have the protected resource amount increased to produce additional income for the community spouse. The amendments will function by ensuring that DHS policy will be appropriately and consistently applied statewide. The department received comments on the proposed rental income rules from the Texas Chapter of the National Academy of Elder Law Attorneys (NAELA). The department is not able to incorporate these comments because the proposed rules track eligibility policy for the federal Supplemental Security Income (SSI) program. In its contract with the Social Security Administration, under Section 1634 of the Social Security Act, the department agrees to use SSI eligibility policy for its Medical Assistance Only program. Therefore, sec.15.100 and sec.15.455 are adopted without change. The department received comments on the proposed rules regarding annuities from the Texas Chapter of NAELA and from an individual. Several comments from NAELA concerned confusion about whether the rules applied to the community spouse. These comments have been addressed by adding to sec.15.442(g)(2) a phrase to clarify that the annuity must be purchased by or for the client. Language is added to sec.15.442(g)(3) to clarify that the life expectancy of the client must equal or exceed the stated life of the annuity. The effective date of the annuity rules is given in this rule filing. An individual commented on the requirement that the state of Texas be named as residuary beneficiary to the extent that Medicaid funds were spent on the client's behalf. He contended that this constituted estate recovery and was in violation of the Attorney General's opinion on placing liens on the estates of clients. The department believes that the rule is neither estate recovery nor a Medicaid lien program because the principal of an annuity that names a residuary beneficiary does not become a part of the deceased's estate. The requirement to name the state as residuary beneficiary is a contractual arrangement and is independent of estate recovery law. The recommendation to delete the requirement was not accepted. No comments were received on the proposed rules in sec.15.503; these are adopted without change. SUBCHAPTER A. General Information 40 TAC sec.15.100 The amendment is adopted under the Human Resources Code, Title 2, Chapters 22 and 32, which provides the department with the authority to administer public and medical assistance programs and under Texas Government Code, sec.531.021, which provides the Health and Human Services Commission with the Authority to administer federal assistance funds. The amendment implements the Human Resources Code sec.sec.22.001-22.030 and sec.sec.32.001-32.042. This agency hereby certifies that the adoption has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on June 3, 1997. TRD-9707168 Glenn Scott General Counsel, Legal Services Texas Department of Human Services Effective date: July 1, 1997 Proposal publication date: April 4, 1997 For further information, please call: (512) 438-3765 SUBCHAPTER D. Resources 40 TAC sec.15.442 The amendment is adopted under the Human Resources Code, Title 2, Chapters 22 and 32, which provides the department with the authority to administer public and medical assistance programs and under Texas Government Code, sec.531.021, which provides the Health and Human Services Commission with the Authority to administer federal assistance funds. The amendment implement the Human Resources Code sec.sec.22.001-22.030 and sec.sec.32.001-32.042. sec.15.442. Personal Property. (a)-(f) (No change.) (g) Annuities. A client may purchase an annuity to provide income. An annuity can be revocable or irrevocable. (1) A revocable annuity is a countable resource. An irrevocable annuity is a transfer of assets if it does not pay back the principal (original purchase price) to the client during his life expectancy. To qualify for exemption from transfer of assets rules, an annuity must be issued by an insurance company licensed and approved to do business in the state of Texas. The eligibility specialist must review the terms of an annuity contract or agreement to determine if the principal of the annuity is an available resource or considered a transfer of assets. (2) To avoid a transfer of assets penalty, an annuity purchased by or for the client must: (A) be irrevocable; (B) pay out principal and interest in equal monthly installments to the client in sufficient amounts that the principal is paid out during the life expectancy of the client; and (C) name the state of Texas, Texas Department of Human Services or its successor agency as the residual beneficiary of funds remaining in the annuity, not to exceed any Medicaid funds expended on the client during his lifetime. (3) The average number of years of expected life remaining for the client must equal or exceed the stated life of the annuity. If the client is not reasonably expected to live longer than the guarantee period of the annuity, the client will not receive fair market value for the annuity based on projected returns. In this case, the annuity is not actuarilly sound and a transfer of assets for less than fair market value of the premium has taken place to the extent of the portion not anticipated to be repaid in the client's lifetime. The penalty is assessed based on a transfer of assets that is considered to have occurred at the time the annuity was purchased, minus any principal paid to the client prior to the file date for Medicaid benefits. This agency hereby certifies that the adoption has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on June 3, 1997. TRD-9707164 Glenn Scott General Counsel, Legal Services Texas Department of Human Services Effective date: July 1, 1997 Proposal publication date: April 4, 1997 For further information, please call: (512) 438-3765 SUBCHAPTER E. Income 40 TAC sec.15.455 The amendment is adopted under the Human Resources Code, Title 2, Chapters 22 and 32, which provides the department with the authority to administer public and medical assistance programs and under Texas Government Code, sec.531.021, which provides the Health and Human Services Commission with the Authority to administer federal assistance funds. The amendment implements the Human Resources Code sec.sec.22.001-22.030 and sec.sec.32.001-32.042. This agency hereby certifies that the adoption has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on June 3, 1997. TRD-9707165 Glenn Scott General Counsel, Legal Services Texas Department of Human Services Effective date: July 1, 1997 Proposal publication date: April 4, 1997 For further information, please call: (512) 438-3765 SUBCHAPTER F. Budgets and Payment Plans 40 TAC sec.15.503 The amendment is adopted under the Human Resources Code, Title 2, Chapters 22 and 32, which provides the department with the authority to administer public and medical assistance programs and under Texas Government Code, sec.531.021, which provides the Health and Human Services Commission with the Authority to administer federal assistance funds. The amendment implements the Human Resources Code sec.sec.22.001-22.030 and sec.sec.32.001-32.042. This agency hereby certifies that the adoption has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on June 3, 1997. TRD-9707166 Glenn Scott General Counsel, Legal Services Texas Department of Human Services Effective date: July 1, 1997 Proposal publication date: April 4, 1997 For further information, please call: (512) 438-3765