Adopted Sections An agency may take final action on a section 30 days after a proposal has been published in the Texas Register. The section becomes effective 20 days after the agency files the correct document with the Texas Register, unless a later date is specified or unless a federal statute or regulation requires implementation of the action on shorter notice. If an agency adopts the section without any changes to the proposed text, only the preamble of the notice and statement of legal authority will be published. If an agency adopts the section with changes to the proposed text, the proposal will be republished with the changes. TITLE 25. HEALTH SERVICES Part I. Texas Department of Health Chapter 133. Hospital Licensing Standards 25 TAC sec.133.21 The Texas Department of Health (department) adopts an amendment to sec.133.21, concerning hospital licensing standards (standards) with changes to the proposed text as published in the January 7, 1992, issue of the Texas Register (17 TexReg 92). There are also changes to the text of the hospital licensing standards (standards) which the section adopts by reference. The amendment to the standards themselves adds a new Chapter 12 concerning special licensing standards governing the provision of mental health services in hospitals. Chapter 12 has been added to address patient care and patient rights in the delivery of mental health services in general hospitals in response to direction from the Senate Interim Study Committee on Health and Human Services and the office of the lieutenant governor that resulted from the committee's study of abuses surrounding the operation of private psychiatric hospitals. The chapter is intended to coordinate with the rules recently adopted by the Texas Board of Mental Health and Mental Retardation (TXMHMR) in the February 14, 1992, issue of the Texas Register (17 TexReg 1290) and to provide standards and recommendations to prevent the occurrence in general hospitals of the recently identified abuses in the delivery of mental health services in private psychiatric hospitals. Because of the narrow scope of rulemaking authority granted to the Texas Board of Health in the Texas Hospital Licensing Law, Health and Safety Code, Chapter 241, much of the chapter's content is, of necessity, couched in terms of recommendations. Chapter 12 adopts by reference requirements in the "Medicare Conditions of Participation for Hospitals," as described in Title 42, Code of Federal Regulations, Chapter IV, Part 482, Subpart A, sec.482.2 and sec.482.57. The chapter also recommends that general hospitals comply with the following: Title 42, Code of Federal Regulations, Chapter IV, Part 482, Subpart E, sec.482.61 and sec.482.62; the standards set out by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) in the most recent edition of the "Consolidated Standards Manual" for special treatment procedures and patient rights; and 25 Texas Administrative Code, sec.404.81, the TXMHMR rules relating to patient abuse and neglect in private psychiatric hospital in 25 Texas Administrative Code, Chapter 401. The specific sections of Chapter 12 cover: purpose; application and scope; definitions; application for license or renewal license; notice to department; Medicare standards adopted and recommended; special treatment procedures; administration of medications; patient rights; patient complaint policy; compliance with reporting requirements of other state laws; protection against certain crimes and consumer abuses; compliance with applicable provisions of the Texas Mental Health Code, Title 7, Subtitle C; special standards covering investigations, notice, opportunity for correction, and enforcement actions. The following comments were received concerning the proposed amendment. All references to "chapter" are to Chapter 12 and all references to "section" are to sections in Chapter 12. COMMENT. Concerning the title of Chapter 12, a commenter said that use of the word "general" in the term "general hospital" was redundant because the definition of "hospital" includes a general hospital. RESPONSE: The department agrees and has removed the modifier from the section title. COMMENT: Concerning Chapter 12 generally, the numerous comments received by TXMHMR and discussed in the February 14, 1992, issue of the Texas Register by TXMHMR (17 TexReg 1290) are applicable to the department rules in Chapter 12 and should be considered. RESPONSE: In an effort to comply with the findings and instructions from the Senate Interim Committee on Health and Human Services and to work with other agencies, the department has considered the comments received by TXMHMR and have included definitions and language as applicable to the department's final rules in Chapter 12. COMMENT: Concerning Chapter 12 generally, a commenter requested that all references to recommendations in the proposed rules be revised in the final rules to require compliance, through the use of terms such as "shall" or "must." RESPONSE: The department is aware of the enforcement problems posed by the use of "recommendations;" however, the department believes in the necessity of maintaining a parity with the TXMHMR rules addressing private psychiatric hospitals. Because of the narrow scope of rulemaking authority granted to the Texas Board of Health (board) in the Texas Hospital Licensing Law, the board is without the authority to adopt many of the TXMHMR provisions and thus is limited to "recommending" many of the provisions in the rules. The recommendations will not be used by the department in enforcement actions against affected hospitals; however, such hospitals should be aware that the "recommendations" may serve as standards of care in civil suits against violating hospitals. The department will refer cases involving risks to patient health and safety, including those arising under the "recommendations" to the attorney general for injunctive action. COMMENT: Concerning Chapter 12 generally, the Hospital Licensing Advisory Council stipulated in its recommendation for approval of final rules to the board that the recommendation was based upon the premise that these rules should not be considered as a standard of care for hospitals who do not meet the definition of a hospital in these standards. RESPONSE: The department recognizes the council's concern and has advised them that the rules apply only to those hospitals that meet the definition of hospital in Section 12-3.7. If a hospital voluntarily applies the provisions of Chapter 12 to all services within the hospital, the department has no authority to prevent that; however, it is the board's intent that Chapter 12 apply only to identifiable units of hospitals that provide mental health services as that term is defined in these rules, which include both chemical dependency units and psychiatric units. COMMENT: Concerning Chapter 12 generally, a commenter questioned the necessity of requiring all hospitals licensed by the department to comply with Chapter 12. The commenter further objected to the "duplicative" inspection processes by the department, TXMHMR and the Texas Commission on Alcohol and Drug Abuse (TCADA). RESPONSE: The department believes that both of the commenter's concerns are addressed in the multi-agency memorandum of understanding (MOU) among 14 affected state agencies. This MOU sets out clearly the regulatory duties of the three facility licensing agencies, the department, TXMHMR and TCADA, and provides for the coordination of inspections and enforcement actions with the current facility licensing agency being the primary enforcement agency. One express purpose of the MOU is to prevent fragmented and duplicative inspections and enforcement actions. Chapter 12 applies only to the identifiable part of a general hospital (licensed by the department) which provides mental health services. COMMENT: Concerning Chapter 12 generally, a commenter requested that the department be the sole agency responsible for regulating the separate and distinct units of medical-surgical hospitals which provide mental health services. The commenter objected to regulation by multiple state agencies, i.e., the department, TCADA, and TXMHMR. RESPONSE: The commenter's concerns are not addressed in the final rules; however, they are addressed in the MOU presently being signed by the three state agencies referenced by the commenter. In the MOU, the participating agencies have agreed that the state agency with statutory authority to regulate a hospital will continue to have primary responsibility for the hospital. The primary agency may ask other signatory agencies to participate as consultants in inspections, surveys, and investigations. COMMENT: Concerning Chapter 12 generally, because the treatment for mental illness is so different from that of chemical dependency treatment, one commenter questioned the feasibility of combining both types of treatment in one set of rules. RESPONSE: The department recognizes the concern expressed by the commenter and has added a new definition for "chemical dependency" and incorporated in the definition of "mental health services" the provision of inpatient chemical dependency treatment. At this time, the department will proceed with the rules incorporating both types of treatment, but will consider, if necessary in the future, a separation of the treatments into individual sets of rules. COMMENT: Concerning Chapter 12 generally, the Texas Hospital Association (THA) stated that the department should work with THA and be instructed by it in determining what requirements, if any, the department may impose on hospitals that are subject to Chapter 12 regarding allegations of abuse and neglect. The THA further objected to the use in the rules of the word "threat." RESPONSE: In statutory and regulatory interpretation, words that are not defined or that are not words of art have their ordinary meanings. While the department does not think that "threat" is beyond the comprehension of ordinary readers, the department agrees to define the word "threat" and has done so in Section 12- 3.19. The department will consider bona fide comments from any organization or individual interested in improving the regulatory capability of the department. This would include THA and any other person with productive ideas. The department however, must reserve the final judgment in such matters to itself and to its policy-making body, the Texas Board of Health. In this particular instance, for the department to accept THA's comment in its entirety, would be to ignore the findings of the Senate Interim Committee on Health and Human Services in the area of private psychiatric hospitals and disregard the committee's instruction to the department to cooperate with the department's sister agencies in adopting rules to address the problems. COMMENT: Concerning Section 12-2, as regards the application and scope of Chapter 12; and Section 12-4.2.2, as regards admitting and housing patients in an identifiable part of the hospital, a commenter requested clarification concerning which licensed hospitals are affected by Chapter 12. RESPONSE: The department agrees that the application and scope of the chapter need clarification. Accordingly, the department has specifically added two additional subsections to address this issue. The first of these, Subsection 12- 2.2, clarifies that the chapter does not apply to the occasional provision of mental health services in a hospital without an organized mental health service and identifiable part of the hospital dedicated to the provision of those services. Of the hospitals that have an organized service and an identifiable part dedicated to the provision of mental health services, subsection 12.2.3 specifies that the chapter applies only to the identifiable part of the hospital approved by the department for the admission and housing of patients receiving mental health services. COMMENT: Concerning Section 12-3, as regards definitions, a commenter asked that the term "treatment team" be defined. RESPONSE: The department disagrees, as the proposed rules are congruent with TXMHMR rules; in addition, each patient's treatment team will vary. COMMENT: Concerning Section 12-3.7, as regards definition of "hospital," two commenters requested that the proposed definition be deleted, and the term "hospital" as used in Section 12.11.1, be modified to convey the meaning that each hospital licensed by the department that has a wing or a unit dedicated to the provision of mental health services must comply with the special standards recited in Chapter 12. RESPONSE: The department agrees in part and has retained the definition of "hospital" by incorporating the suggested language in the definition. COMMENT: Concerning Section 12-3.11, as regards the definition of "licensee," a commenter stated that the definition was not specific enough and in the context of the rules could be misconstrued to mean a "person." RESPONSE: The department agrees and has revised the term "licensee" to mean "a person who has been granted a license to operate a hospital by the department." COMMENT: Concerning Section 12-3, as regards definitions, a commenter suggested adding definitions in Subsections 12-3.14 and 12-3.17 for the words "patronage" and "polypharmacy" because they are necessary to parallel certain portions of the revised TXMHMR rules. RESPONSE: The department agrees and has added definitions for those two words. The definition for "patronage" is taken directly from the current revised TXMHMR rules for private psychiatric hospitals. The definition for the word "polypharmacy" is based upon a definition of the word in certain TXMHMR rules that are now repealed and replaced by recently TXMHMR adopted rules on the administration of medication in TXMHMR hospitals. The department has broadened the former definition of the word by changing the word "neuroleptic" to "psychoactive." This broadens the definition enough for the purposes of Chapter 12; however, it does not broaden it so much as it has been broadened by TXMHMR. COMMENT: Concerning Section 12-4, as regards application for a hospital license or renewal license, a commenter questioned the intent of a supplemental application form to provide additional information relating to mental health services. RESPONSE: The department will be expanding the current hospital license application form to include additional questions, if applicable, about the hospital's mental health services. If a hospital establishes mental health services, the hospital must submit drawings and inform the department of any changes to its mental health services throughout the licensing year. COMMENT: Concerning Section 12-4.2, as regards pre-service notice to the department, during the comment period, the department should be was made aware of hospitals which may be providing mental health services in areas of the hospital which have not been approved for occupancy. RESPONSE: The department has developed a new Section 12-4.2 which requires a hospital to notify the department of its intent to initiate the provision of mental health services and the requirement for approval of occupancy after completion of plan reviews and construction inspections. Commensurate with this change, the department has modified the title of section 12-4. COMMENT: Concerning Section 12-5, as regards adoption and recommendation of Medicare standards, two commenters requested that the department delete the first sentence of proposed Section 12-5.1, relating to mandatory compliance with the Medicare conditions of participation for hospitals. Each commenter gives as his reason that the rule exceeds the board's statutory rulemaking authority. RESPONSE: The department disagrees because the proposed language does not exceed statutory limits or the board's rulemaking authority under the Texas Hospital Licensing Law, Health and Safety Code, Chapter 241. The law permits the board to adopt the Medicare conditions of participation in 42 Code of Federal Regulation, sec.sec.482.2-482.57 as standards for hospital licensure. COMMENT: Concerning Section 12-5, two commenters requested the deletion of the last sentence in the Section 12-5.1, relating to the two Medicare conditions of participation for private psychiatric hospitals. Again, each commenter gave as his reason that the board does not have the authority to adopt such provisions as rules. RESPONSE: The department agrees in part and disagrees in part. Had the board adopted the two conditions as "rules" the commenters would be correct; however, as regards the use of the two conditions of participation for private psychiatric hospitals in 42 Code of Federal Regulation, sec.482.61 and sec.482.62, the board again recommends that the hospitals also comply with these conditions relating to medical records and special staff requirements for psychiatric hospitals. The department believes that the provision of mental health services provided in hospitals licensed by the department should meet the same requirements as the mental health services provided in private psychiatric hospitals licensed by TXMHMR. COMMENT: Concerning Section 12-6, as regards special treatment procedures, two commenters requested that Section 12-6 be deleted because the board does not have the statutory authority to adopt the rule. RESPONSE: The department agrees that there is no basis for the board to adopt the provision as an enforcement standard; however, the department maintains that the board has again recommended that hospitals voluntarily comply with the provision in the interest of maintaining the same quality of service delivery in all hospitals providing mental health services, irrespective of the state agency licensing the hospital. The department has enumerated the definition of special treatment procedures as given in TXMHMR rules 25 Texas Administrative Code, sec.401.583. COMMENT: Concerning Section 12-6, a commenter took exception to the requirement that the governing board and medical staff bylaws address specifics as to "how to" provide treatment procedures. RESPONSE: The department agrees and has revised the language to require the governing body approve in the bylaws that policies and procedures be established and implemented for mental health service treatment procedures. The department also has changed the definition of "hospital administrator" to "hospital administration" and incorporated language throughout the chapter requiring hospital administration to enforce the bylaws and policies and procedures approved by the governing body for mental health services treatment and other provisions. COMMENT: Concerning Section 12-7.1, as regards administration of medications, a commenter asked if the use of the term "direct supervision" by a registered nurse (RN) for all medication administration procedures included the RN's on- site observation of the setup, delivery, and documentation of the administration of medication for a patient by any RN or licensed vocational nurse (LVN). RESPONSE: The term "direct supervision" means the degree of supervision recognized in the rules of the Texas State Board of Nurse Examiners as appropriate for a registered nurse to exercise over a licensed nurse performing medication administration duties under the nursing plan of the hospital. COMMENT: Concerning Section 12-7.2, as regards administration of medication, a commenter stated the term "licensed nurses" should state RN and LVN in this section if that is the department's intent. RESPONSE: The department considers the term "licensed nurses" to include RNs and LVNs, as both disciplines must have a license to practice as a nurse in Texas. COMMENT: Concerning Section 12-7.2, as regards administration of medication, a commenter requested the deletion of the language in Section 12-7. 2, relating to adoption of TXMHMR standards for state hospitals in the area of administration of medications. One commenter expressed concerns regarding proposed Section 12- 7.2, as it relates to medications. The commenter stated that requiring department licensed hospitals to use specific TXMHMR forms, as they relate to administration of medications, may lead to "presumptive deficiencies." RESPONSE: The department disagrees with the request to delete the language requiring the adoption of TXMHMR standards governing medication administration for the previous mentioned reason that the need to have consistent rules governing the provision of all mental health services in hospitals throughout the state. The department, however, agrees with the second objection relating to TXMHMR forms and has modified the language to allow for use of TXMHMR forms or other forms which address the same items as contained in the TXMHMR forms. COMMENT: Concerning Section 12-7.2, as regards administration of medications, a commenter recommended that Section 12-7.2 be revised to describe the circumstances in which polypharmacy could be used. RESPONSE: The department agrees in part and has added language from the repealed TXMHMR rules in 25 TAC sec.405.826 as an illustration of how a physician, who meets the same qualifications as but is not the chief physician or chief physician designee, might be allowed to participate in the prescribing of polypharmacy. The department also has added a new definition for polypharmacy. COMMENT: Concerning Section 12-8, as regards patient rights, a commenter recommended that the section be revised to require the enforcement of a patient rights policy based on the substantive provisions of the Health and Safety Code, Chapter 576, and the standards in the current edition of the Consolidated Standards Manual published by JCAHO. The commenter also requested that the substantive provisions themselves be described rather than referenced. RESPONSE: The department disagrees for two reasons: first, the change to enforcement would exceed the board's capacity to adopt and the department's authority to enforce; and second, much of the substantive material is contained in the Recommended Patient's Bill of Rights, as described in Attachment A to Chapter 12. COMMENT: Concerning Section 12-8, a commenter believes that the Senate Interim Study Committee on Health and Human Services directed the state agencies to inform and enforce patients' rights in hospitals which provide mental health services. RESPONSE: The department has established recommendations in Section 12-8.2 for the education of hospital employees, governing body, hospital administration, medical staff, patient, and family and friends concerning the Recommended Patient's Bill of Rights. The recommendations allow for an ongoing review and explanation of the content of the Recommended Patient's Bill of Rights. COMMENT: Concerning Sections 12-8.2 and 12-8.2.2, as regards display of rights, a commenter noted that the rule recommends that the hospital widely display the Recommended Patient's Bill of Rights and distribute the document to everyone but the hospital employees. The commenter requested that the document also be distributed to hospital employees. RESPONSE: The department has revised the rule to remedy this omission and to include hospital employees. The revised rule also includes a requirement that the content of the document be reviewed with hospital employees at periodic staff training sessions. COMMENT: Concerning Sections 12-8.2 and 12-8.2.2, a commenter recommended that Section 12-8.2 be revised to include language providing that "Each patient shall have the rights as delineated in the Patient's Bill of Rights," and to phrase the display provision in mandatory terms. RESPONSE: The department disagrees, as the proposed language is beyond the authority of the board to adopt and the department to enforce and must remain a recommendation (see Health and Safety Code, sec.241.026). COMMENT: Concerning Section 12-8.2.2, as regards posting of the Recommended Patient's Bill of Rights, a commenter considered as unnecessary and unattractive the requirement that the posting be in all areas. RESPONSE: The department disagrees, as the proposed language parallels the TXMHMR final rules. COMMENT: Concerning Section 12-8.3, as regards education of a patient's family and friends, a commenter suggested that the section be revised to include language mandating patient signature, witnesses and filing of the Recommended Patient's Bill of Rights. RESPONSE: The department disagrees, as the proposed language is beyond the authority of the board to adopt and the department to enforce and must remain a recommendation (see Health and Safety Code, sec.241.026). COMMENT: Concerning Section 12-9, as regards patient complaint policy, a commenter believes that the Senate Interim Study Committee on Health and Human Services directed the state agencies to inform and enforce the patient complaint policy in hospitals which provide mental health services. RESPONSE: The department has established recommendations in Section 12-9 for the education of hospital employees, governing body, hospital administration, medical staff, patient and family and friends of the patient concerning the complaint policy. The recommendations allow for an ongoing review and explanation of the content of the patient complaint policy. The department has changed the terminology of the "complaint hot line" to "patient information and complaint line" so as not to construe the purpose of the phone as a crisis intervention line. COMMENT: Concerning Section 12-9, a commenter stated that the section should be deleted in its entirety. The commenter's reason is that the posting of the "Recommended Patient's Bill of Rights" should suffice to apprise patients and families of their rights. RESPONSE: The department disagrees and considers the proposed language requiring a hospital patient complaint policy, patient information provided regarding the policy, and the posting of the policy to be necessary to assure that patient complaints are addressed. COMMENT: Concerning Section 12-9, a commenter objected to the provisions in the section relating to the hospital patient complaint policy. RESPONSE: The department disagrees with the commenter's objection, as the proposed rule is applicable for all licensed hospitals to assure that patient complaints are addressed. COMMENT: Concerning Section 12-9, a commenter objected to the posting of the hospital's complaint procedures throughout the hospital as unsightly and untidy. RESPONSE: The department disagrees because it regards notice to patients, families and friends of the existence of the policy to be of an importance equal to, if not greater than the aesthetics of mental health units. COMMENT: Concerning Section 12-10, as regards compliance with other state law, a commenter recommended that the section be deleted because the board does not have the authority to adopt rules suggesting compliance with the rules of another agency. RESPONSE: The department disagrees for the previously mentioned reason that the board has again made a recommendation and has included language to encourage the hospital to educate all governing body members and appropriate staff about civil and criminal laws that could govern conduct occurring in the provision of mental health services. The department believes that every person providing care of any type should be required to review these enumerated laws as part of a medical jurisprudence in-service training. The department has added language from TXMHMR's current rules on private psychiatric hospitals and recommends a hospital policy forbidding violation of TXMHMR rules, specifically to emphasize the need for instruction in this area. COMMENT: Concerning Section 12-10.1, as regards reporting requirements, a commenter recommended that the section be deleted in its entirety, and suggested the department prepare and distribute to hospital personnel a brochure regarding incidents that are reportable by law; and concerning Section 12-10.2, as regards protection against certain crimes and consumer abuses, a commenter recommended that this section be deleted in its entirety and, in lieu of its adoption, the department develop and distribute a brochure containing a list of the offenses and references on whom to contact to file a complaint. RESPONSE: The department disagrees for the previously mentioned reason that the board has made a recommendation and has included language to assure all governing body members and appropriate staff are educated about civil and criminal laws that may govern conduct occurring in the provision of mental health services. The department believes that every person providing care of any type should be required to review these enumerated laws as part of a medical jurisprudence in-service training. The department agrees that the brochure has merit and may at some time in the future prepare such a brochure. The department has corrected Subsection 12-10.1.1 to delete an erroneous statement that child abuse also had to be reported to the department as the licensing agent, if abuse took place in a hospital. The provision now recommends that it be reported to the department if it took place in a hospital licensed by the department. COMMENT: Concerning Section 12-10.3, as regards compliance with certain provisions of the Texas Mental Health Code, a commenter recommended that the section be deleted because it is unnecessary. RESPONSE: The department disagrees because in many areas of patient care it would be impossible for the hospitals licensed by the department to maintain the same standards as those licensed by TXMHMR if the provisions were deleted. COMMENT: Concerning Section 12-10.3, two commenters recommended that the rules be revised to allow psychologists to perform admission intake assessments. One commenter opposed any rule change that would allow psychologists to perform admission intake assessments. RESPONSE: The department has investigated the question of who is qualified by training and supported by law to admit patients to private psychiatric hospitals, what elements of the admission process are integral to adequate patient care, and how to ensure that those elements are present without regard to who technically admits the patient to services. In this regard, it is the department's position, as is TXMHMR, that a medical examination by a physician is necessary to identify any underlying conditions that may be present as psychiatric symptoms, and to identify any underlying conditions that may require immediate treatment, or affect the treatment of psychiatric illness. Treatment that is based on a psychiatric assessment without benefit of a medical examination poses a significant risk to the patient, and constitutes a significant risk management issue to health care providers and mental health professionals. The department, as does TXMHMR, supports and encourages a multidisciplinary approach to patient intake and admission. COMMENT: Concerning Section 12-10.3.1.1, as regards voluntary inpatient mental health services, a commenter recommended for the sake of consistency in the rules, that throughout the rules all assessments or examinations be done on a "face-to-face" basis with the patient. RESPONSE: The department agrees and has incorporated this requirement throughout the final rules. COMMENT: Concerning Section 12-10.3.1, four commenters expressed concern that the proposed rules did not allow for emergency situations in which a physician is not readily available. RESPONSE: The department disagrees but has revised the language to clarify voluntary admission of patients. The licensing standards require a physician be present or available within 30 minutes to evaluate the patient for an emergency medical condition. COMMENT: Concerning Section 12-10.3.1.3, as regards oral requests for release, a commenter recommended that the provision be changed to require a patient or responsible party's signature. RESPONSE: The department disagrees, as the proposed and final rules parallel the TXMHMR final rules; however, the department has added clarifying language regarding the documentation of a request for release. COMMENT: Concerning Sections 12-10.3.1.5 and 12-10.3.1.5.2, as regards voluntary inpatient mental health services, the department and TXMHMR both received numerous comments about the provisions in their rules regarding voluntary admissions and emergency detention. RESPONSE: The department has included language adopted by TXMHMR in the department rules. The department's language deviates from TXMHMR only in use of the terminology for emergency detention. COMMENT: Concerning Section 12-10.4, as regards emergency detention, a commenter stated the proposed language addresses emergency detention, but not emergency admission. RESPONSE: The department considers the proposed language to be acceptable. An emergency detention is a special type of statutory procedure, and by its nature, if carried out as prescribed by the Health and Safety Code, Chapter 573, is a type of emergency entry into a hospital. COMMENT: Concerning Section 12-10.4.1, as regards emergency detention, a commenter asked that the section be revised to require that a person temporarily admitted for emergency detention must be examined by a physician as soon as possible within 24 hours after apprehension. RESPONSE: The department disagrees. The language must be a recommendation because of the narrow range of rulemaking granted to the board in the licensing law. COMMENT: Concerning Section 12-10.4.2, as regards emergency detention, a commenter suggested that the section be revised to require the verbatim inclusion in the rule of the statutory criteria for emergency admission found in the Health and Safety Code, sec.573.022. RESPONSE: The department disagrees. Inclusion by reference is a legitimate device. It provides both economy and accuracy; when the referenced statutory provision changes, the rule does not necessarily have to be amended. COMMENT: Concerning Section 12-10.4.2, as regards emergency admission, a commenter stated there are no provisions in the proposed rules to allow for emergency treatment of patients with emergency medical needs, while they may be waiting for a physician evaluation. RESPONSE: The department believes that any hospital staff physician can attend to a medical emergency without having such a provision in the rules. COMMENT: Concerning Section 12-11, as regards enforcement of special standards, a commenter believes that the Senate Interim Committee for Health and Human Services directed the state agencies to regulate hospitals providing mental health services so as to protect all patients admitted and treated. RESPONSE: Due to the narrow scope of rulemaking authority under the Texas Hospital Licensing Law, Health and Safety Code, Chapter 241, the language in the section stipulates that hospitals licensed by the department should comply with the recommendations of Chapter 12. The department will cite failure or refusal to follow the recommendations and counsel the hospital. The following comments were received on the "Recommended Patient's Bill Of Rights" (RPBOR) in Attachment A to Chapter 12. COMMENT: Concerning RPBOR generally, a commenter requested that the department's rules and the TXMHMR rules be identical. RESPONSE: The board has followed the form and text of the TXMHMR RPBOR to the greatest extent possible. The board has no authority to adopt the exact text of the TXMHMR rule and the board does not have the authority to adopt rules which make continued licensure contingent on the use of the TXMHMR rule. In this area, the board can only make recommendations. COMMENT: Concerning the introduction to RPBOR, as regards its background, a commenter suggested that the introduction be revised to read, "It is the responsibility of the hospital to make sure the patient has been informed of his rights, and the hospital's responsibility to respect and provide for those rights to maintain licensure." RESPONSE: The department disagrees. RPBOR is recommended by the board and, as such, may not be used by the department to deny licensure. Also, many of its precepts are not necessary to maintain licensure. However, for these reasons, the department has deleted the language in paragraph #2 of RPBOR. COMMENT: Concerning Section A(1), as regards the right to have a copy of RPBOR, a commenter requested that this paragraph be expanded to provide that a copy of RPBOR may be provided to the patient's guardian or other person(s) accompanying the patient at the time of admission. RESPONSE: The department believes that the new language in the final Section 12- 8.3 of Chapter 12 and RPBOR adequately addresses the commenter's concern. COMMENT: Concerning Section A(2), as regards explanation of rights to patients, two commenters recommended that this provision should be revised to recognize that a patient may not be able to understand the explanation early in the patient's hospitalization. RESPONSE: The department agrees and has revised the rule to clarify a number of procedural steps in the rights communication process. Language has been added explaining the procedure to be followed in the event the patient refuses to sign RPBOR. Language also has been added clarifying that these rights should be explained to each patient within 24 hours of being admitted to the hospital to receive services. In addition, language has been added recommending staff to later discuss rights with patients who, at the earliest stages of admission, appear incapable of fully comprehending their rights. The changes parallel revisions in the language of the TXMHMR final rules concerning Patient's Bill of Rights. COMMENT: Concerning Section A(2), a commenter stated that a patient's competence must be determined at the time of admission. The commenter concluded that when patients are not competent, or when there are no competent relatives available or identifiable, an alternative procedure should be outlined. RESPONSE: Although the department disagrees with the commenter's assumptions about the patient's competency and the competency of the patient's family, etc., the department agrees with the commenter that an alternate procedure should be provided for patients who do not, or can not, understand the explanation of patient rights within the recommended time frame. While only a court can find a person incompetent, the possibility that a person may be too ill to participate in the explanation of rights early in his or her hospitalization is very real. For this reason, the department has revised this provision to recognize that all patients may not be able to understand this information during the early days of hospitalization and to recommend to the hospitals that they periodically attempt to provide the rights explanation until the patient understands or until the patient is discharged or transferred, whichever is earlier. COMMENT: Concerning Section B(3), as regards patient complaints, the final draft of the Memorandum of Understanding signed by the multi-state agencies has resulted in a need to change portions of Chapter 12, including RPBOR. RESPONSE: Due to the provisions of the Memorandum of Understanding requiring TXMHMR as the primary agency for receiving complaints, the department has deleted the department information and complaint line telephone number from RPBOR. COMMENT: Concerning Section C, as regards recommended basic rights for all patients, a commenter noted that the word "Recommended" be deleted from the heading of this section in order to prevent misunderstanding regarding compliance with the basic rights requirement. RESPONSE: The department maintains that the hospital licensing standards cannot exceed Medicare requirements, therefore the language has been adopted as proposed, including the word "Recommended." COMMENT: Concerning Section C(3), as regards the right to a clean and humane environment, a commenter recommended that this provision be revised to read, "You have the right to a humane treatment environment that provides reasonable protection from harm, and appropriate privacy for personal needs, and to be treated with respect and dignity." RESPONSE: The department likes the commenter's suggested language because it parallels the language in TXMHMR's final rules; accordingly the final wording reflects the suggestion. COMMENT: Concerning Section C(4), as regards the right to appropriate treatment, a commenter suggested that this paragraph be revised to read, "You have the right to appropriate treatment in the least restrictive appropriate setting available." RESPONSE: The department agrees and has modified the language to reflect better the language found in the Health and Safety Code and the TXMHMR final rules. COMMENT: Concerning Section C(6), as regards charges for services, a commenter recommended that this paragraph be revised. The commenter's concern centered on the inability of a hospital to provide a patient with a full and accurate account for the "cost of services" at the time of admission. RESPONSE: The department agrees and has revised the paragraph to recommend the provision of information regarding estimated charges to patients and to identify additional information to which the patient should have access. The revised language parallels the TXMHMR final rules. COMMENT: Concerning Section C(7), as regards fair compensation for labor performed, a commenter took exception to the requirement to allow the right to fair compensation for labor performed for the hospital in accordance with the Fair Labor and Standards Act. The commenter stated that the work provided by patients is part of their treatment regimen, not labor for the hospital. RESPONSE: Even though the provision is a recommendation, the department believes that the existing language of the provision correctly states the federal law and, regardless of the department's position, the hospital is bound under the Fair Labor and Standards Act to provide compensation to any patient who performs work for the hospital beyond caring for his or her own immediate surroundings. COMMENT: Concerning Section C(8), as regards the right to be informed about the hospital's rules and regulations, a commenter noted that not all patients are capable of understanding all hospital rules and regulations concerning conduct and course of treatment prior to admission. RESPONSE: The department agrees and, diverging from the TXMHMR final rules, has revised the language in Section 12-8.3.2 in Chapter 12 to recognize that all patients may not be able to understand this information prior to admission or at admission and to recommend to hospitals that they periodically attempt to provide the information until the patient understands, until the patient is discharged, or until the patient is transferred, whichever is earlier. COMMENT: Concerning Section C(9), as regards the right to maintain personal communications, a commenter suggested this provision be modified to provide the patient with the right to have visitors and to communicate with persons outside the facility within the general rules provided by the facility. RESPONSE: The department agrees and has revised the provision to further articulate the prohibition of the use of subtle barriers to communication. The revised language parallels the TXMHMR final rules. COMMENT: Concerning Section C(9), a commenter took exception to the proposed language in the last sentence of this provision as regards the right of a patient to have his or her attorney contact the patient. The objection was based upon the strict federal confidentiality requirements imposed upon chemical dependency treatment programs in return for the receipt of federal funding. RESPONSE: Although the provision is a recommendation, in the interests of accuracy, to avoid confusion, and to achieve parity with the rules adopted by TXMHMR, the department has not revised the provision. COMMENT: Concerning Section C(14), as regards the right to refuse certain treatment procedures, a commenter recommended replacement of the term "unusual medications" with the term "unnecessary or excessive medications." The commenter also recommended the deletion of the term "hazardous assessment procedures." The commenter found the terms to be imprecise. RESPONSE: The department disagrees because it believes that the existing definition in the TXMHMR final rules regarding "unusual medications" is appropriate. COMMENT: Concerning Section C(17), as regards disclosure of risks and benefits of care, procedures and treatment (informed consent), a commenter recommended that the term "unusual" in reference to medications and treatment be deleted. RESPONSE: The department disagrees. The terms "unusual medications" and "special treatment procedures" are defined in Section 12-3 of Chapter 12 and adequately address unusual treatment. COMMENT: Concerning Section C(19), as regards physical restraints, a commenter recommended this provision be revised to include the statutory language regarding restraints. RESPONSE: The department agrees and has revised the language in the provision. This revision parallels the TXMHMR final rules. COMMENT: Concerning Section C(20), as regards the right to meet with staff responsible for care, a commenter suggested that this provision be revised to limit the patient's right to know about proposed changes in the professional staff responsible for the patient's care. RESPONSE: The department disagrees and has not revised the language of this provision because it parallels the TXMHMR final rules. COMMENT: Concerning Section C(20), a commenter stated that the need for the hospital staff to be identifiable to the patients (i.e., hospital staff wearing name tags) was not addressed in this section. RESPONSE: The department declines to add language recommending staff identification because the department believes that it is the prerogative of the respective hospitals to set this policy. COMMENT: Concerning Section D(1), as regards a voluntary patient's request for release from hospital, a commenter requested the language in this provision be changed to require the patient to sign a request for release. RESPONSE: The department disagrees because it concurs with the TXMHMR final rules which allow for oral request to be treated as effective without a signature. COMMENT: Concerning Section D(1), a commenter noted that the age of consent for a minor to voluntarily self-admit to a hospital under the Health and Safety Code, sec.572.001, is 16 years of age, not 18 years as stated in the section. RESPONSE: The department agrees and has revised RPBOR to reflect 16 years, the correct age for a minor to be able to self admit under the statutory provision cited in the comment. COMMENT: Concerning Section E(2), concerning the right to call a lawyer or have a lawyer called, a commenter recommended that this provision be revised to narrow the hospital's responsibilities regarding the for persons under the Health and Safety Code, Chapter 573, relating to emergency detention. The requested revision should state that the facility is required to provide a telephone for the person to communicate with a lawyer, and the statute does not require the hospital to assist the person in obtaining a lawyer. RESPONSE: The department agrees and has revised the provision by deleting the reference to the patient's right to have the language regarding the availability of a telephone to the patient, or the responsibility placed on the hospital staff to assist the patient if asked to contact a lawyer remains in effect. COMMENT: Concerning Section E(4), as regards the return of a person discharged from emergency detention to be returned to a suitable place, a commenter questioned the appropriateness and cost to the hospital of making arrangements to transport patients discharged from emergency detention back to where they were picked up, or to their home in Texas, or to another suitable place. RESPONSE: The requirement for the hospital to make arrangements is found in the Health and Safety Code, sec.573.024. The statute also requires the county in which the patient was apprehended to pay for the transportation. In addition, the department made minor editorial changes to Chapter 12 and the Recommended Bill of Rights for clarification. The commenters generally were for the adoption; however, they had questions, recommendations, and concerns regarding specific provisions in the amendment. Comments were received from the following: Texas Hospital Association; Texas Society of Psychiatric Physicians; Board of Vocational Nurse Examiners; Texas Psychological Association; Shannon Medical Center; Capital Area Psychological Association; Palo Duro Hospital; Memorial Medical Center of East Texas; Hospital Licensing Advisory Council; and department staff. The amendment is adopted under the Health and Safety Code, sec.241.026, which provides authorization for the Texas Board of Health to adopt and enforce rules and minimum standards for hospitals relating to staffing by physicians and nurses; hospital services relating to patient care; and fire prevention, safety, and sanitary provisions of hospitals; and sec.12.001 which provides the Texas Board of Health, with the authority to adopt rules for the performance of every duty imposed by law on the Texas Board of Health, the Texas Department of Health, and the commissioner of health. sec.133.21. Adoption by Reference. (a) The Texas Department of Health adopts by reference the rules contained in the department publication effective September 1, l985, entitled, "Hospital Licensing Standards," as amended through June 1992. (b) (No change.) This agency hereby certifies that the rule as adopted has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on May 19, 1992. TRD-9206860 Robert A. MacLean, M.D. Deputy Commissioner Texas Department of Health Effective date: June 9, 1992 Proposal publication date: January 7, 1992 For further information, please call: (512) 458-7500 TITLE 34. PUBLIC FINANCE Part I. Comptroller of Public Accounts Chapter 3. Tax Administration Subchapter A. General Rules 34 TAC sec.3.7 The Comptroller of Public Accounts adopts new sec.3.7, concerning successor liability, with changes to the proposed text as published in the March 3, 1992, issue of the Texas Register (17 TexReg 1597). During the 70th Legislature, 1987, Second Called Session, sec.111.020 was added to the Tax Code. This provision made the purchaser of a business or stock of goods liable for tax, penalty, and interest or any other amounts owed the state by the seller of the business or stock of goods under the Tax Code, Title 2. Before this section was added to the Tax Code, the successor's liability provisions were found only in Chapter 151. Section 111.020 has an effective date of July 21, 1987. Changes were made to subsections (b) and (e) ((f) in the proposed section). Subsection (e) was deleted and the remaining subsections were relettered. Changes to subsections (b) and (e) ((f) in the proposed section) were to show that the certificate of no tax due or a statement concerning the amount owed by the seller of the business will be issued to the seller. While the purchaser of a business may request that a certificate be issued, the certificate itself or a statement concerning any amounts due will be sent to the seller. This change was made to protect audit confidentiality. The other change to subsection (e) was to put the public on notice regarding the fees required to be collected for the issuance of certificates effective January 1, 1992. A comment on the section was received from an attorney in Austin. The commenter felt that assessing an amount on a purchaser who purchased an identifiable segment of a business on a proportional amount owed by a seller overall was unfair. It was the commenter's feeling that if the liability of the identifiable segment could not be clearly established from the seller's books and records, then successor's liability should not be assessed. The comptroller concurs with the individual's comments by deleting subsection (e). The commenter also felt that subsection (d)(4), "all the inventory of a business," should be treated separately per the statutory provision. Since the comptroller has consistently treated "inventory" and "stock of goods" interchangeably, the comptroller did not feel this change was necessary. If a purchaser buys either "all the inventory" or the "stock of goods," successor liability may apply. The words "successor's liability" which appear in the title were changed to "successor liability." The new section is adopted under the Tax Code, sec.111.002, which provides the comptroller with the authority to prescribe, adopt, and enforce rules relating to the administration and enforcement of the provisions of the Tax Code, Title 2. sec.3.7. Successor Liability: Liability Incurred by Purchase of a Business. (a) A purchaser of any business or stock of goods is liable for payment of any amount owed the state by the seller under the Tax Code, Title 2. The purchaser must, at the time of purchase, withhold a sufficient amount from the purchase price to pay any amounts due. The amount withheld must equal all tax, penalty, and interest or any other amounts assessed or to be assessed against the seller. The purchaser shall not be liable for an amount greater than the purchase price of the business or stock of goods. (b) A purchaser's duty to withhold the amount owed by the seller will continue until the seller presents to the purchaser a certificate from the comptroller stating that no tax is due. Failure of the purchaser to withhold and remit to the comptroller the required amount makes the purchaser liable for such amount to the extent of the purchase price. (c) The purchase price shall include, but not be limited to, monetary consideration, assumption of debt, transfer of property, forgiveness of debt, or issuance of debt instruments. (d) When determining if a "business" has been or will be sold, the comptroller will examine the transaction to determine what the parties to the transaction intended to buy and sell. The answer in each situation will depend on the type of business involved. A seller may have sold a "business" even when few assets were transferred. Depending on the type of business involved, a "business" may be sold if an owner sells: (1) a building, land, furniture, fixtures, inventory, and the right to use the seller's trade name; or (2) all the capital assets of a business; or (3) the name and goodwill of a business; or (4) all the inventory of a business; or (5) fixed assets and realty necessary to operate a similar business as the seller at the same location. (e) A certificate stating the amount due or that no tax is due may be obtained in the following manner. The seller, the seller's assignee, or purchaser must make a written request for the certificate before the sale of the business is completed. The comptroller must issue a certificate to the seller within 60 days after the records are made available by the seller for audit or within 60 days after receiving the written request for the certificate, whichever period expires later, but in any event not later than 90 days after receiving the written request. If any amount is found to be due, it must be paid before the certificate will be issued. Failure of the comptroller to timely issue the certificate to the seller will release the purchaser from any further obligation to withhold an amount from the purchase price. Effective January 1, 1992, the Government Code, sec.403.301, requires the comptroller to collect a fee for each certificate issued. (f) The seller must inform the comptroller in writing of the name and address of the purchaser and must file a final report immediately after the sale of the business. (g) The collection, refund, and penalty provisions of the Tax Code, Title 2, Subtitle B, apply to payments required under successor's liability. Failure of a purchaser to pay the assessment of successor's liability in a timely fashion or to request a hearing thereon will result in a penalty of 10% as provided by the Tax Code, Title 2, Subtitle B, in addition to any amounts of penalty previously assessed against the seller. Successors cannot challenge the validity of the underlying liability of the predecessor. (h) The sale of a business or stock of goods by a bankruptcy trustee or by the administrator, executor, or guardian in an estate or probate proceeding is not a sale by a vendor or former owner for purposes of this section and the purchaser will not incur liability hereunder. This agency hereby certifies that the rule as adopted has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas on May 19, 1992. TRD-9206888 Martin Cherry Chief, General Law Section Comptroller of Public Accounts Effective date: June 9, 1992 Proposal publication date: March 3, 1992 For further information, please call: (512) 463-4028 TITLE 37. PUBLIC SAFETY AND CORRECTIONS Part III. Texas Youth Commission Chapter 81. Administrative Provisions General 37 TAC sec.81.13 The Texas Youth Commission (TYC) adopts an amendment to sec.81.13, concerning the selection process of an architect/engineer, without changes to the proposed text as published in the April 17, 1992, issue of the Texas Register (17 TexReg 2748). The amendment to the section is merely the correction of an error in reference to a previous paragraph. The change will bring about a more efficient selection process of an architect or engineer. No comments were received regarding adoption of the amendment. The amendment is adopted under the Human Resources Code, sec.61.048, which provides the Texas Youth Commission with the authority to promulgate rules relating to award of contracts for construction. This agency hereby certifies that the rule as adopted has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on May 18, 1992. TRD-9206910 Ron Jackson Executive Director Texas Youth Commission Effective date: June 10, 1992 Proposal publication date: April 17, 1992 For further information, please call: (512) 483-5244 Placement Planning 37 TAC sec.85.33 The Texas Youth Commission (TYC) adopts an amendment to sec.85.33, with changes to the proposed text as published in the April 17, 1992, issue of the Texas Register (17 TexReg 2748). The amendment to the section will bring about a more efficient parole release process for youth whose parents live in Mexico. The changes merely serve to clarify the meaning of paragraph (1)(A) as well as to specify the name of the form referred to in the subparagraph. When these youth are returned home on parole, the TYC staff responsible for contacting the Mexican Consulate is no longer centralized placement, but rather the Statewide Reception Center (SRC) transportation and the institutional placement coordinator (IPC). No comments were received regarding adoption of the amendment. The amendment is adopted under the Human Resources Code, sec.61.034, which provides the Texas Youth Commission with the authority to make rules appropriate to the proper accomplishment of its functions. sec.85.33. Parole of Youth Whose Parents Live in Mexico. (a) Policy. The Texas Youth Commission (TYC) works with the Mexican Consulate and the United States Immigration and Naturalization Service for parole release of the youth whose parents or closest adult relative live in Mexico. Such youth are released and returned to their homes on parole status and without parole supervision. Procedures herein apply to all programs releasing TYC youth whose parents live in Mexico. (b) Rules. (1) When completion of program criteria has been met, the releasing program information the institutional placement coordinator (IPC) of the pending release. The Statewide Reception Center (SRC) is responsible for notification of appropriate persons within specified time limits. (A) Thirty days before parole release, the TYC staff of the releasing program: (i) notifies the appropriate Mexican Consulate of the expected release date so that arrangements can be made for returning the youth home; (ii) sends notification of parole release to the appropriate authorities, CCF- 181, Notification to Juvenile Court; (iii) completes the parole release packet; (iv) notifies the assigned parole officer of release arrangements; (v) sends the family notification of parole release (in both English and Spanish); and (vi) sends written notice to the Immigration and Naturalization Service in the region. (B) At least two days before the release, SRC transportation confirms the release date, time, and place with the consulate and the parole office. (2) On the day of parole release, SRC transportation transports the youth to a place designated by the Mexican Consulate office. The assigned parole officer is present at the designated location. (3) The youth is left in the care of the consulate and a written receipt for the youth signed by the Mexican Consul General or designee is obtained. (4) If the release of a youth is canceled for any reason, the releasing program immediately notifies IPC who notifies the Mexican Consulate, Immigration and Naturalization Service, parole officer, and other affected parties. This agency hereby certifies that the rule as adopted has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on May 18, 1992. TRD-9206911 Ron Jackson Executive Director Texas Youth Commission Effective date: June 10, 1992 Proposal publication date: April 17, 1992 For further information, please call: (512) 483-5244 TITLE 40. SOCIAL SERVICES AND ASSISTANCE Part I. Texas Department of Human Services Chapter 48. Community Care for Aged and Disabled In-Home and Family Support Program 40 TAC sec.48.2707 The Texas Department of Human Services (DHS) adopts an amendment to sec.48. 2707, concerning program restrictions, in its Community Care for the Aged and Disabled chapter, without changes to the proposed text as published in the April 17, 1992, issue of the Texas Register (17 TexReg 2751). The justification for the amendment is to make DHS's rules more consistent with those of the Texas Department of Mental Health and Mental Retardation and with legislative intent. The amendment will function by eliminating United States citizenship as a requirement for In-Home and Family Support Program eligibility. No comments were received regarding adoption of the amendment. The amendment is adopted under the Human Resources Code, Title 2, Chapters 22 and 32 wich authorizes the department to administer public and medical assistance programs. This agency hereby certifies that the rule as adopted has been reviewed by legal counsel and found to be a valid exercise of the agency's legal authority. Issued in Austin, Texas, on May 20, 1992. TRD-9206904 Nancy Murphy Agency liaison, Policy and Document Support Texas Department of Human Services Effective date: June 30, 1992 Proposal publication date: April 17, 1992 For further information, please call: (512) 450-3765