TITLE 16.ECONOMIC REGULATION

Part 2. PUBLIC UTILITY COMMISSION OF TEXAS

Chapter 25. SUBSTANTIVE RULES APPLICABLE TO ELECTRIC SERVICE PROVIDERS

Subchapter I. TRANSMISSION AND DISTRIBUTION

2. TRANSMISSION AND DISTRIBUTION APPLICABLE TO ALL ELECTRIC UTILITIES

16 TAC §25.214

The Public Utility Commission of Texas (commission) proposes new §25.214, relating to Terms and Conditions of Retail Distribution Service Provided by Investor Owned Transmission and Distribution Utilities. The proposed new rule will implement the Public Utility Regulatory Act, Texas Utilities Code Annotated §39.203 (Vernon 1998, Supplement 2000) (PURA), as it relates to the establishment of non-discriminatory terms and conditions of retail distribution service, including the service provided to a retail customer at transmission voltage, provided by a transmission and distribution utility. Project Number 22187 has been assigned to this proceeding.

The proposed rule is intended to incorporate a standard tariff (pro-forma tariff), which is the document containing the terms and conditions of retail distribution service. This document will be adopted by reference and can only be changed through the rulemaking process. Each transmission and distribution utility (TDU) operating in Texas shall file with the commission a tariff to govern its retail distribution service, using pro-forma tariff chapters 1, 3, 4, and 5 as written, but with the ability to modify chapters 2 and 6 to reflect individual utility characteristics. The pro-forma tariff is divided into five chapters as follows: Chapter 1 defines various terms used throughout the pro-forma tariff; Chapter 2 involves descriptions of the TDU's certified service area; Chapter 3 sets forth rules and regulations applicable to both the TDU/Retail Electric Provider (REP) relationship and the TDU/Retail Customer relationship; Chapter 4 sets forth the rules and regulations governing the REPs' access to the TDU's delivery system; Chapter 5 sets forth the rules and regulations governing the TDU's provision of delivery service and conditions of service to the retail customer; and Chapter 6 involves TDU specific rate schedules.

As part of the drafting process, commission staff conducted workshops in Austin to receive input from potentially affected persons. Following the first workshop, commission staff received proposed rules (straw-rules) from both the investor owned utilities, representing the TDUs, and the REPs. After consideration of these proposals, commission staff issued its first draft rule upon which it received informal comments. Commission staff then held a second workshop at which it received further input from the parties and attempted to work towards a consensus document. Commission staff later issued a second draft rule upon which further informal comments were received.

Damayanti Ghosh, Director of Costing and Pricing, Electric Industry Analysis Division, Office of Regulatory Affairs, has determined that for each year of the first five-year period the proposed section is in effect there will be no fiscal implications for state or local government as a result of enforcing or administering the section.

Ms. Ghosh has also determined that for each year of the first five years the proposed section is in effect the public benefit anticipated as a result of enforcing the section will be increased competition in the sale of electric power to retail customers, thus resulting in lower electric energy prices for those customers. Furthermore, there will be no adverse economic effect on small businesses or micro-businesses as a result of enforcing this section. There may be economic costs to persons who are required to comply with the proposed section. These costs are likely to vary from business to business, and are difficult to ascertain. However, it is believed that the benefits accruing from implementation of the proposed section will outweigh these costs.

Moreover, Ms. Ghosh has determined that for each year of the first five years the proposed section is in effect there should be no effect on a local economy, and, therefore, no local employment impact statement is required under Administrative Procedure Act §2001.022.

The commission seeks comments on the proposed rule from interested persons. Comments should be organized in a manner consistent with the organization of the proposed rule. When commenting on specific subsections of the proposed rule, parties are encouraged to describe "best practice" examples of regulatory policies, and their rationale, that have been proposed or implemented successfully in other states already undergoing electric industry restructuring, if the parties believe that Texas would benefit from application of the same policies. The commission is only interested in receiving "leading edge" examples which are specifically related and directly applicable to the Texas statute, rather than broad citations to other state restructuring efforts.

In addition to comments on specific subsections of the proposed rule, the commission requests that parties specifically address the following issues:

1. Are the provisions of this rule consistent with the protocols of the relevant independent organizations (as defined in PURA §39.151) in Texas? If not, please identify which provisions are inconsistent and explain why. Also explain how these provisions need to be modified, if at all, to make them consistent with those protocols.

2. Are the provisions of this rule consistent with the commission's customer protection rules as proposed in Project Number 22255? If not, please identify which provisions are inconsistent and explain why. Also explain how these provisions need to be modified, if at all, to make them consistent with the proposed customer protection rule. (Note: The commission plans to consider the Project Number 22255 customer protection rules for publication at the August 10, 2000 Open Meeting. The rules as approved for publication should be available in Central Records and on the commission's web site no later than August 17, 2000. If for some reason there is a delay in Project 22255, staff will attempt to make a draft available for your review no later than August 17, 2000.)

3. The proposed rule incorporates certain provisions (e.g., provisions relating to line extension, service connection) of the existing customer protection rules §§25.21 - 25.31. What other provisions, if any, of the existing customer protection rules, should be incorporated in this rule assuming that the existing §§25.21 - 25.31 will be replaced with new rules (viz., new customer protection rules to be adopted in Project Number 22255 and the present rule dealing with the terms and conditions of retail delivery service provided by a TDU) in the restructured market in Texas?

4. Are the standard electronic transaction (SET) protocols and testing procedures referenced in Section 4.3.1, Eligibility, sufficient to ensure accurate data transfer between competitive retailers and TDUs, or does there need to be an Electronic Trading Agreement to supplement those protocols? If so, what are the elements and provisions needed for that agreement?

In conjunction with their comments filed in this rulemaking, interested persons may append sworn affidavits in support of their positions. The commission will consider any comments and affidavits submitted in determining whether to receive further evidence at the public hearing held pursuant to the Administrative Procedure Act, Texas Government Code Annotated §2001.029.

Comments on the proposed new rule (16 copies) may be submitted to the Filing Clerk, Public Utility Commission of Texas, 1701 North Congress Avenue, PO Box 13326, Austin, Texas 78711-3326, within 28 days after publication. Reply comments may be submitted within 42 days after publication. The commission invites specific comments regarding the costs associated with, and benefits that will be gained by, implementation of the proposed section. The commission will consider the costs and benefits in deciding whether to adopt the section. All comments should refer to Project Number 22187.

The commission staff will conduct a public hearing on this rulemaking pursuant to Texas Government Code §2001.029 on Friday, September 29, 2000, at 9:30 a.m. in the Commissioner's Hearing Room located on the seventh floor of William B. Travis Building, 1701 North Congress Avenue, Austin, Texas 78701.

This new rule is proposed under the Public Utility Regulatory Act, Texas Utilities Code Annotated §14.002 (Vernon 1998, Supplement 2000) (PURA), which provides the Public Utility Commission with the authority to make and enforce rules reasonably required in the exercise of its powers and jurisdiction. The commission also proposes this rule pursuant to PURA §39.203, which grants the commission authority to establish reasonable and comparable terms and conditions for open access on distribution facilities for all retail electric utilities offering customer choice, and comparable rates for open access for all retail electric utilities offering customer choice.

Cross Reference to Statutes: PURA §14.002 and §39.203.

§25.214.Terms and Conditions of Retail Delivery Service Provided by Investor Owned Transmission and Distribution Utilities

(a)

Purpose. The purpose of this section is to implement Public Utility Regulatory Act (PURA) §39.203 as it relates to the establishment of non-discriminatory terms and conditions of retail delivery service, including delivery service to a retail customer at transmission voltage, provided by a transmission and distribution utility (TDU). A TDU shall provide retail delivery service in accordance with the terms and conditions set forth in this section to those retail customers participating in the pilot project pursuant to PURA §39.104 on and after June 1, 2001, and to all retail customers on and after January 1, 2002. By clearly stating these terms and conditions, this section seeks to facilitate competition in the sale of electricity to retail customers and to ensure reliability of the delivery systems, customer safeguards, and services.

(b)

Application. This section, which includes the pro-forma tariff set forth in subsection (d) of this section, governs the terms and conditions of retail delivery service by all transmission and distribution utilities in Texas.

(c)

Tariff. Each TDU in Texas shall file with the Public Utility Commission of Texas (commission) a tariff to govern its retail delivery service using the pro-forma tariff in subsection (d) of this section. TDUs may add to or modify only Chapters 2 and 6 of the tariff, reflecting individual utility characteristics and rates, in accordance with commission rules and procedures to change a tariff. Chapters 1, 3, 4, and 5 of the pro- forma tariff shall be used exactly as written; these chapters can be changed only through the rulemaking process. If any provision in Chapter 2 or 6 conflicts with another provision of Chapters 1, 3-5, the provision found in Chapters 1, 3-5 shall apply, unless otherwise specified in Chapters 1, 3-5.

(d)

Pro-forma Retail Delivery Tariff. The commission adopts by reference the form "Tariff for Retail Delivery Service", revision date of July 20, 2000. This form is available in the commission's Central Records division and on the commission's website at www.puc.state.tx.us.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on July 20, 2000.

TRD-200005003

Rhonda Dempsey

Rules Coordinator

Public Utility Commission of Texas

Earliest possible date of adoption: September 3, 2000

For further information, please call: (512) 936-7308


Part 4. TEXAS DEPARTMENT OF LICENSING AND REGULATION

Chapter 68. ARCHITECTURAL BARRIERS

16 TAC §68.80

The Texas Department of Licensing and Regulation proposes amendments to §68.80 concerning the fees for the Architectural Barriers program.

The amendment to §68.80 proposes to increase the contract provider filing fee from $75 to $100 and the contract provider inspection filing fee from $50 to $75. The amendment also proposes to delete the Technical Deviations-Built Condition fee.

The fee rate stated herein was set by the Texas Department of Licensing and Regulation Commission, and not mandated by the Legislature. The Department is required to structure fees for each statute to pay for its own regulation and the fees currently in place are below the amount required by the Department to cover costs. Without the increase it could adversely affect the administration and enforcement of the Architectural Barriers program. The Technical Deviations-Built Condition fee is being deleted because the prior proposed rule submission regarding technical deviations was not adopted.

George Ferrie, Director of Code Review and Inspections, has determined that for each year of the first five years the section is in effect there may be some fiscal implications for state and local governments where the governmental entities hire design professionals to review plans and perform the inspections. The fee increase will allow the Department to cover costs in administering the Architectural Barriers program.

Mr. Ferrie has also determined that for each year of the first five years the section is in effect the public benefit anticipated as a result of enforcing the section will be greater access to buildings for citizens with disabilities.

The anticipated economic effect on small businesses or building owners who are required to comply with this section and who hire an Independent Contract Provider, will be an additional $25 for building plan reviews or inspections.

Comments on the proposal may be submitted to George Ferrie, Director of Code Review and Inspections, P.O. Box 12157, Austin, Texas, 78711 or facsimile (512) 463-1376 or electronically: george.ferrie@license.state.tx.us. The deadline for comments is August 18, 2000--5:00 p.m.

The amendments are proposed under Texas Revised Civil Statutes Annotated, article 9102 (Vernon 1999) which authorizes the Texas Commission of Licensing and Regulation to promulgate and enforce a code of rules and take all action necessary to assure compliance with the intent and purpose of the Act.

The amendments affect Texas Revised Civil Statutes Annotated, article 9102 (Vernon 1999) and the Texas Occupations Code, Chapter 51 (Vernon 1999).

§68.80.Fees

(a)

(No change.)

(b)

Fee Schedule:

Figure: 16 TAC §68.80(b)

(c)-(g)

(No change.)

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on July 20, 2000.

TRD-200004996

William H. Kuntz, Jr.

Executive Director

Texas Department of Licensing and Regulation

Earliest possible date of adoption: September 3, 2000

For further information, please call: (512) 463-7348


Chapter 74. ELEVATORS, ESCALATORS, AND RELATED EQUIPMENT

16 TAC §74.80

The Texas Department of Licensing and Regulation proposes amendments to §74.80 concerning the fees for the Elevators, Escalators, and Related Equipment program.

The amendment to §74.80 proposes to raise the waiver/delay application fee from $100 to $200 per application. The fee rate stated herein was set by the Texas Department of Licensing and Regulation Commission, and not mandated by the Legislature. The Department is required to structure fees for each statute to pay for its own regulation and the fees currently in place are below the amount to cover costs. Without the increase it could adversely affect the administration and enforcement of the Elevators, Escalators, and Related Equipment program.

George Ferrie, Director, Code Review and Inspection, has determined that for the first five-year period the section is in effect there will be an additional $100 fiscal implication for governmental entities that request a waiver/delay for elevator equipment that does not meet the state standards. The fee increase will allow the Department to cover costs in administering the Elevators, Escalators, and Related Equipment program.

Mr. Ferrie also has determined that for each year of the first five years the section is in effect the public will benefit from enhanced safety through increased enforcement.

The anticipated economic effect on small businesses or buildings owners who are required to comply with this section as proposed will be an additional $100 to request a waiver/delay for an elevator, escalator, or related equipment.

Comments on the proposal may be submitted to George Ferrie, Director, Code Review and Inspection, Texas Department of Licensing and Regulation, P.O. Box 12157, Austin, Texas, 78711 or facsimile (512) 463-1376, or electronically: george.ferrie@license.state.tx.us. The deadline for comments is August 18, 2000--5:00 p.m.

The amendments are proposed under Texas Health and Safety Code Annotated, Chapter 754 (Vernon 1997) which authorizes the Texas Department of Licensing and Regulation to promulgate and enforce a code of rules and take all action necessary to assure compliance with the intent and purpose of the Code.

The amendments affect Texas Health and Safety Code Annotated, Chapter 754 (Vernon 1997) and the Texas Occupations Code, Chapter 51 (Vernon 1999).

§74.80.Fees

(a)-(c)

(No change.)

(d)

Waiver/delay application fee: $200 [ $100 ] fee per application for each waiver or delay.

(e)

(No change.)

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on July 20, 2000.

TRD-200004997

William H. Kuntz, Jr.

Executive Director

Texas Department of Licensing and Regulation

Earliest possible date of adoption: September 3, 2000

For further information, please call: (512) 463-7348


Chapter 78. TALENT AGENCIES

16 TAC §78.80

The Texas Department of Licensing and Regulation proposes amendments to §78.80 concerning the fees for the Talent Agencies program.

The amendment to §78.80 proposes to decrease the fee for original registration and renewal from $500 to $300. The amendment also proposes to delete the payment schedule because it will no longer be necessary with the decrease in fees. The Department is required to structure fees for each statute to pay for its own regulation and the fees currently in place are above the amount required by the Department to cover costs. The decrease would not adversely affect the administration or enforcement of the talent agencies program.

Jimmy G. Martin, Director of Enforcement, has determined that for each year of the first five years the section is in effect there will be minimal fiscal implications for state government and no fiscal implications on local governments.

Mr. Martin has also determined that for each year of the first five years the section is in effect the public will benefit from a reduction in cost.

The anticipated economic effect on small businesses and person who are required to comply with this section as proposed will be a $200 reduction in their annual certificate fee.

Comments on the proposal may be submitted to Jimmy G. Martin, Director of Enforcement, Texas Department of Licensing and Regulation, P.O. Box 12157, Austin, Texas, 78711 or facsimile (512) 475-2872 or by e-mail: jimmy.martin@license.state.tx.us. The deadline for comments is August 18, 2000--5:00 p.m.

The amendments are proposed under the Texas Occupations Code, Chapter 2105 (Vernon 1999) which authorizes the Texas Department of Licensing and Regulation to promulgate and enforce a code of rules and take all action necessary to assure compliance with the intent and purpose of the Code.

The amendments affect the Texas Occupations Code, Chapter 2105 (Vernon 1999) and Chapter 51 (Vernon 1999).

§78.80.Fees--Original Registration and Renewal .

(a)

Annual certificate of registration filing fee--$100

(b)

Annual certificate of registration fee--$300

(c)

All fees are non-refundable.

(d)

A late fee of $50 will be charged for renewal applications postmarked between midnight of the day the current certificate of registration expires and midnight of the 30th day after the expiration.

[(a)

The fee for filing an original talent agency certificate of registration is $100.]

[(b)

The fee for registration and administration is $500.]

[(c)

The filing fee and registration and administration fees may be paid in full at the time of registration or in three equal payments of $200 each as follows:]

[(1)

$200 at registration;]

[(2)

$200 on the first day of the fourth month after registration; and]

[(3)

$200 on the first day of the eighth month after registration.]

[(d)

Failure to remit the second or third payment to the department by the 10th day of the month due will be grounds for action to suspend or revoke the license.]

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on July 20, 2000.

TRD-200004998

William H. Kuntz, Jr.

Executive Director

Texas Department of Licensing and Regulation

Earliest possible date of adoption: September 3, 2000

For further information, please call: (512) 463-7348


16 TAC §78.81

(Editor's note: The text of the following section proposed for repeal will not be published. The section may be examined in the offices of the Texas Department of Licensing and Regulation or in the Texas Register office, Room 245, James Earl Rudder Building, 1019 Brazos Street, Austin.)

The Texas Department of Licensing and Regulation proposes the repeal of §78.81 of the Talent Agencies administrative rules.

The repeal is proposed because this section has been combined with another section for clarity.

Jimmy G. Martin, Director of Enforcement, has determined that for the first five-year period the repeal is in effect there will be no fiscal implications for state or local government.

There will be no fiscal effect on small businesses and persons.

Mr. Martin also has determined that for each year of the first five years the section is repealed the public benefit anticipated is less redundancy and better clarification of the rules.

Comments on the proposal may be submitted to Jimmy G. Martin, Director of Enforcement, Texas Department of Licensing and Regulation, P.O. Box 12157, Austin, Texas, 78711 or facsimile (512) 475-2872 or by e-mail: jimmy.martin@license.state.tx.us. The deadline for comments is August 18, 2000--5:00 p.m.

The repeal is proposed under the Texas Occupations Code, Chapter 2105 (Vernon 1999) which authorizes the Texas Department of Licensing and Regulation to promulgate and enforce a code of rules and take all action necessary to assure compliance with the intent and purpose of the Code.

The repeal affects the Texas Occupations Code, Chapter 2105 (Vernon 1999) and Chapter 51 (Vernon 1999).

§78.81.Fees--Renewal Registration.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on July 20, 2000.

TRD-200004999

William H. Kuntz, Jr.

Executive Director

Texas Department of Licensing and Regulation

Earliest possible date of adoption: September 3, 2000

For further information, please call: (512) 463-7348


Part 6. TEXAS MOTOR VEHICLE BOARD

Chapter 103. GENERAL RULES

16 TAC §103.14

The Texas Motor Vehicle Board of the Texas Department of Transportation proposes new §103.14, concerning the procedures for manufacturers to establish ownership of franchised dealerships in Texas under certain specific conditions enumerated in the Texas Motor Vehicle Commission Code §5.02C.

This new rule defines procedures for manufacturers to own an interest in a dealership and apply for a motor vehicle dealer's license on behalf of the dealership for a limited period of time. Under the language of Texas Motor Vehicle Commission Code §5.02C(e), manufacturers may own an interest or operate a franchised dealership provided the manufacturer intends to sell the dealership to another person not associated with the manufacturer within twelve months. New §103.14 provides a procedure to allow manufacturers to apply for extensions after the initial twelve month period if certain conditions are met, and further defines how local dealers can protest the application for an extension under §5.02C(f). The rule describes what a manufacturer must show to obtain a motor vehicle dealer's license or extension. The rule also describes the documentation required to obtain approval for manufacturer ownership under §5.02C(e), which allows ownership by a manufacturer for the purpose of developing dealer candidates who have historically been underrepresented in the manufacturer's dealer body.

Brett Bray, Director, Motor Vehicle Division, has determined that for the first five-year period the proposed section is in effect, there will be no fiscal implications for state or local government as a result of enforcing or administering the section.

Mr. Bray has also determined that for each year of the first five years the new rule is in effect the anticipated public benefit will be a formal procedure to allow the temporary ownership of franchised dealerships by manufacturers, which could reduce financial failures in the industry and increase representation of individuals who are historically underrepresented in the franchised dealership body. In addition, establishment of a formal procedure to implement §5.02C(f) will allow a continual dealer presence to serve a trade area or community. There will be no effect on small businesses and no anticipated significant economic cost to persons required to comply with the rule as proposed. Mr. Bray has also certified that there will be no impact on local economies or overall employment as a result of enforcing or administering the section.

Comments (15 copies) may be submitted to Brett Bray, Director, Motor Vehicle Division, Texas Department of Transportation, P.O. Box 2293, Austin, Texas, 78767, (512) 416-4910. The Motor Vehicle Board will consider adoption of this proposed rule at its meeting on September 28, 2000. The deadline for receipt of comments on the proposed new rule is 5:00 p.m. on September 8, 2000.

The new rule is proposed under the Texas Motor Vehicle Commission Code, §3.06, which provides the Board with authority to adopt rules as necessary and convenient to effectuate the provisions of the Act and to govern practice and procedure before the agency.

Motor Vehicle Commission Code §5.02C is affected by the proposed new rule.

§103.14.Manufacturer Ownership of Franchised Dealer; Good Cause Extension; Dealer Development.

(a)

An application for a new motor vehicle dealer's license in which a manufacturer or distributor, as those terms are defined in the Texas Motor Vehicle Commission Code, owns any interest in or has control of the dealership entity must be submitted to the Motor Vehicle Division no later than 60 days before the opening of the dealership, close of the buy-sell agreement, or the expiration of the current license, whichever is the case.

(b)

If a manufacturer or distributor applies for a new motor vehicle dealer's license in which the manufacturer or distributor holds an ownership interest in or has control of the dealership entity under the terms of Texas Motor Vehicle Commission Code §5.02C(d), the license application must contain a sworn statement from the manufacturer or distributor that the dealership was purchased from a franchised dealer and is for sale at a reasonable price and under reasonable terms and conditions, and that the manufacturer or distributor intends to sell the dealership to a person not controlled or owned by the manufacturer or distributor within 12 months of acquiring the dealership.

(c)

A request for an extension of the initial 12 month period for manufacturer or distributor ownership or control of a new motor vehicle dealership in accordance with Texas Motor Vehicle Commission Code §5.02C(d) must be submitted in accordance with subsection (a) of this section, along with a complete application to renew the new motor vehicle dealer's license. The request must contain a detailed explanation, including appropriate documentary support, to show the manufacturer's or distributor's good cause for failure to sell the dealership within the initial 12 month period. The Director of the Motor Vehicle Division, or the director's designee, will evaluate the request and determine whether the license should be renewed for a period not to exceed 12 months or deny the renewal application. If the renewal application is denied, the manufacturer or distributor will be afforded an opportunity to request a hearing on the denial and, if requested, a hearing will be initiated in accordance with Texas Motor Vehicle Commission Code §3.08.

(d)

Requests for extensions after the first extension is granted, as provided in Texas Motor Vehicle Commission Code §5.02C(f), must be submitted at least 120 days before the expiration of the current license. Upon receipt of a subsequent request, the Board will initiate a hearing in accordance with Texas Motor Vehicle Commission Code §3.08 at which the manufacturer or distributor will be required to show good cause for the failure to sell the dealership. The manufacturer or distributor has the burden of proof and the burden of going forward on the sole issue of good cause for the failure to sell the dealership.

(e)

The Board will give notice of the hearing described in subsection (d) of this section to all other dealer licensees holding franchises for the sale and service or service only of the same line-make of new motor vehicles who are located in the same county in which the dealership owned or controlled by the manufacturer or distributor is located or in an area within 15 miles of the dealership owned or controlled by the manufacturer or distributor. Such dealers, if any, will be allowed to intervene and protest the granting of the subsequent extension. Notices of intervention by dealers afforded a right to protest under §5.02C(f) of the Texas Motor Vehicle Commission Code must be filed with the Docket Clerk within 15 days of the date of mailing of the notice of hearing, with a copy provided to the manufacturer or distributor. Failure to file a formal notice of intervention within the specified time period will result in the disallowance of the intervention.

(f)

A hearing under subsections (d) and (e) of this section will be conducted as expeditiously as possible, but not later than 120 days after receipt of the subsequent request for extension from the manufacturer or distributor. A hearings officer will prepare a written decision and proposed order as soon as possible, but not later than 60 calendar days after the hearing is closed. The new motor vehicle dealer's license that is the subject of the hearing will continue in effect until a final decision is rendered on the request for a subsequent extension.

(g)

The procedure described in subsections (d)-(f) of this section will be followed for all extensions requested by the manufacturer or distributor after the initial extension.

(h)

An application for a new motor vehicle dealer's license in which a manufacturer or distributor owns any interest in the dealership entity under the terms of Texas Motor Vehicle Commission Code §5.02C(e) must contain sufficient documentation to show the following:

(1)

that the dealer development candidate is part of a group of persons who historically have been underrepresented in the manufacturer's or distributor's dealer body or is an otherwise qualified person who lacks the resources to purchase a dealership outright;

(2)

that the manufacturer or distributor is in a bona fide relationship with the dealer development candidate;

(3)

that the dealer development candidate has made a significant investment in the dealership, subject to loss;

(4)

that the dealer development candidate has an ownership interest in the dealership; and

(5)

that the dealer development candidate operates the dealership under a plan to acquire full ownership of the dealership within a reasonable time and under reasonable terms and conditions.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on July 19, 2000.

TRD-200004964

Brett Bray

Director

Motor Vehicle Board

Proposed date of adoption: September 28, 2000

For further information, please call: (512) 416-4899


Chapter 105. ADVERTISING

16 TAC §§105.2, 105.3, 105.7, 105.9, 105.10, 105.13, 105.18-105.21, 105.24, 105.26, 105.28, 105.31

The Motor Vehicle Board of the Texas Department of Transportation proposes amendments to §§105.2, 105.3, 105.7, 105.9, 105.10, 105.13, 105.19-105.21, 105.24, 105.26, 105.28, and 105.31 of Chapter 105, Advertising Rules. The Board also proposes new §105.18, Licensee Identification, requiring licensees to include license numbers in advertising. The sections set guidelines for truthful and accurate practices in the advertisement of motor vehicles.

The Appropriations Act of 1997, House Bill 1, Article IX, §167 requires that each state agency review and consider readoption of each rule adopted by that agency pursuant to the Government Code, Chapter 2001. Such reviews include an assessment by the agency as to whether the reason for adopting or readopting the rule continues to exist. The Board conducted a review of Title 16, Chapter 105, relating to Advertising, at its June 29, 2000 meeting. As a result of its review, the Board proposes these changes to Chapter 105.

General changes to rule language.

The Motor Vehicle Commission was renamed the Motor Vehicle Board in 1992. The amendments change all references from "Commission" to "Board" throughout the chapter. Other proposals correct grammar and simplify language so it is more easily understood.

Other changes specific to each section.

Proposed changes to §105.2 state that any false, misleading or deceptive advertising may be found a violation of the Texas Motor Vehicle Commission Code, regardless of whether the misleading or deceptive advertising is specifically enumerated in Chapter 105. The proposed amendment to §105.3 eliminates redundant concepts already contained in §105.2.

Proposed amendments to §105.7 prohibit advertising greater allowances for trade-ins or better deals because of large sales volumes unless the dealer can show such is the case. Proposed changes to §105.9 more clearly describe the types of taxes and fees that may be excluded from the advertised price of a vehicle.

In accordance with a request from the Texas Automobile Dealers Association, the proposed amendment to §105.10 changes the wording regarding the featured price of a vehicle from "full cash price" to "a cash price for which a dealer is willing to sell" a vehicle to a retail buyer. Subsection (c) changes the phrase "full cash price" to a "cash price".

Proposed changes to §105.13 clarify the intent of the subchapter by exchanging the word "used" (in advertising) for the word "featured" (in advertising).

Proposed new §105.18, Licensee Identification, requires that a dealer licensee include its General Distinguishing Number and a lease facilitator or lessor include its license number, clearly and conspicuously, in the advertisement. The proposed section includes a limited exclusion for dealer groups and/or co-op advertisements.

Section 105.20, Manufacturer and Distributor Rebates, is proposed to be rewritten for clarity without changing the substance of the rule. Manufacturers and distributors must still disclose any dealer contributions to rebates, or interest or finance charge reductions. Section 105.21 is also rewritten for clarity without making substantive changes. Dealers must disclose if a dealer's contribution to a manufacturer's rebate, interest or finance charge reduction might affect the final negotiated price of a vehicle.

Proposed changes to §105.24 include rewriting for clarity and adding more examples of acceptable advertising concerning dealer discounts, savings claims and rebates. A proposed change to §105.26(a) clarifies payment information to be included when advertising a vehicle available for lease. Proposed amendments to §105.28 clarify the section by adding additional examples of lowest price claims.

Brett Bray, Director, Motor Vehicle Division, has determined that for the first five-year period the amendments and new section are in effect there will be no fiscal implication for state or local government as a result of enforcing or administering the amendments and new rule.

Mr. Bray has also determined that for each of the first five years the amendments and new section are in effect, the public benefit anticipated from enforcement of the proposed amendments will be stronger protection of the public and dealers from those dealers who engage in false, deceptive or misleading practices, as well as better understanding by licensees required to comply with the rules.

Anticipated economic cost to persons who are required to comply with new §105.18 as proposed is indeterminate, since licensees who advertise will have to pay more for advertising space to include license numbers. There is no other anticipated economic cost to persons who are required to comply with the amendments as proposed. Mr. Bray has also certified that there will be no impact on local economies or overall employment as a result of enforcing or administering the sections.

Comments on the proposed amendments and new section may be submitted to Brett Bray, Director, Motor Vehicle Division, P.O. Box 2293, Austin, Texas, 78768. Please submit fifteen copies. The Texas Motor Vehicle Board will consider the adoption of the proposed amendments and new section at its meeting on September 28, 2000.

The amendments and new section are proposed under the Texas Motor Vehicle Commission Code, §3.06, which provides the Board with authority to adopt and amend rules as necessary and convenient to effectuate the provisions of this act.

Texas Motor Vehicle Commission Code §3.05(b) is affected by the proposed amendments and new section.

§105.2.General Prohibition.

A person advertising motor vehicles shall not use false, deceptive, unfair, or misleading advertising. In addition to a violation of a specific advertising rule, any other advertising or advertising practices found by the Board to be false, deceptive, or misleading, whether or not enumerated herein, shall be deemed violations of the Code, and shall also be considered violations of the general prohibition.

§105.3.Specific Rules.

The violation of an advertising rule shall be considered by the Board [ commission ] as a prima facie violation of the Texas Motor Vehicle Commission Code. [ In addition to a violation of a specific advertising rule, any other advertising or advertising practices found by the commission to be false, deceptive, or misleading shall be deemed violations of the Code, and shall also be considered violations of the general prohibition. ]

§105.7.Untrue Claims.

The following statements are prohibited.

(1)-(2)

(No change.)

(3)

Statements representing that no other dealer grants greater allowances for trade-ins, however stated, unless the dealer can show such is the case.

(4)

Statements representing that because of its large sales volume a dealer is able to purchase vehicles for less than another dealer selling the same make of vehicles, unless the dealer can show such is the case.

§105.9.Manufacturer's Suggested Retail Price.

The suggested retail price of a new motor vehicle when advertised by a manufacturer or distributor shall include all costs and charges for the vehicle advertised, except that destination and dealer preparation charges, and any registration, certificate of title, license fees, or an additional registration fee, if any, charged by a full service deputy as provided by County Road and Bridge Act, §4.202(g); any taxes; and any other fees or charges that are allowed or prescribed by law [ state and local taxes, title, deputy fees, documentary fees, and license fees ] may be excluded from such price, provided that the advertisement clearly and conspicuously states that such costs and charges are excluded. However, with respect to advertisements placed with local media in Texas by a manufacturer or distributor which include the names of the local dealers for the vehicles advertised, if the price of a vehicle is stated in the advertisement, such price must include all costs and charges for the vehicle advertised, including destination and dealer preparation charges and may exclude only any registration, certificate of title, license fees, or an additional registration fee, if any, charged by a full service deputy as provided by County Road and Bridge Act, §4.202(g); any taxes; and any other fees or charges that are allowed or prescribed by law [ state and local taxes, license, title fees, deputy fees, and documentary fees ].

§105.10.Dealer Price Advertising.

(a)

The featured price of a new or used motor vehicle, when advertised, must be a [ the full ] cash price for which a dealer is willing to sell the advertised vehicle [ will be sold ] to a retail buyer [ any and all members of the buying public ]. The only charges that may be excluded from the advertised price are:

(1)-(3)

(No change.)

(b)

(No change.)

(c)

If a price advertisement discloses a rebate cash back, discount savings claim, or other incentive, a [ the full ] cash price of the vehicle must be disclosed as well as the price of the vehicle after deducting the incentive. The following is an acceptable format for advertising a price with rebates and other deductions.

Figure: 16 TAC §105.10(c) (No change.)

(d)-(e)

(No change.)

§105.13.Trade-in Allowances.

No guaranteed trade-in amount or range of amounts shall be used [ featured ] in advertising.

§105.18.Licensee Identification.

(a)

A licensee advertising motor vehicles shall state the licensee's name in the advertisement. A dealer licensee shall also include its General Distinguishing Number. A lease facilitator or lessor shall also include its license number. All representations shall be clearly and conspicuously set forth in the advertisement.

(b)

With respect to co-op or dealer group advertisements, dealer licensee names are not required to appear in the advertisement. However, if dealers' names are listed individually, then each dealer's General Distinguishing Number shall also be included with the dealer's name in the advertisement.

§105.19.Authorized Dealer.

The term "authorized dealer" or a similar term shall not be used unless the advertising dealer holds both a franchise and a Texas Motor Vehicle Board [ Commission ] license to sell those vehicles he is holding himself out as "authorized" to sell.

§105.20.Manufacturer and Distributor Rebates.

It is unlawful for a manufacturer or distributor to advertise any offer of a rebate, interest or finance charge reduction, [ refund, discount, ] or other financial inducement or incentive, [ which is either payable to or ] for the benefit of the purchaser of a vehicle if [ or which reduces the amount to be paid for the vehicle, whether the amount is the vehicle purchase price, the interest or finance charge expense, or any other cost accruing to the purchaser any portion of such rebate, refund, discount, or other financial incentive or inducement is paid or financed or in any manner contributed to by ] the [ dealer ] selling dealer contributes in any manner to that program [ the vehicle ], unless the advertisement discloses that the dealer's contribution may affect the final negotiated price of the vehicle. [ With respect to interest or finance charge expense programs, an advertisement shall disclose that ;participating dealers contribute to the reduction of the financing rate and that the dealer's contribution may affect the final negotiated price of the vehicle. ]

§105.21.Rebate and Financing Rate Advertising by Dealers.

[ (a) ]

It is unlawful for a dealer to advertise an offer of a manufacturer's or distributor's rebate, interest or finance charge reduction, [ refund, discount, ] or other financial inducement or incentive if the dealer contributes to the [ manufacturer's or distributor's ] program, unless such advertising discloses that the dealer's contribution may affect the final negotiated price of the vehicle. [ With respect to interest or finance charge expense programs, if a participating dealer contributes to the reduction of a financing rate, then a disclosure must state that the dealer's contribution may affect the final negotiated price of the vehicle. ]

[(b)

An advertisement containing an offer of an interest or finance charge incentive that is paid for or financed by the dealer rather than the manufacturer or distributor, shall disclose that the dealer pays for or finances the interest or finance charge rate reduction, the amount of the dealer's contribution in either a dollar or percentage amount, and that such arrangement may affect the final negotiated price of the vehicle.]

[(c)

An offer to pay, promise to pay, or tender cash to a buyer of a motor vehicle as in a rebate or cash back program may not be advertised, unless it is offered and paid in part by the motor vehicle manufacturer or distributor directly to the retail purchaser or assignee of the retail purchaser and unless the advertisement sets forth the disclosures required by this rule.]

§105.24.Savings Claims; Discounts.

(a)

A savings claim or discount offer is prohibited except to advertise a new motor [ or demonstrator ] vehicle, and the advertisement must show the difference between the dealer's sale price and the manufacturer's or distributor's total suggested list or retail price.

(1)

If a savings claim or discount offer includes only a dealer discount, the advertisement shall disclose that the discount is from the MSRP. The following is an acceptable format for advertising a dealer discount: "$2,000 discount off MSRP".

(2)

A savings claim or discount offer that includes a manufacturer's customer rebate must disclose the amount of the rebate as well as the amount of the dealer's discount. The following is an acceptable format for advertising a savings claim with a rebate and a dealer discount: "$2,000 savings off MSRP ($1,500 dealer discount and $500 rebate.)".

(3)

If a savings claim discloses a manufacturer's option package discount, then that discount must be disclosed prior to the discount off MSRP. The savings claim shall be advertised as a total savings. The following is an acceptable format for advertising a total savings claim: "Total Savings $3,000 ($1,000 option package discount, $1,500 dealer discount off MSRP, and $500 rebate)".

(b)

The featured savings claim or discount offer for a new motor vehicle, when advertised, must be the savings claim or discount which is available to any and all members of the buying public.

(c)

[ (b) ] If an option that is added by a dealer is not a factory-available option, a savings claim may not be advertised on that vehicle. If a dealer has added an option obtained from the manufacturer or distributor of the motor vehicle [ on which it is installed ] and disclosed the option and its factory suggested retail price [ of the option ] on a dealership addendum [ sticker prior to offering the vehicle for sale at retail ], the dealer may advertise a savings claim on that vehicle as long as the option is listed, and the difference is shown between the dealer's sale [ selling ] price and the factory suggested retail [ total selling ] price of the vehicle including [ as disclosed on the dealership addendum sticker and discloses ] the factory available option [ options added in the advertisement. If an option that is added by a dealer is not a factory-available option, a savings claim may not be advertised on that vehicle ].

(d)

[ (c) ] Statements such as "up to," "as much as," "from," shall not be used in connection with savings or discount claims.

(e)

[ (d) ] No person may advertise a savings claim or discount offer on used motor vehicles.

§105.26.Payment Disclosure--Lease.

(a)

An advertisement that promotes a consumer lease and contains the amount of any payment; or a statement of any capitalized cost reduction or other payment or that no payment is required prior to or at consummation or by delivery, if delivery occurs after consummation, must clearly and conspicuously include the following:

(1)-(5)

(No change.)

(b)-(g)

(No change.)

§105.28.Lowest Price Claims.

Representing a lowest price claim , best price claim, best deal claim or other similar superlative claims [ claim ] shall not be used in advertising.

§105.31.Finding of Violation.

No person shall be held to be in violation of the rules, including the general prohibition, except upon a finding thereof made by the Board [ commission ] after notice and hearing as provided in the Texas Motor Vehicle Commission Code.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on July 19, 2000.

TRD-200004965

Brett Bray

Director

Motor Vehicle Board

Proposed date of adoption: September 28, 2000

For further information, please call: (512) 416-4899


Part 9. TEXAS LOTTERY COMMISSION

Chapter 402. BINGO REGULATION AND TAX

16 TAC §402.550

The Texas Lottery Commission proposes new rule 16 TAC §402.550, concerning a Bingo Training Program. The purpose of the new rule is to establish the procedures and requirements of the training program for persons designated by organizations licensed to conduct bingo. Specifically, the new rule identifies the person who must complete the training and establishes the content of the training course, information concerning training to be reported to the Texas Lottery Commission, and other training program requirements that the Commission determines to be necessary to promote the fair conduct of bingo and compliance with the Bingo Enabling Act. The new rule also sets out disciplinary sanctions for failure to comply with the provisions of the rule.

Rick Sookiasian, Budget Analyst, Texas Lottery Commission has determined that for each year of the first five-year period the section is in effect there will no fiscal implications for state or local government as a result of enforcing or administering the section.

Mr. Sookiasian has also determined that for each year of the first five-year period the section is in effect there will be no cost to small businesses. There may be some cost to persons complying with the proposed new section, such as travel to and from the training site. However, the travel costs will be minimal because the scheduled training sessions will be held in locations where the majority of all licenses are issued. There will be no impact on local employment.

William L. Atkins, Charitable Bingo Operations Director, Texas Lottery Commission has determined that for each year of the first five-year period the new section is in effect, the public benefit anticipated as a result of enforcing or administering the section will be to enhance the knowledge and understanding by persons designated by licensed authorized organizations of the statutory and regulatory requirements as it relates to charitable bingo in Texas.

Comments on the proposal may be submitted to Kimberly L. Kiplin, General Counsel, Texas Lottery Commission, P.O. Box 16630, Austin, Texas 78761-6630, or by e-mail to kimberly.kiplin@mail.capnet.state.tx.us.

The new section is proposed under the Government Code, §467.102 and the Occupations Code, §2001.054 which provide the Commission with the authority to adopt rules for the enforcement and administration of the laws under the Commission's jurisdiction.

The new section implements Occupations Code, §2001.107.

§402.550.Training Program.

(a)

Notice of Registration and Training

(1)

Notice of the training program will be provided to a licensed authorized organization at the address provided to the Commission by the licensed authorized organization as part of the licensed authorized organization's license file.

(2)

The notice will inform the licensee of the training offered in the licensee's geographic area and the process to register for the training. Pre-registration is required in order to attend training. Persons pre-registering must provide, at a minimum, the name of the individual, name of organization, eleven-digit taxpayer identification number of the organization, person's position within the organization, and information on how to contact pre-registrant, such as telephone number, facsimile number, mailing address, and, if applicable, E-mail address.

(3)

The training may be cancelled for good cause. In the event the Charitable Bingo Division cancels the training, notice will be provided to licensees who have pre-registered for training.

(b)

Persons Required to Complete Training.

(1)

At all times, at least one of the persons designated by each licensed authorized organization under Occupations Code §2001.102(b)(10) must be an individual who has completed the training. The training must be completed biannually.

(2)

Multiple persons from a licensed authorized organization may attend training. However, the Charitable Bingo Division may limit the number of persons attending for a licensed authorized organization in order to ensure persons for other licensed authorized organizations have the opportunity to attend training.

(3)

Each individual attending the training program must complete an affidavit of attendance, on a form prescribed by the Commission, which will include, at a minimum, the legible name, signature, organization name and eleven-digit taxpayer identification number.

(4)

Each individual attending the training shall, prior to the beginning of the training, submit on a form prescribed by the Commission, which will include, at a minimum, the legible name, signature, organization name and eleven-digit taxpayer identification number, a statement that he/she has read the Bingo Enabling Act and Charitable Bingo Administrative Rules in their entirety in preparation for the training. The total number of hours credited for reading these materials shall be three (3) hours.

(5)

Only licensed authorized organizations holding an annual license to conduct bingo are required to have an individual attend training.

(6)

Persons who satisfactorily complete the training, as determined by the Charitable Bingo Division, will receive a Certificate of Completion. The Certificate of Completion shall, at a minimum, include: the name of the individual completing the training, the date and location of the training, and eleven-digit taxpayer identification number of the licensed authorized organization.

(7)

A person may complete training for one licensed authorized organization only.

(8)

All expenses or costs of attendance by any member of the licensed authorized organization may be paid from the licensed authorized organization's bingo bank account. Expenses and costs are limited to travel, lodging, meals, and materials. Documentation must be maintained by the licensed authorized organization supporting the payment of all costs or expenses. All costs and expenses must be reasonable and necessary.

(c)

The training instructor may remove a person or persons from the training for good cause.

(d)

Content of the Training. The training program will cover, at a minimum, the following areas:

(1)

General information about the Bingo Enabling Act and Bingo rules;

(2)

Conducting a bingo game;

(3)

Record keeping requirements;

(4)

Administration and operation of charitable bingo;

(5)

Promotion of a bingo game;

(6)

Bingo Advisory Committee; and,

(7)

General information about the license application process.

(e)

Time requirements.

(1)

For the individuals required to complete training, each individual must complete the training every two years.

(2)

A licensed authorized organization is subject to disciplinary action if at least one of the persons designated under Occupations Code Section 2001.102(b)(10) has not completed the training by September 1, 2001. After September 1, 2001, at least one of the persons designated under Occupations Code Section 2001.102(b)(10) must have completed the training within 24 months prior to the date of expiration of the license.

(3)

After September 1, 2001, an organization that is issued an annual license to conduct bingo based on the filing of an original application shall have at least one of the persons designated under Occupations Code Section 2001.102(b)(10) complete the training within 12 months of the issuance of the license.

(f)

Reporting requirements.

(1)

Each licensed authorized organization must submit to the Charitable Bingo Division the name(s) of the trained individuals. Any change in this information must be submitted to Charitable Bingo Division within 10 days after the date of the change.

(2)

Each licensed authorized organization shall maintain for a period of four years the Certification of Completion in its records.

(3)

Failure to maintain documentation relating to the training program or failure to timely furnish information requested by the Commission may subject the licensee to disciplinary action.

(4)

Altering or falsifying any information required to be submitted or maintained in connection with the training program identified in this rule may subject the licensee to disciplinary action.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on July 21, 2000.

TRD-200005018

Ridgely C. Bennett

Deputy General Counsel

Texas Lottery Commission

Earliest possible date of adoption: September 3, 2000

For further information, please call: (512) 344-5113


Chapter 403. GENERAL ADMINISTRATION

16 TAC §§403.201 - 403.223

The Texas Lottery Commission (Commission) proposes new §§403.201-403.223, relating to procedures for the negotiation and mediation of certain breach of contract claims asserted by contractors against the State of Texas pursuant to §9 of House Bill 826, 76th, Legislature, Regular Session, Chapter 68 (1999) (codified at Government Code, Chapter 2260). Historically, the State of Texas has been immune from suit on a contract on the basis of sovereign immunity. Contractors seeking to assert and recover damages on a breach of contract claim had to obtain legislative consent to sue and a legislative appropriation to satisfy any resulting judgment. With the enactment of Chapter 2260, the legislature has established a new and exclusive administrative process by which a contractor who enters into a written contract with a unit of state government for goods, services or projects, may pursue a breach of contract claim for damages. Chapter 2260 requires a contractor who asserts a breach of contract claim and the Commission to attempt to resolve the contractor's claim and any counterclaim through negotiation, and authorizes, but does not require, the parties to mediate their dispute. If the contractor's claim is not resolved in its entirety within the statutory time frame, the contractor may request a contested case hearing before the State Office of Administrative Hearings ("SOAH"). Chapter 2260 authorizes the SOAH administrative law judge to render a non-appealable decision ordering the Commission to pay damages up to $250,000. If the contractor's claim exceeds $250,000, Chapter 2260 requires the administrative law judge to issue a written report of his or her findings to the legislature, recommending that the legislature either appropriate money to pay all or part of a valid claim or deny such appropriation and withhold consent to sue.

Section 2260.052(c) requires that the Commission adopt rules to establish negotiation and mediation provisions. An interagency dispute resolution working group, co-sponsored by the Office of the Attorney General ("OAG") and the Center for Public Policy Dispute Resolution at the University of Texas School of Law and consisting of representatives of state agencies, legislative offices, and institutions of higher education and representatives of contractors and vendors who do business with the state, assisted the OAG and SOAH with the development of both sets of rules.

The rules provide a process sufficiently flexible to permit the parties to structure a negotiation or mediation in a manner that is most appropriate for a particular dispute regardless of such variables as the size or organization of the contracting unit of state government, or the contract's complexity, subject matter, dollar amount, or method and time of performance.

Section 403.201 defines terms as they relate to this chapter. Section 403.202 provides that the procedures are prerequisites to filing suit under Civil Practice and Remedies Code, Chapter 107 and Government Code, Chapter 2260. Section 403.203 advises that the state has not waived sovereign immunity to suit or to liability. Section 403.204 sets out the requirements and procedures of the notice of claim of breach of contract that contractor must assert. Section 403.205 sets out the requirements and procedures of the counterclaim that the unit of state government must assert. Section 403.206 addresses the disclosure of additional information. Section 403.207 announces that the parties must negotiate to settle the dispute. Section 403.208 provides a timetable as it relates to the negotiations between the contractor and the Commission. Section 403.209 describes how the parties may conduct the negotiation. Section 403.210 addresses the parties' settlement approval procedures. Section 403.211 announces the requirements of any resulting settlement agreement. Section 403.212 states how the costs of negotiations shall be handled by the parties. In the event, the breach of contract claim is not resolved in its entirety, §403.213 specifies the process by which a contractor may seek resolution of the dispute by SOAH. Section 403.214 set out the mediation timetable. Section 403.215 describes the conduct of the mediation. Section 403.216 discusses the qualifications, immunities, and duties of a mediator. Section 403.217 pertains to the confidentiality of a mediation and any resulting final settlement agreement. Section 403.218 states how the costs of mediation shall be handled by the parties. Section 403.219 addresses the parties settlement approval procedures. Section 403.220 details the handling of any resulting settlement agreement. Section 403.221 states that a final settlement agreement must comply with the provisions of §403.211 of this chapter. Section 403.222 provides that if mediation does not resolve the dispute the contractor may request that the claim be referred to SOAH in accordance with §403.213 of this chapter. Section 403.223 identifies the use of assisted negotiation processes.

Richard Sookiasian, Budget Analyst, Texas Lottery Commission, has determined that for each year of the first five years that the proposed rules are in effect that the additional estimated cost to the Commission expected as a result of enforcing or administering the rules will be zero because the rules impose no additional burden on anyone. The estimated reductions in costs to the Commission as a result of enforcing or administering the rules will be zero because the rules impose no additional burden on anyone. The estimated loss or increase in revenue to the Commission as a result of enforcing or administering the rules will be zero because the rules impose no additional burden on anyone. Enforcement of the rules will not result in an increase in workload for Commission staff.

Kimberly L. Kiplin, General Counsel, Texas Lottery Commission, has determined that for each year of the first five years that the proposed rules are in effect, the benefit to the public will be the more timely and efficient resolution of contract disputes between contractors and the Commission. The legislature by enacting Chapter 2260 has determined that such process, with the potential to recover monetary damages for proven contractual breaches, is of public benefit.

Mr. Sookiasian has also determined that the proposed rules will have no adverse economic effect on small or large businesses and/or persons that contract with the Commission. In the past, sovereign immunity prevented breach of contract claims against the Commission and the only process available to the public for resolution of such a claim was to seek and obtain legislative consent to sue. Chapter 2260 and these proposed rules will provide a process by which claims for breach of contract and counterclaims can be asserted and resolved.

The negotiation provisions themselves will impose no economic cost to persons required to comply with the proposed rules because they do not require the use of any particular negotiation mode or method. The proposed rules require only that the parties negotiate to resolve their dispute, and the mode or method of negotiation can be as simple or as complex as the parties decide. The proposed rules specify that absent an agreement to the contrary, the parties are responsible for costs they individually incur in a negotiation or other alternative dispute resolution process.

Similarly, the mediation provisions themselves will impose no economic cost to persons required to comply with the proposed rules unless the parties choose to mediate. If the parties do so, the rules specify that, absent an agreement to the contrary, the parties will share the costs of the mediator and each will be responsible for whatever additional costs they decide to incur for items such as document reproduction, attorneys' fees, experts' fees and consultants' fees.

The Commission requests comments on the proposed rules from any interested person. Comments may be submitted, in writing, to Kimberly L. Kiplin, General Counsel, Texas Lottery Commission, P.O. Box 16630, Austin, Texas, 78761-6630.

The new sections are proposed under Government Code, Chapter 2260, Resolution of Certain Contract Claims against the State, §2260.052, which authorizes the Commission to adopt rules deemed necessary or advisable to effectuate Chapter 2260.

There is no other code, article, or statute affected by these new sections.

§403.201.Definitions.

The following words and terms, when used in this chapter, shall have the following meaning, unless the context clearly indicates otherwise.

(1)

Executive Director--The chief administrator of the Commission.

(2)

Claim--A demand for damages by a contractor based upon the Commission's alleged breach of the contract.

(3)

Commission--The Texas Lottery Commission.

(4)

Contract--A written contract between the Commission and a contractor by the terms of which the contractor agrees either:

(A)

to provide goods or services, by sale or lease, to or for the Commission; or

(B)

to perform a project as defined by Government Code, §2166.001.

(5)

Contractor--An independent contractor who has entered into a contract directly with the Commission. The term does not include:

(A)

the contractor's subcontractor, officer, employee, agent or other person furnishing goods or services to a contractor;

(B)

an employee of the Commission.

(6)

Counterclaim--A demand by the Commission based upon the contractor's claim.

(7)

Day--A calendar day. If an act is required to occur on a day falling on a Saturday, Sunday, or holiday, the first working day which is not one of these days shall be counted as the required day.

(8)

Event--An act or omission or a series of acts or omissions giving rise to a claim. The following list contains illustrative examples of events, subject to the specific terms of the contract:

(A)

Examples of events in the context of a contract for goods or services:

(i)

the failure of the Commission to timely pay for goods and services;

(ii)

the failure to pay the balance due and owing on the contract price, including orders for additional work, after deducting any amount owed the Commission for work not performed under the contract or in substantial compliance with the contract terms;

(iii)

the suspension, cancellation, or termination of the contract;

(iv)

final rejection of the goods or services tendered by the contractor, in whole or in part;

(v)

repudiation of the entire contract prior to or at the outset of performance by the contractor;

(vi)

withholding liquidated damages from final payment to the contractor.

(B)

Examples of events in the context of a project:

(i)

the failure to timely pay the unpaid balance of the contract price following final acceptance of the project;

(ii)

the failure to make timely progress payments required by the contract;

(iii)

the failure to pay the balance due and owing on the contract price, including orders for additional work, after deducting work not performed under the contract or in substantial compliance with the contract terms;

(iv)

the failure to grant time extensions to which the contractor is entitled under the terms of the contract;

(v)

the failure to compensate the contractor for occurrences for which the contract provides a remedy;

(vi)

suspension, cancellation or termination of the contract;

(vii)

rejection by the Commission, in whole or in part, of the "work", as defined by the contract, tendered by the contractor;

(viii)

repudiation of the entire contract prior to or at the outset of performance by the contractor;

(ix)

withholding liquidated damages from final payment to the contractor;

(x)

refusal, in whole or in part, of a written request made by the contractor in strict accordance with the contract to adjust the contract price, the contract time, or the scope of work.

(C)

The lists in subparagraphs (A) and (B) of this paragraph should not be considered exhaustive but are merely illustrative in nature.

(9)

Goods--Supplies, materials or equipment.

(10)

Mediation--A consensual process in which a neutral third person facilitates communication to promote reconciliation, settlement, or understanding.

(11)

Negotiation--A consensual bargaining process in which the parties attempt to resolve a claim and/or counterclaim.

(12)

Parties--The designation of the Commission and a contractor after a claim of breach of contract has been filed under this chapter.

(13)

Project--A building construction project that is financed wholly or partly by a specific appropriation, bond issue or federal money, including the construction of:

(A)

a building, structure, or appurtenant facility or utility, including the acquisition and installation of original equipment and original furnishing; and

(B)

an addition to, or alteration, modification, rehabilitation or repair of an existing building, structure, or appurtenant facility or utility.

(14)

Services--The furnishing of skilled or unskilled labor or consulting or professional work, or a combination thereof, excluding the labor of an employee of the Commission.

§403.202.Prerequisites to Suit.

The procedures contained in this chapter are exclusive and required prerequisites to suit under the Civil Practice and Remedies Code, Chapter 107, and the Government Code, Chapter 2260.

§403.203.Sovereign Immunity.

This chapter does not waive the Commission's sovereign immunity to suit or liability.

§403.204.Notice of Claim of Breach of Contract.

(a)

A contractor asserting a claim for breach of contract shall file notice as provided by this section.

(b)

The notice of claim shall:

(1)

be in writing and signed by the contractor or the contractor's authorized representative;

(2)

be delivered by hand, certified mail return receipt requested, or other verifiable delivery service, to the Commission's representative designated in the contract to receive a notice of claim of breach of contract. If no person is designated in the contract, the notice shall be delivered to the executive director, and

(3)

state in detail:

(A)

the nature of the alleged breach of contract, including the date of the event that the contractor asserts as the basis of the claim and each contractual provision allegedly breached;

(B)

a description of damages that resulted from the alleged breach, including the amount and method used to calculate those damages; and

(C)

the legal theory of recovery, i.e., breach of contract, including the causal relationship between the alleged breach and the damages claimed.

(c)

In addition to the mandatory contents of the notice of claim, the contractor may submit supporting documentation or other tangible evidence to facilitate the Commission's evaluation of the contractor's claim.

(d)

The notice of claim shall be delivered no later than 180 days after the date of the event that the contractor asserts as the basis of the claim.

§403.205.Agency Counterclaim.

(a)

The Commission shall file notice of a counterclaim as provided by this section.

(b)

The notice of counterclaim shall:

(1)

be in writing;

(2)

be delivered by hand, certified mail return receipt requested or other verifiable delivery service to the contractor or representative of the contractor who signed the notice of claim of breach of contract; and

(3)

state in detail:

(A)

the nature of the counterclaim;

(B)

a description of damages or offsets sought, including the amount and method used to calculate those damages or offsets; and

(C)

the legal theory supporting the counterclaim.

(c)

In addition to the mandatory contents of the notice of counterclaim, the Commission may submit supporting documentation or other tangible evidence to facilitate the contractor's evaluation of the Commission's counterclaim.

(d)

The Commission shall delivered the notice of the counterclaim to the contractor no later than 90 days after the Commission's receipt of the contractor's notice of claim.

(e)

Nothing herein precludes the Commission from initiating a lawsuit for damages against the contractor in a court of competent jurisdiction.

§403.206.Request for Voluntary Disclosure of Additional Information.

(a)

Upon the filing of a claim or counterclaim, the parties may request to review and copy information in the possession or custody or subject to the control of the other party that pertains to the contract claimed to have been breached, including, without limitation:

(1)

accounting records;

(2)

correspondence, including, without limitation, correspondence between the Commission and outside consultants it utilized in preparing its bid solicitation or any part thereof or in administering the contract, and correspondence between the contractor and its subcontractors, material men, and vendors;

(3)

schedules;

(4)

the parties' internal memoranda;

(5)

documents created by the contractor in preparing its offer and documents created by the Commission in analyzing the offers it received in response to the solicitation.

(b)

This section applies to all information in the parties' possession regardless of the manner in which it is recorded, including, without limitation, paper and electronic media.

(c)

The parties may seek additional information directly from third parties, including, without limitation, the Commission's third party consultants and the contractor's subcontractors.

(d)

Nothing in this section requires any party to disclose the requested information or any matter that is privileged under Texas law.

(e)

Material submitted pursuant to this subsection and claimed to be confidential by the contractor shall be handled pursuant to the requirements of the Public Information Act.

§403.207.Duty to Negotiate.

The parties shall negotiate in accordance with the timetable set forth in §403.214 of this title (relating to Mediation Timetable) to attempt to resolve all claims and counterclaims. No party is obligated to settle as a result of the negotiation.

§403.208.Timetable.

(a)

Following receipt of a contractor's notice of claim, the Commission's executive director or the executive director's designated representative(s) shall review the contractor's claim(s) and the counterclaim(s), if any, and initiate negotiations with the contractor to attempt to resolve the claim(s) and counterclaim(s).

(b)

Subject to subsection (c) of this section, the parties shall begin negotiations within a reasonable period of time, not to exceed 60 days following the later of:

(1)

the date of termination of the contract;

(2)

the completion date, or substantial completion date in the case of construction projects, in the original contract; or

(3)

the date the Commission receives the contractor's notice of claim.

(c)

The Commission may delay negotiations until after the 180th day after the date of the event giving rise to the claim of breach of contract by:

(1)

delivering written notice to the contractor that the commencement of negotiations will be delayed; and

(2)

delivering written notice to the contractor when the Commission is ready to begin negotiations.

(d)

The parties may conduct negotiations according to an agreed schedule as long as they begin negotiations no later than the deadlines set forth in subsections (b) or (c) of this section, whichever is applicable.

(e)

Subject to subsection (f) of this section, the parties shall complete the negotiations that are required by this chapter as a prerequisite to a contractor's request for contested case hearing no later than 270 days after the Commission receives the contractor's notice of claim.

(f)

The parties may agree in writing to extend the time for negotiations on or before the 270th day after the Commission receives the contractor's notice of claim. The agreement shall be signed by representatives of the parties with authority to bind each respective party and shall provide for the extension of the statutory negotiation period until a date certain. The parties may enter into a series of written extension agreements that comply with the requirements of this section.

(g)

The contractor may request a contested case hearing before the State Office of Administrative Hearings ("SOAH") pursuant to §403.213 of this title (relating to Request for Contested Case Hearing) after the 270th day after the Commission receives the contractor's notice of claim, or the expiration of any extension agreed to under subsection (f) of this section.

(h)

The parties may agree to mediate the dispute at any time before the 270th day after the Commission receives the contractor's notice of claim or before the expiration of any extension agreed to by the parties pursuant to subsection (f) of this section.

(i)

Nothing in this section is intended to prevent the parties from agreeing to commence negotiations earlier than the deadlines established in subsections (b) and (c) of this section, or from continuing or resuming negotiations after the contractor requests a contested case hearing before SOAH.

§403.209.Conduct of Negotiation.

(a)

A negotiation under this subchapter may be conducted by any method, technique, or procedure agreed upon by the parties, including, without limitation, negotiation in person, by telephone, by correspondence, by video conference, or by any other method that permits the parties to identify their respective positions, discuss their respective differences, confer with their respective advisers, exchange offers of settlement, and settle.

(b)

The parties may conduct negotiations with the assistance of one or more neutral third parties. If the parties choose to mediate their dispute, the mediation shall be conducted in accordance with this chapter.

(c)

To facilitate the meaningful evaluation and negotiation of the claim(s) and any counterclaim(s), the parties may exchange relevant documents that support their respective claims, defenses, counterclaims or positions.

(d)

Material submitted pursuant to this subsection and claimed to be confidential by the contractor shall be handled pursuant to the requirements of the Public Information Act.

§403.210.Settlement Approval Procedures.

The parties' settlement approval procedures shall be disclosed prior to, or at the beginning of, negotiations. To the extent possible, the parties shall select negotiators who are knowledgeable about the subject matter of the dispute, who are in a position to reach agreement, and who can credibly recommend approval of an agreement.

§403.211.Settlement Agreement.

(a)

A settlement agreement may resolve an entire claim or any designated and severable portion of a claim.

(b)

To be enforceable, a settlement agreement must be in writing and signed by the parties or their authorized representatives.

(c)

A partial settlement does not waive a parties' rights under the Government Code, Chapter 2260, as to remaining claims or counterclaims.

§403.212.Costs of Negotiation.

Unless the parties agree otherwise, each party shall be responsible for its own costs incurred in connection with a negotiation, including, without limitation, the costs of attorney's fees, consultant's fees and expert's fees.

§403.213.Request for Contested Case Hearing.

(a)

If a claim for breach of contract is not resolved in its entirety through negotiation, mediation or other assisted negotiation process in accordance with this chapter on or before the 270th day after the Commission receives the notice of claim, or after the expiration of any extension agreed to by the parties pursuant to §403.208(f) of this title (relating to Timetable), the contractor may file a request with the Commission for a contested case hearing before SOAH.

(b)

A request for a contested case hearing shall state the legal and factual basis for the claim and shall be delivered to the executive director or other person designated in the contract to receive notice within a reasonable time after the 270th day or the expiration of any written extension agreed to pursuant to §403.208(f) of this title.

(c)

The Commission shall forward the contractor's request for contested case hearing to SOAH within a reasonable period of time, not to exceed thirty days, after receipt of the request.

(d)

The parties may agree to submit the case to SOAH before the 270th day after the notice of claim is received by the Commission if they have achieved a partial resolution of the claim or if an impasse has been reached in the negotiations and proceeding to a contested case hearing would serve the interests of justice.

§403.214.Mediation Timetable.

(a)

The contractor and Commission may agree to mediate the dispute at any time before the 270th day after the Commission receives a notice of claim of breach of contract, or before the expiration of any extension agreed to by the parties in writing.

(b)

A contractor and the Commission may mediate the dispute even after the case has been referred to SOAH for a contested case. SOAH may also refer a contested case for mediation pursuant to its own rules and guidelines, whether or not the parties have previously attempted mediation.

§403.215.Conduct of Mediation.

(a)

A mediator may not impose his or her own judgment on the issues for that of the parties. The mediator must be acceptable to both parties.

(b)

The mediation is subject to the provisions of the Governmental Dispute Resolution Act, Government Code, Chapter 2009.

(c)

To facilitate a meaningful opportunity for settlement, the parties shall, to the extent possible, select representatives who are knowledgeable about the dispute, who are in a position to reach agreement, or who can credibly recommend approval of an agreement.

§403.216.Qualifications and Immunity of the Mediator.

The mediator shall possess the qualifications required under Civil Practice and Remedies Code, §154.052, be subject to the standards and duties prescribed by Civil Practice and Remedies Code, §154.053 and have the qualified immunity prescribed by Civil Practice and Remedies Code, §154.055, if applicable.

§403.217.Confidentiality of Mediation and Final Settlement Agreement.

(a)

A mediation conducted under this section is confidential in accordance with Government Code, §2009.054.

(b)

The confidentiality of a final settlement agreement that is reached as a result of the mediation is governed by Government Code, Chapter 552.

§403.218.Costs of Mediation.

Unless the contractor and the Commission agree otherwise, each party is responsible for its own costs incurred in connection with the mediation, including costs of document reproduction for documents requested by such party, attorney's fees, and consultant or expert fees. The costs of the mediation process itself shall be divided equally between the parties.

§403.219.Settlement Approval Procedures.

The parties' settlement approval procedures shall be disclosed by the parties prior to the mediation. To the extent possible, the parties shall select representatives who are knowledgeable about the subject matter of the dispute, who are in a position to reach agreement, and who can credibly recommend approval of an agreement.

§403.220.Initial Settlement Agreement.

Any settlement agreement reached during the mediation shall be signed by authorized representatives of the parties and shall describe any procedures required to be followed in connection with the approval of a final settlement agreement.

§403.221.Final Settlement Agreement.

(a)

A final settlement agreement reached during, or as a result of mediation, that resolves an entire claim or any designated and severable portion of a claim shall be in writing and signed by the authorized representatives of the parties.

(b)

If the settlement agreement does not resolve all issues raised by the claim and counterclaim, the agreement shall identify the unresolved issues.

(c)

A partial settlement does not waive a contractor's rights under the Government Code, Chapter 2260, as to unresolved claims.

§403.222.Referral to the State Office of Administrative Hearings.

If mediation does not resolve all issues raised by the claim, the contractor may request that the claim be referred to SOAH.

§403.223.Use of Assisted Negotiation Processes.

Any of the following methods, or a combination of these methods, or any assisted negotiation process agreed to by the parties, may be used in seeking resolution of disputes or other controversy arising under Government Code, Chapter 2260. If the parties agree to use an assisted negotiation procedure, they should agree in writing to a detailed description of the process prior to engaging in the process.

(1)

Mediation.

(2)

Early evaluation by a third-party neutral.

(A)

This a confidential conference where the parties and their counsel present the factual and legal bases of their claim and receive a non-binding assessment by an experienced neutral with subject-matter expertise or with significant experience in the substantive area of law involved in the dispute.

(B)

After summary presentations, the third-party neutral identifies areas of agreement for possible stipulations, assesses the strengths and weaknesses of each party's position, and estimates, if possible, the likelihood of liability and the dollar range of damages that appear reasonable to him or her.

(C)

This is a less complicated procedure than the mini-trial, described in paragraph (4) of this section. It may be appropriate for only some issues in dispute, for example, where there are clear-cut differences over the appropriate amount of damages.

(3)

Neutral fact-finding by an expert.

(A)

In this process, a neutral third-party expert studies a particular issue and reports findings on that issue. The process usually occurs after most discovery in the dispute has been completed and the significance of particular technical or scientific issues is apparent.

(B)

The parties may agree in writing that the fact-finding will be binding on them in later proceedings (and entered into as a stipulation in the dispute if the matter proceeds to contested case hearing), or that it will be advisory in nature, to be used only in further settlement discussions between representatives of the parties.

(4)

Mini-trial.

(A)

A mini-trial is generally a summary proceeding before a representative of upper management from each party, with authority to settle, and a third-party neutral selected by agreement of the parties. A mini-trial is usually divided into three phases: a limited information exchange phase, the actual hearing, and post-hearing settlement discussions. No written or oral statement made in the proceeding may be used as evidence or an admission in any other proceeding.

(B)

The information exchange stage shall be sufficient for each party to understand and appreciate the key issues involved in the case. At a minimum, the parties shall exchange key exhibits, introductory statements, and a summary of witness's testimony.

(C)

At the hearing, representatives of the parties shall present a summary of the anticipated evidence and any legal issues that must be decided before the case can be resolved. The third-party neutral presides over the presentation and may question witnesses and counsel, as well as comment on the arguments and evidence. Each party may put on abbreviated direct and cross-examination testimony

(D)

Settlement discussions, facilitated by the third-party neutral, shall take place after the hearing. The parties may ask the neutral to formally evaluate the evidence and arguments and give an advisory opinion as to the issues in the case. If the parties cannot reach an agreed resolution to the dispute, either side may declare the mini-trial terminated and proceed to resolve the dispute by other means.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on July 21, 2000.

TRD-200005019

Ridgely C. Bennett

Deputy General Counsel

Texas Lottery Commission

Earliest possible date of adoption: September 3, 2000

For further information, please call: (512) 344-5113


16 TAC §403.301

The Texas Lottery Commission ("Commission") proposes new §403.301, relating to Historically Underutilized Businesses. The new rule will incorporate by reference the rules adopted by the General Services Commission for historically underutilized businesses. The new rule conforms to Senate Bill 178, 76th Legislature, which amended Chapter 2161 of the Texas Government Code and directed state agencies to adopt the General Services Commission's rules regarding historically underutilized businesses (HUB) as the agency's own rules. The General Services Commission's rules appear in 1 Texas Administrative Code §§111.11-111.28. The Commission's proposed rule adopts by reference General Services Commission's rules as amended.

Richard Sookiasian, Budget Analyst, has determined that for each year of the first five-year period the proposed section will be in effect, there will be no fiscal implications to state government or local government as a result of administering the proposed section.

Mr. Sookiasian has also determined that for each year of the first five-year period the proposed section will be in effect, there will be no estimated reductions in costs to the state or to local governments as a result of administering the proposed section.

Mr. Sookiasian has also determined that for each year of the first five-year period the proposed section will be in effect, there will be no estimated increases in revenue to the state or to local governments as a result of administering the proposed section. Mr. Sookiasian has also determined that for each year of the first five-year period the proposed section will be in effect, there will be no estimated decreases in revenue to the state or to local governments as a result of administering the proposed section.

Linda Cloud, Executive Director, has also determined that for each year of the first five-year period the proposed section will be in effect, the public benefits anticipated as a result of administering the proposed rule will be a more uniform and consistent approach for procuring goods and services from HUB vendors.

Mr. Sookiasian has also determined that for each year of the first five-year period the proposed section will be in effect, there will be no probable economic cost to persons required to comply with the proposed section.

Mr. Sookiasian has also determined that there will be no cost to small businesses, micro businesses or individuals that are required to comply with the proposed section, and no effect on local employment is anticipated.

In accordance with Government Code, Section 2001.022, this agency has determined that the section as proposed will not impact local economies and, therefore, did not file a request for a local employment impact statement with the Texas Workforce Commission.

Comments on the proposed section may be submitted to Ridgely C. Bennett, Deputy General Counsel, Texas Lottery Commission, P.O. Box 16630, Austin, Texas 78761-6630.

The new section is proposed under §466.105, Government Code, which provides the Texas Lottery Commission with the authority to adopt rules governing the establishment and operation of the lottery, §466.101, Government Code, which provides the Texas Lottery Commission with the authority to adopt rules requiring any person seeking to contract for goods or services relating to the implementation and administration of the State Lottery Act to submit to competitive bidding procedures in accordance with the rules adopted by the Commission, §467.102, Government Code, which provides the Texas Lottery Commission with the authority to adopt rules for the enforcement and administration of the State Lottery Act and the laws under the Commission's jurisdiction, §2161.003, Government Code, which directs state agencies to adopt the General Services Commission's rules regarding historically underutilized businesses and Chapter 2001, Government Code, which provides for the adoption of administrative rules.

Chapter 466, Government Code, Chapter 467, Government Code and Chapter 2161, Government Code are affected by the proposed section.

§403.301.Historically Underutilized Businesses.

The Texas Lottery Commission adopts by reference the rules promulgated by the General Services Commission regarding historically underutilized businesses, which are set forth in 1 TAC §§111.11-111.28.

This agency hereby certifies that the proposal has been reviewed by legal counsel and found to be within the agency's legal authority to adopt.

Filed with the Office of the Secretary of State, on July 21, 2000.

TRD-200005017

Ridgely C. Bennett

Deputy General Counsel

Texas Lottery Commission

Earliest possible date of adoption: September 3, 2000

For further information, please call: (512) 344-5113